Jan 28, 2025 City Council

[00:00:09]

>>> ALL RIGHT . GOOD EVENING. IS 6:00 P.M. ON THIS TUESDAY, JANUARY 28TH, 2025. I WILL OFFICIALLY CALL THIS MEETING TO ORDER AT 6:00 P.M.. WE WILL BEGIN TONIGHT'S AGENDA BY DOING -- THE MIND OF JUST WENT BLANK . WE WILL HAVE THE PLEDGE IN THE

-- >> THANK YOU FOR BEING HERE TO SERVE YOU. LORD, I PRAY YOU ARE WITH US AS WE ARE HERE TO DISCUSS THE VARIOUS TOPICS. HELP US TO COMMUNICATE AND WORK TOGETHER TO DO WHAT IS BEST FOR THIS COMMUNITY. WE THANK YOU FOR ALL YOU DO FOR US. WE LOVE YOU AND WE PRAY IN YOUR SON'S NAME.

AMEN . >> AMEN.

>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE, TEXAS, ON STATE UNDER GOD, ONE AND INDIVISIBLE.

>> THANK YOU MRS. HAMMONDS. I BEGIN TONIGHT WITH 2025 -20 WHICH IS THE OPPORTUNITY FOR THE CITY COUNCIL TO REPORT ON ITEMS OF COMMUNITY INTEREST. WOULD ANY COUNCILMEMBERS LIKE TO POINT OUT

[2025-021]

YOU CAN PRESENT A FORM TO THE CITY SECRETARY. SPEAKERS ARE LIMITED TO UNDER THREE MINUTES WITH THE TEXAS OPENS -- OPEN

MEETINGS ACT. >> CONRAD HARDING .

>> THAT IS A PERFECT RING TONE FOR YOU .

>> GOOD EVENING, IF YOU WOULDN'T MIND, STATE YOUR NAME FOR THE RECORD AND WHETHER OR NOT YOU LIVE IN THE CITY OF MIDLOTHIAN. YOU HAVE THREE MINUTES.

>>> I AM HERE TONIGHT AS PART OF A NEWLY FORMED NONPROFIT VOLUNTEER ORGANIZATION CALLED THE COALITION OF DALLAS COUNTY .

WE ARE TRYING TO HELP REDUCE THE SHELTER OVERCROWDING IN THE ABANDONMENT OF PETS IN THE CITY AND THROUGHOUT THE COUNTY THROUGH ADVOCACY , EDUCATION AND AFFORDABLE PREVENTIVE CARE .

WHAT BRINGS ME HERE TONIGHT IS TO BRING TO YOUR AWARENESS THE NEED OF A NEW AND MODERN ANIMAL SHELTER THAT WILL MEET THE NEEDS OF OUR GROWING CITY. RECENTLY, I TOURED THE MIDLOTHIAN ANIMAL SHELTER. ALEX AND HIS TEAM DO A GREAT JOB. EVERYTHING WAS CLEAN AND THE ANIMALS WERE WELL TAKEN CARE OF AND THE STAFF WAS GREAT, BUT THEY DO NEED OUR HELP . THEY NEED A NEW FACILITY. RIGHT NOW THEY HAVE 75 PEOPLE ON A WAITLIST TO SURRENDER THEIR PETS. THEY CANNOT TAKE THOSE ANIMALS UNTIL THEY CAN MOVE SOME ANIMALS OUT. SO, CITIZENS HAVE TO WAIT THEIR TURN. ALSO , I DON'T KNOW IF YOU ARE AWARE AND YOU PROBABLY ARE , YOU HAVE TO HAVE AN APPOINTMENT THERE BEFORE YOU CAN GET IN TO PICK UP AN ANIMAL. THAT, OF COURSE, IS NOT IDEAL . THAT IS DUE TO THE LOCATION OF THE FACILITY. AS OUR CITY ROSE AND THE COUNTY HAS GROWN , WE ARE GOING TO HAVE TO LOOK AT A BETTER OPTION. I AM HERE TO ASK YOU TO JOIN IN A TASK FORCE THAT MIGHT BE MADE UP OF OTHER CITY LEADERS WITH LOXAHATCHEE AND IN HIS TO LOOK AT MULTICITY OR REGIONAL SHELTER THAT COULD SERVICE THE NEEDS OF OUR CITY. MAYBE A SURGICAL CENTER WHERE VETERINARIANS CAN COME IN AND OUT . OUR CITY IS GROWING SO MUCH AND THE COUNTY THAT WE ARE GOING TO NEED TO HAVE A BETTER . WITH A LOT OF GROUPS AND THE INSTANCES OF DOGS BEING DUMPED

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>> YES, MA'AM, THANK YOU. DO WE HAVE ANY OTHER SPEAKERS?

>> KIMBERLY FULLER. >> HELLO, WELCOME. IF YOU COULD STATE YOUR NAME INTO THE MICROPHONE AND WHETHER OR NOT YOU LIVE IN THE CITY LIMITS AND YOU HAVE THREE MINUTES AS WELL .

>> KIMBERLY FULLER, 2220 BRIAN PLACE IN SWEET 7 IN MIDLOTHIAN.

I'M WITH THE ELLIS COUNTY HOMELESS COALITION AND WANT TO GIVE A QUICK REPORT TO YOU AND THE CITIZENS OF MITT LOTHIAN AND THE STATE OF HOMELESSNESS IN OUR COUNTY. IN 2024, WE RECEIVED CALLS FOR HELP THAT INVOLVED 712 PEOPLE AND 264 OF THOSE WERE CHILDREN . THEN, THE HOMELESS DEMOGRAPHIC THAT WE ENCOUNTER THE MOST A SINGLE MOMS WITH KIDS AND THEN FAMILIES. MANY ARE LIVING IN THEIR CAR AND WE ARE TRYING TO RAISE AWARENESS OF THIS SITUATION AND ALSO FOR OUR ORGANIZATION ON OUR WEBSITE. THE ELLIS COUNTY HOMELESS COALITION.WARD , WE HAVE A SIGHTINGS BUTTON THAT IF YOU NOTICE SOMEONE YOU THINK MIGHT BE HOMELESS, YOU CAN GO ON THERE AND REACH OUT TO US AND WE CAN GO AND MEET WITH THEM TO SEE IF WE CAN BE OF ASSISTANCE TO THEM.

THANK YOU. >> THANK YOU MS. FULLER. DO WE

HAVE ANY OTHER SPEAKERS? >> KYLE.

>>> KYLE, WELCOME IF YOU COULD STATE YOUR NAME FOR THE RECORD AND WHETHER OR NOT YOU LIVE IN THE CITY .

>> I AM KYLE AND I LIVE IN THE CITY AND I AM HERE TO REPRESENT THE MIDLOTHIAN COMMUNITIES DEVELOPMENT. I WOULD LIKE TO INTRODUCE ANNABELLE WHO IS OUR COMMUNITY COORDINATOR AND IS OVER EVENTS IN THE COMMUNITY. THAT IS WHAT BRINGS ME HERE TODAY . I WANTED TO BRING AWARENESS. WE CONTINUE TO DO OUR ECONOMIC DEVELOPMENT WITH THE LOCAL COMMUNITY FORUM WHICH IS MEETING NEXT THURSDAY AND WE ARE RIGHT AROUND THE CORNER . A SPECIAL THANKS TO LORI AND PUTTING IT OUT . WE HAVE A BETTER RESPONSE THAN WE HAVE HAD IN THE PAST WITH MORE AND MORE PEOPLE AND WE ARE MOVING THE VENUE TO A NEW LOCATION WHICH WILL ALLOW MORE PEOPLE. WE CONTINUE TO HAVE REGISTRATIONS THERE . AS YOU ARE OUT AND ABOUT IN THE COMMUNITY, PLEASE PASS ALONG THE WORD . WE HAVE GREAT PROGRAMS IN OUR COMMUNITY AND THIS IS A WAY FOR RESIDENTS TO LEARN HOW THESE PROGRAMS BENEFIT THEM. WHILE WE ARE HERE , WE PROMOTE A COUPLE OF OTHER EVENTS THAT WE ARE DOING. AS YOU ARE AWARE IN PARTNERSHIP WITH OUR CHAMBER AND WERE FORCED EFFORTS, WE SPONSOR THE BREAKFAST SERIES THEY ARE DOING . THEY WILL PICK UP AGAIN IN FEBRUARY . THEY ALSO HAVE THEIR BUSINESS ACADEMY THAT OPENS UP AND IT WILL BE A YEAR-LONG PROGRAM . SO, THEY ARE DOING A LITTLE DIFFERENTLY THAN LAST YEAR , BUT I WANT TO ENCOURAGE ANYBODY THAT THE COUNCIL MAY NO OR IF YOU COME INTO CONTACT WITH BUSINESSES THAT NEED EXTRA HELP AS FAR AS WHAT I LIKE TO CALL THE TACTICS OF RUNNING THEIR BUSINESS, THAT'S A GREAT COURSE FOR THEM.

THE LAST THING IS WE ARE DOING OUR LOCAL BUSINESS EXPANSION PROGRAM THAT WE HAVE . THIS IS FOR EXISTING BUSINESSES TO LEARN ABOUT TYPE A FUNDING AND HOW THAT CAN BE USED AS COMPANIES CONTINUE TO GROW AND EXPAND . SO, THAT PROGRAM ALSO, PEOPLE HAVE TO REGISTER FOR SO THEY CAN REACH OUT AND CONTACT US IF THEY

HAVE QUESTIONS . >> HOW CAN ONE GO ABOUT REGISTERING FOR THE FIRST EVENT?

>> PROBABLY THE BEST WAY IS TO LOOK AT THE CITY'S FACEBOOK PAGE. WE HAVE COORDINATED WITH LORI IN THE PROMOTION OF THAT .

OTHERWISE, GIVE OUR OFFICE A CALL AND WE CAN HELP THEM

[ CONSENT AGENDA]

REGISTER . >> THANK YOU AND WELCOME ANIBAL . THANK YOU KYLE. ANY OTHER SPEAKERS?

>> WE MOVE ON TO CONSENT AGENDA 2025-22. ALL WILL BE ENACTED WITH ONE MOTION WITHOUT SEPARATE DISCUSSION . IF DISCUSSION IS DESIRED, THE ITEM CAN BE REMOVED FROM THE CONSENT AGENDA AND

DISCUSSED SEPARATELY. >> I WOULD LIKE TO REMOVE CMG.

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>> WE ARE USING C AND G . ANY OTHERS? OKAY, I WILL ENTERTAIN A MOTION TO ENTERTAIN IT MINUS C AND G.

>> SECOND . >> A MOTION TO APPROVE AND SECOND BY COUNCILMEMBER WEAVER. PLEASE VOTE. THAT PASSES 7-0 .

[2025-022.C.]

FOR ADAM? >> SO, WHEN I READ THE PACKET , THIS IS ESSENTIALLY GOING IN AND CLEANING OUT AND REALIGNING WITH A PROTECTIVE COATING THAT HELPS TO EXTEND THE LIFE OF THE MAIN

FACILITY , IS THAT RIGHT ? >> THAT IS A PORTION OF THE GOAL, YES, SIR. AND IT ALSO REDUCES GROUNDWATER GETTING INTO THE WASTEWATER PLAN AND ENDS UP THE WASTEWATER PLAN WE SPEND EXTRA DOLLARS ON THAT AMOUNT. SO, THAT RAISES COST IN THE TREATMENT AND TRANSPORTATION AND EVERYTHING ELSE . SO, THE OVERALL GOAL IS TO REDUCE THE AMOUNT OF WATER. YES, SIR , IT DOES REDUCE THE DAMAGE BUT ALSO THE LONGEVITY .

>> SO, IS THIS SOMETHING WE WILL AT SOME POINT CATCH UP WITH MORE MODERN MANHOLES? IS THIS SOMETHING THAT HAPPENS OVER TIME SO THAT EVERY 15 OR 20 YEARS WE WILL

>> IT WAS YEARS AGO AND I APOLOGIZE WHAT YEAR WITH THE STANDARD DETAIL . WE REQUIRE DEVELOPERS AND BUILDERS TO LINE THE MANHOLES UNDER THEIR PROJECTS NOW . THERE WAS A CERTAIN POINT BEFORE THAT AND THE CITY IS PLAYING CATCH-UP .

WE ARE 65% TO 70%. IT'S NOT A PROBLEM , BUT WHEN YOU TALK ABOUT THE NUMBER OF MANHOLES, SOME VARY FROM TWO FEET DEEP TO 15 FEET UP TO 40 FEET DEEP. WHEN YOU LOSE OF VERTICAL FOOT , YOU MAKE 15 MANHOLES ONE YEAR AND ANOTHER YEAR YOU MAY GET 30

MANHOLES. >> MY MAIN CONCERN WAS WE WERE REQUIRING NEWLY INSTALLED FACILITIES TO COME PRE-LINED .

>> THAT IS CORRECT . IT'S A GREAT QUESTION . OUR OWN PROJECTS, WE REQUIRE IT AND DEVELOPERS REQUIRE IT . RIGHT NOW IT IS PLAYING CATCH-UP ON WHAT WAS DONE BEFORE. HOPEFULLY THERE IS A 15-25 YEAR WARRANTY ON THESE .

>> ANY OTHER QUESTIONS FOR ADAM ON THIS CASE?

>> I MAKE A MOTION . >> MOTION APPROVED BY COUNCILMEMBER WEAVER AND SECOND BY COUNCILMEMBER HAMMONDS.

PLEASE VOTE . THE ITEM PASSES 7-0. THANK YOU ADAM. AN OPENING

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>> DID WE PUT THIS IN ARE WE ADDING THESE IN?

>> THESE ARE NEW . THIS IS NEW EQUIPMENT PURCHASED BY THE COUNTY FOR THE RADIO SYSTEM IN 2024 AND WAS INSTALLED LAST YEAR . WE ARE ADJUSTING THE AGREEMENT TO ACCOUNT FOR THE ADDITIONAL .

>> IS THIS FUNDS WE HAD BUDGETED ?

>> YEAH, THE FUNDS WERE BUDGETED AND THESE ARE REALLOCATED TO THE AGENCIES THAT FUNDED THE SYSTEMS. THEY WERE ANTICIPATED BUT WE HAD TO CHANGE THE CONTRACT . WE ARE JUST MODIFYING

IT TO TRUE IT UP. >> AND THIS IS WHERE WE GET

REIMBURSED? >> YES .

>> THANK YOU. >> A MOTION TO APPROVE?

>> MOTION MADE BY COUNCILMEMBER WEAVER AND SECOND BY COUNCILMEMBER PRO TEM , WICKLIFFE . PLEASE VOTE. THE

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[00:15:06]

>> WE ARE PLAYING THIS GAME AGAIN. TURNING IT ON ONCE AGAIN.

SO, HERE IN THE DOWNTOWN AREA , YOU MAY REMEMBER LAST MONTH THEY FINALIZED THE DETAILED SITE PLAN AND THOSE WERE APPROVED . AS MENTIONED BEFORE , THEY WOULD NEED TO COME BACK AND APPROACH THE CITY FOR AN ENCROACHMENT AGREEMENT FOR USING NUMBER ONE A CITY-OWNED LOT THAT LOOKS A LOT LIKE AN ALLEY BUT IT IS A CITY-OWNED LOT ON THE NORTH SIDE OF THE BUILDING. AND ON THE WEST SIDE OF THE BUILDING A LOG SOUTH SEVENTH STREET, THEY HAVE SOME AWNINGS AND LIGHTING THAT WOULD TECHNICALLY ENCROACH INTO OUR RIGHT AWAY BECAUSE THEY ARE OVER THE SIDEWALK. JUST TO MAKE SURE WE ARE CONSISTED . ALSO WE ARE ADDING TO THE AGREEMENT FOR CLARITY ANYTHING THAT MAY HAPPEN WITH THE TXDOT RIGHT-OF-WAY IS BETWEEN THEM AND TXDOT. THAT IS IN THE AGREEMENT . IT SAYS NOTHING ABOUT THE TXDOT RIGHT-OF-WAY. AGAIN, DECEMBER 10 THE VOTE WAS 6-1 AND SUPPORT WITH SOME DISCUSSION . AGAIN, WITH THIS PROJECT , THEY ARE IN NEED OF THINKING LET ME GO TO THIS. SO, IT WAS ALSO MENTIONED ABOUT TRYING TO MAKE THE CITY LOT AND ALLEY LOOK A LITTLE NICER AND THEY PROPOSED LANDSCAPING SHOWN IN THE GREEN BOXES . THE GREASE TRAP IS IN THE CIRCLE AT THE TOP . THAT IS THE YELLOW CIRCLE AND THAT'S THE APPROXIMATE LOCATION OF THE GREASE TRAP THAT EL PRIMO'S WILL NEED. ALSO THERE WILL BE AN ACCESS EASEMENT FOR CARS TO GET IN AND OUT OF THE GARAGES. THIS WOULD HELP TO PROVIDE FOR THE 24 FOOT FIRE LANE . SO, THAT IS A SUMMARY OF WHAT THE AGREEMENT COVERS. THE APPLICANT IS HERE AND I AM HERE TO ANSWER

QUESTIONS . >> THANKS BRIAN, JUST TO CLARIFY THE DOTTED LINE WITH THE GREASE TRAP IS WHAT WE ARE TALKING

ABOUT, THAT 10 FOOT SECTION ? >> YES, WITH THE ADDITION OF

THAT ACCESS. >> THAT IS NOT THE ACCESS? I'M TALKING ABOUT THE SECTION RIGHT HERE.

>> TECHNICALLY AND MISTER WEAVER WILL APPRECIATE THIS COMMENT.

TECHNICALLY WE ARE NOT GRANTING AN ACCESS EASEMENT.

INDISCERNIBLE ] BUT THE LICENSE INCLUDES THAT RIGHT OF ACCESS.

>> SO THE LOT LINE ENDS WITH THE BUILDING ?

>> FOR THE EL PRIMO'S BUILDING, YES .

>> ARE WE DISCUSSING THE ENTIRETY? WE HAVE A 30 FOOT LONG

ACCESS FOR THE 30 FOOT. >> THE ACCESS PENDING THE BALANCE OF THE LOT, THEY CAN USE THE BALANCE OF THE LOT FOR THEIR GARAGES . THE ENCROACHMENT, THOUGH IS TOO LIMITED TO 10 FEET

AT THE BACK OF THEIR LOT . >> THERE IS A DIFFERENCE AND THEY CANNOT EXTEND BEYOND THE 10 FEET ON THE NORTH SIDE OF THE

BUILDING. >> OKAY, COUNCIL, ARE THERE

QUESTIONS? >> WHERE WILL THE FIRE LANE BE ?

>> SO THIS WHERE THE CURB IS THAT LEADS TO THE FIRE LANE AND THEN 24 FEET TO THE NORTH . IT WOULD TECHNICALLY FALL ON THE OTHER PERSON'S PROPERTY WHICH CURRENTLY HAS A FIRE LANE STRIPE ON IT. I WILL HAVE TO BE REPAINTED. THIS AGREEMENT ONLY IS WHAT TAKES PLACE WITH THE CITY .

>> SO THAT WOULD PRECLUDE PARKING OUTSIDE SO THE CITY WOULD HAVE RIGHT-OF-WAY? THEY WERE CONTROL THAT?

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>> THAT IS CORRECT . >> THAT WAS MY MAIN CONCERN.

WITH THE RIGHT OF AGGRESSIVE THROUGH THE ENCROACHMENT AGREEMENT, HOW DO WE PRECLUDE PARKING ?

>> IN EFFECT, THE RESIDENCE WHO ARE RENTING THOSE GARAGES , THEY WILL HAVE TO USE THOSE GARAGES AS GARAGES FOR PARKING VEHICLES . THEY WILL NOT BE ABLE TO LEAVE THEM OUT ON THE CITY PROPERTY.

THERE IS A CITY FEE ON THE PROPERTY AND IT IS NOT A STREET RIGHT-OF-WAY . WE CAN TREAT THAT A LITTLE MORE AGGRESSIVELY.

>> ONE OTHER QUESTION I HAD RELATED TO THE GREASE TRAP IS THAT IT APPEARS TO BE DIRECT IN FRONT OF ONE OF THE GARAGES. SO, I MEAN, I WAS JUST THINKING IS THAT GOING TO CAUSE PROBLEMS?

>> IT SHOULDN'T BECAUSE THEY ARE RATED FOR THAT .

>> BUT IT IS SERVICED AT TIMES AND SO IT COULD BE A TRUCK

PARKED THERE . >> YOU SHOULDN'T BE PARKING

THERE. >> OKAY.

>> THEY ARE CLEANING IT OUT, THEY WILL BE BLOCKING THE GARAGE

. >> AND THE FIRE LANE.

>> I'M JUST TRYING TO PREVENT FUTURE HEADACHES . IS THAT THE ONLY LOCATION FOR THAT OR IS THERE SOMEWHERE ELSE IT COULD GO WHERE IT IS NOT IN A DESIGNATED DRIVE AREA?

>>

>> OKAY . I DIDN'T KNOW IF I WAS GOING TO SPEAK . IT IS NOT A

PUBLIC HEARING. >> ANYONE IS WELCOME TO COME FORWARD AND SPEAK TO THESE QUESTIONS AS THEY ARISE. DO YOU

HAVE QUESTIONS? >> NO , I DON'T HAVE QUESTIONS FOR YOU . MY STATEMENTS ARE MORE WHAT THEY WERE LAST TIME . MY BIGGEST FEAR -- I UNDERSTAND THEY CANNOT PARK THERE AND THAT IT IS A DESIGNATED FIRE LANE. PEOPLE DO THAT ALL AROUND THE CITY ANYWAYS. POLICE ARE WRITING TICKETS FOR BLOCKING FIRE LANES . I FEEL THEY ARE GOING TO PARK THERE ANYWAYS AND I WILL SAY WHAT I HAVE BEEN SAYING ALL ALONG. WE ARE TAKING AWAY FROM EVERY SURROUND THE BUSINESS FOR THE SUCCESS OF ONE BUSINESS OWNER . THERE ARE OTHER BUSINESSES THAT USE THAT CURRENT PARKING FOR THEIR STAFF AND THEIR GUESTS. TO ME, YOU ARE PICKING THE WINNERS AND THE LOSERS AND I DON'T THINK IT IS BENEFICIAL TO ALLOW ONE USER TO HAVE ACCESS TO EVERYTHING AND TAKE AWAY FROM THE SURROUNDING BUSINESSES THAT USE THAT PARKING

. >> OKAY.

>> I DEFINITELY RESPECT THAT AND I WILL COUNTER WITH , YOU KNOW WITHIN VERY NARROW WALKING DISTANCE THE CITY JUST PAVED A COPIOUS AMOUNT OF BEAUTIFUL PARKING SPOTS RIGHT OUTSIDE OF THIS BUILDING THAT WILL SERVICE ALL OF THE BUSINESSES IN A MUCH GREATER CAPACITY THAN THESE SPOTS REALLY EVER THOUGHT ABOUT DOING. SO, YEAH, WE WILL LOSE A FEW SPOTS HERE, BUT WE HAVE A FOCUS ON HOW TO PARK DOWNTOWN THROUGH DISTRIBUTED AND COLLECTIVE PARKING. I THINK THIS AREA IS NOT THE MOST DESIRABLE PLACE TO SAY HEY, WE NEED A BUNCH OF CARS PARKING.

>> ANNA . >> JUST THOUGHTS ON MOVING TO THE FRONT SIDE OF THE BUILDING . THEY DON'T REALLY UTILIZE THAT ALTHOUGH THEY CAN . DOES THAT HELP WITH THAT SITUATION?

>> NO, I DON'T KNOW IF THEY ARE GOING TO DO A PORCH ON THE FRONT PART OR NOT . YOU NEED TO WORK THAT OUT WITH TXDOT. I LOOK AT THE FRONT PART AS AT SOME POINT THAT IT IS GRANDFATHERED IN WITH TXDOT. IT IS KIND OF A HAZARD PARKING IN AND OUT OF THERE .

HERE'S THE THING, I GET IT BUT APARTMENTS THAN THIS ONE AND WE DID NOT ALLOCATE PARKING FOR JUST THEM. WE ARE MAKING A PARKING LOT FOR OUR RATIO IF WE BUILT A BRAND-NEW BUILDING . WE DID NOT GET TO SAY YOU TAKE AWAY OUR 10 PARKING SPOTS BECAUSE YOU HAVE APARTMENTS. IT IS BASED ON SQUARE FOOTAGE. ESSENTIALLY WE ARE TAKING AWAY LESS THAN 10 AND THEY FIT 10 IF YOU HAVE THE FIRE LANE. WE ARE TAKING THEM AWAY FROM THE OTHER BUSINESSES. IT IS MORE THAN THAT . WE ARE HERE TO BE CITY PLANNERS AND MY FEAR IS LIKE LAST TIME , WE COULD SHUT

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DESIGNATED PARKING. >> ALLEN .

>> SO, I WANT TO CIRCLE BACK TO SOMETHING ROSS WAS TALKING ABOUT. WITH THE GREASE TRAP SITUATION , I'M NOT REAL FAMILIAR WITH HOW YOU SERVICE THOSE, BUT I AM ASSUMING IT WOULD BE SOME KIND OF MACHINERY OR SOMETHING THAT GOES BACK THERE AND DUMPS IT. I THOUGHT EARLIER WE WERE TALKING ABOUT THAT IT IS A FIRE LANE AND YOU CANNOT PARK IN IT . CAN YOU PARK IN IT TO SERVICE EQUIPMENT BUT NOT JUST TO PARK TO GO TO LIKE A RESTAURANT? IS THAT TYPICALLY HOW IT WORKS?

>> THE WAY THIS WOULD WORK IS IT WOULD BE A BIG TRUCK WITH A HOSE AND THEY DON'T HAVE TO PARK ON TOP OF IT.

>> GOT YOU . >> IT'S AN OPERATION THAT COULD TAKE 30 OR 45 MINUTES AT THE MAXIMUM. IT IS A QUICK OPERATION AND NOT SOMETHING PERMANENT AT ALL .

>> OH, I'VE GOT YOU . THANK YOU. AND ONE OTHER QUESTION THAT MAYBE CLARK CAN SPEAK TO. YOU MENTIONED THE LAWSON BUILDING ACROSS THE STREET. I DON'T KNOW IF THIS WAS PRE-MEETING, BUT WHAT WAS THE PRIMARY DIFFERENCE BETWEEN THE PARKING SITUATION THERE AND THE ONE WE ARE CURRENTLY LOOKING AT?

>> SO, WHEN WE APPROVE THE LAWSON BUILDING ACROSS THE STREET , THEY HAD LIKE 30 APARTMENTS OR SOMETHING. AND

HOTEL ROOMS. >> I THINK IT IS FIVE OR SIX.

>>

>> I DON'T THINK IT IS 30 . >> HOTEL ROOMS ON THE SECOND

FLOOR. >> FROM WHAT I REMEMBER , THE DIFFERENCE IS THE NUMBER IS IRRELEVANT . THE DIFFERENCE IS WE DID NOT TAKE AWAY OUR CITY PARKING UTILIZED BY OTHER BUSINESSES. WE HAVE A MATRIX THAT EVERY PERSON WHO BUILDS A BUILDING IN THE CITY HAS TO MEET. IT IS ONE PARKING SPOT FOR 200 FEET OF BUILDING. WE SAID YOU HAVE TO MEET THIS AND WE KNEW THEY WOULD NOT MEET IT BECAUSE THERE IS NOT ENOUGH SPACE . WE GAVE THEM A VARIANCE FOR THAT BUT WE DID NOT ALLOCATE CITY REAL ESTATE FOR JUST THEM. WE SAID , YOU ARE GOING TO PUT IT IN AND THIS PARKING LOT IS GOING TO SERVE THE COMMUNITY AS A WHOLE AND NOT JUST YOUR BUILDING. TO ME, THAT IS WHAT WE ARE DOING HERE . WE ARE TAKING PARKING FROM THE OTHER BUSINESSES IN THE AREA. I MEAN PEN TO PAPER IS ONE OF THEM . I HAVE SEEN PEOPLE PARKING IN THE BACK AND THAT'S WHY THEY PUT IN THE PATIO. IT'S FOR THE BENEFIT OF THOSE APARTMENTS. I STILL SAY IT IS GOING TO HAVE A PROBLEM AT SOME POINT. WALKING MADOFF WILL PROBABLY BE SOME PRETTY UNHAPPY PEOPLE. BUT, ON ANOTHER NOTE SINCE I'M ALREADY TALKING, IT IS THE GREASE TRAP . ONE THING I AM DISAPPOINTED ABOUT AND I GUESS HINDSIGHT IS 2020 WHEN WE PLAY WITH THIS. WE ARE ABOUT TO HAVE GREASE TRAPS EVERYWHERE. WE WILL HAVE FOUR WITHIN A 500 FOOT AREA. I FEEL BAD BECAUSE I'M NOT TRYING TO PUSH EVERYTHING OFF ON YOU GUYS , EITHER.

HINDSIGHT IS 2020 . FOR SOME REASON I DON'T KNOW WHY WE DIDN'T WORK OUT A DEAL WITH THEM TO TIE INTO PEN AND PAPER'S GREASE TRAP . WE COULD'VE UP SIZED IT THROUGH ECONOMIC DEVELOPMENT TO LIMIT THE NUMBER OF GREASE TRAPS WE ARE BUILDING. THOSE THINGS ARE NO FUN AND THEY DO SMELL. WERE GOING TO HAVE THEM ALL OVER 7 FROM THE GREEN BUILDING TO THIS ONE. WE ARE GOING TO HAVE THREE OF THEM IF YOU COUNT JENNINGS AND FOUR IF YOU COUNT LONG'S WITHIN 100 FEET OF EACH OTHER. I DON'T EXPECT YOU TO BE DELAYED BECAUSE OF THAT. THAT WAS NOT PLANNED ON OUR END BUT IT IS AN OPPORTUNITY TO CORRECT THAT. I DO AGREE WITH ROSS THAT THE PLACEMENT OF THE GREASE TRAP IS A PROBLEM AND WE HAVE A SOLUTION AND THAT'S FINE TOO .

>> WE APPROVED THE SITE PLAN AT A PREVIOUS MEETING AND WITH THE

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THE ABILITY TO PUT GARAGES IN? >> I THINK THEY COULD ACCESS E? THEM AND WE COULD ESTABLISH A FIRE LANE AND IT WOULD GIVE US THE SAME AMOUNT THAT WE HAVE NOW. I THINK IF WE DO NOT APPROVE THE ENCROACHMENT , THE LANDSCAPING GOES AWAY . KEVIN, I DON'T SEE WHY WE COULD NOT STRIKE THAT AS A FIRE LANE AND IT WAS SERVE THE SAME PURPOSE THAT IT DOES NOW .

>> BECAUSE IT'S ON CITY PROPERTY AND NOT ON THE STREET AND NOT ON THEIR PROPERTY, WE HAVE TO AT LEAST PROVIDE THE

ACCESS . >> ACCESS TO THE BACK OF THE

PROPERTY . >> SO, REGARDLESS, IT WOULD NOT BE

>> NO, THEY WOULD NOT BE ALLOWED TO DRIVE ACROSS THE PROPERTY INTO THEIR GARAGE WITHOUT THE ACCESS AGREEMENT . THEY COULD HAVE GARAGES BUT COULD NOT CROSS WITHOUT THE ACCESS AGREEMENT.

>> SO EVERYBODY IS PARKING ILLEGALLY RIGHT NOW ?

>> CORRECT. >> IT IS PUBLIC PROPERTY OPEN TO

THE PUBLIC. >> COULD SOMEBODY JUST EXPLAIN WHAT EXACTLY WE ARE VOTING ON HERE IN LAYMAN'S TERMS?

>> WE ARE VOTING ON A REESE TRAP AND IF THEY CAN HAVE AN ENCROACHMENT OF AWNINGS OFF OF THEIR BUILDING OVERHANGING THE CITY REAL ESTATE, ESSENTIALLY . AND, IF THEY CAN CROSS THE CITY REAL ESTATE TO ACCESS THEIR GARAGES .

>> OKAY, THANK YOU . >> JUST ADDRESSING THE SITE PLAN APPROVAL THAT WAS PREVIOUS. IF WE DID NOT HAVE SOME FORM OF ACCESS THROUGH THIS LICENSE AGREEMENT OR A PERMANENT EASEMENT THAT WENT THROUGH THE PROPERTY , NOBODY WOULD EVER BE ABLE TO GO INTO THEIR APARTMENT LEGALLY BASED ON WHERE THEIR DOORS ARE LOCATED. SO, BECAUSE IT IS NOT AN ALLEY AND NOT A RIGHT-OF-WAY , IT IS A FEE SIMPLE LOT AND THE CITY COULD THEORETICALLY SELL THE LOT TO BE DEVELOPED IN THE FUTURE. THEN A BUILDING IS SITTING THERE THAT NO ONE IS ABLE TO ACCESS. SO, IF THAT WERE THE CASE PERMITTING THE FINANCE MODEL DOES NOT WORK . ALL THOSE PIECES KIND OF FALL APART. SO THAT IS WHY A FEW YEARS AGO WE RECEIVED THE BUILDING WITH FOUR APARTMENTS. I BELIEVE IT WAS EIGHT OR 12 AT THE TIME. AS WE GOT INTO THE ACCOUNTS, WE NEVER CONTEMPLATED GARAGES FOR THOSE. WHICH MEANT THAT THOSE 12 APARTMENT UNITS WOULD HAVE TO USE PUBLIC PARKING ON SEVENTH STREET . THERE ARE 50 SOME ODD PUBLIC SPACES BUT ALL OF THOSE USERS WOULD HAVE TO USE PARKING . THEY WOULD MOST LIKELY USE THE 10 SPACES ON THE NORTH SIDE OF THE BUILDING TODAY, IF THEY WERE AVAILABLE. THEY WOULD USE THOSE SPACES . THIS, WE THOUGHT ALLOWED US TO MAKE THINKING WE THOUGHT THIS ALLOWED US TO ENHANCE THE NORTHERN ELEVATION AND LEAVE THE PUBLIC PARKING THAT WAS ADDED AS PART OF THE OVERALL LOSS ON SEVENTH STREET .

THAT IS AVAILABLE FOR THE PUBLIC AND NOT FOR THE TENANTS THAT ARE HERE AS WELL AS THE CITY KIND OF THE THOUGHT PROCESSES OF WHY THE GARAGES CAME IN. THEN, ONCE WE GOT TO THE POINT OF TRYING TO FIGURE OUT THOSE PIECES, WE ASSUMED IT WAS A RIGHT-OF-WAY AND AN ALLEY AND THAT COMPLICATED THINGS TO DO THAT. THEN, TO MAKE IT LOOK NICE, YOU WANT AWNINGS AND LIGHTING AND DIFFERENT PIECES.

THE BUILDING , TODAY, IS BUILT ON THE PROPERTY LINE WE CANNOT ADD ANYTHING TO THE OUTSIDE OF THE BUILDING WITHOUT COMING TO

THE CITY. >> I JUST WANTED TO MENTION THAT WITH ZONING, I MENTIONED THIS WAS MY FEAR. I'M EXCITED ABOUT THE PRODUCT AND LOOKING FORWARD TO IT MINE . I WAS FEARFUL WE WOULD END UP IN THIS WOULD ALSO LIKE TO MENTION THAT THERE ARE OTHERS THAT MIGHT HAVE SIGNED UP BUT I WOULD LIKE TO HOLD MY COMMENTS . I DO HAVE ISSUES AND CONCERNS ABOUT THE GREASE TRAP WHICH WE WILL TALK ABOUT IN A LITTLE BIT. IN THIS ACCESS FROM THE BACKSIDE IS A CONCERN . I KNOW THAT STEPHEN HAS SOME GOOD IDEAS .

>> THIS IS NOT A PUBLIC COMMENT --

[00:35:02]

>> THIS IS NOT A PUBLIC HEARING BUT BECAUSE STEPHEN IS THE

ADJACENT BUILDING OWNER -- >> STEPHEN HELP TO DESIGN THIS PROJECT AND WE HAVE BEEN WORKING WITH HIM AND THAT IS WHY HE IS

HERE TONIGHT . >> STEPHEN, DO YOU HAVE

COMMENTS? >> I WOULD LIKE TO GO BACK AND THIS IS HISTORICALLY WHY IT IS . IF WE COULD GO BACK AND SHOW THE OLD BUILDINGS. SO, WE ARE MISSING 214. WE HAVE 216 AND 218 AND I OWN THE PROPERTIES . WHEN THE CITY PLANNERS DESIGNED THIS , THEY WANTED THE LOTS TO BACK UP THEM ALL DESIGNED GOING THIS DIRECTION. MY THREE BUILDINGS ARE CUTTING THROUGH LIKE THREE LOTS SIDEWAYS. IT IS CUT SIDEWAYS.

ALWAYS SERVED AS AN ALLEY WAY. I SUPPORT THIS AS A PROPERTY OWNER. WE SAID WE HAVE HAD 20 AIRBNB APARTMENTS. THERE WILL BE 33 APARTMENTS HERE. WHO IS GOING TO LEASE AN APARTMENT AT A TOP RATE , A NICE APARTMENT AND PARK ON THE STREET? THAT IS GOING TO BE VERY, VERY HARD. I LOVE THE FACT THAT THE 12 APARTMENTS WILL HAVE MORE . BY HAVING THE GARAGE, WE CREATE A BETTER RESIDENCE IN MY MIND. NOW I CAN PARK MY NICE CAR OR TRUCK IN A GARAGE AND STILL WALK TO A RESTAURANT. I THINK DESIGNWISE THIS IS A BETTER SOLUTION . THE GREASE TRAP THAT IS BRINGING UP CONCERN , ANYBODY THAT HAS EATEN AT THE OLD THERE IS A GREASE TRAP AT THE END OF THE PATIO. IT DOESN'T REALLY SMELL. AND IT IS RIGHT BEHIND WILSON'S IN A PARKING SPOT AND WE HAVE A GREASE TRAP AND IT IS RATED FOR CARS TO DRIVE ON IT YOU COULD HAVE A FIRE TRUCK ON IT. IT IS RATED FOR THAT. IT IS NOT STINKY AND YOU DON'T EVEN KNOW THEY ARE THERE. I AGREE IT WOULD BE THAT WE CAN KIND OF PIGGYBACK BUT THEN YOU HAVE TO HAVE AN AGREEMENT LIKE AN HOA. IT IS EASIER TO HAVE YOUR OWN GREASE TRAP. IF YOU LOOK AT THE ELEVATION , I THINK AS A COMPLETELY RESPECTFUL NEIGHBOR , THEY'RE PUTTING SO MUCH DETAIL ON THIS BUILDING THAT IT SHOULD LOOK LIKE A CONTINUATION OF OUR WHOLE DOWNTOWN. TRUTHFULLY I THINK IT IS GOING TO BE PRETTIER THAN IT WAS. I SUPPORT LEAVING THIS RIGHT-OF-WAY FIRE LANE OPEN. IT ALLOWS ENTRIES TO MY BUILDINGS AND ACCESS TO MY BUILDINGS. I CAN GET SERVICES INTO THE BACK OF MY BUILDINGS AND NOT HAVE TO SERVICE AT THE FRONT. THIS ELEVATION TO LOOK AT IS MUCH PRETTIER THAN WHAT WE

LOOK AT TODAY . >> STEPHEN, WHICH YOU STATE YOUR

NAME INTO THE MICROPHONE. >> YES, STEPHEN ] , 1615

>> JUST TO TALK ABOUT THE OVERHANG ENCROACHMENT .

>> THERE IS ENCROACHMENTS INTO SEVENTH STREET AND YOU CAN SEE THE AWNINGS HERE . ALSO THE 10 FOOT ENCROACHMENT IS THE FLOWER BEDS AND I BELIEVE THE AWNINGS ENCROACH MORE THAN FOUR FEET .

>> SO WE ARE NOT TALKING TXDOT YET?

>> NO, THEY'VE GOT EMAILS. WE WILL CONTINUE WORKING ON THAT.

>> THINK ABOUT THIS .

>> YEAH, I DON'T HAVE A PROBLEM AT ALL WITH THAT.

>> YOU LITERALLY OWN THE

>> IT IS ENCROACHING ALREADY. >> THE GREASE TRAP, WE ORIGINALLY HAD IT IN THE ALLEY AND IN TALKING WITH STAFF, THAT IS WHERE THE TRASH TRUCKS GO . THEY ARE VEHICLE RATED BUT WILL BE USED MORE FREQUENTLY AND DRIVEN OVER IN THE ALLEY VERSUS JUST IN FRONT OF THIS ONE UNIT. LIKE CHRIS SAID , THIS GOES REALLY FAST AND IT'S A 30 MINUTE PROCESS . THEY CAN DO THAT FROM THE ALLEY WHERE THEY CAN DO IT FROM THE DRIVEWAY .

>> THE ONLY OTHER COMMENT I HAD ON THE GREASE TRAPS WAS AS STEPHEN WAS SAYING , I DON'T UNDERSTAND WHY WE ARE HONING IN ON GREASE TRAPS ALL OF THE SUDDEN ? THIS IS MY THIRD YEAR AND NOW WE ARE GREASE TRAP HAPPY . I HAVE NEVER HEARD US HONE IN

[00:40:05]

>> IN MY TENURE, THERE HAS BEEN A LONG DISCUSSION. JUST BRAINSTORMING DISCUSSIONS AND I THINK AS DOWNTOWN IS COMING ALIVE, THIS IS THE FIRST OPPORTUNITY TO HAVE THESE

DISCUSSIONS. >> I DO WANT TO WRAP THIS UP SOON AND WE HAVE SEVERAL MICROPHONES ON AND I WANT TO MAKE SURE EVERYBODY HAS THEIR COMMENTS MADE. CLARK IS UP NEXT.

>> MY ONLY REBUTTAL AND I GUESS A QUESTION TO YOU IS I HAVE YET TO BE GARAGE WHICH IS TYPICALLY TWO ADULTS AND TWO VEHICLES . I GUESS WE ARE STILL PARKING ON THE PARKING LOT ANYWAYS .

>> IT IS POSSIBLE THE GM HIRED TO RUN THIS WILL BE ONE OF THE TENANTS . I DO KNOW THAT IS ONE OF THE TENANTS AND I DON'T KNOW

WHO THE OTHERS ARE . >> I WILL BE HONEST WITH YOU . I DON'T HAVE AN ISSUE WITH ANYTHING ELSE WITH THE LANDSCAPING ON THE OVER, HANGS AND WE HAVE A SIDEWALK WRAP AROUND AND THEY ANGLED IT AND IT WAS REAL NICE. I JUST STAND BY -- I HAVE A FEAR WHEN WE START SHUTTING DOWN STREETS WE WILL

HAVE A LOT OF UNHAPPY PEOPLE. >> MIKE ?

>> MY QUESTION WOULD BE FOR STAN. WE HAVE A QUESTION ON A

PRIVATELY OWNED SEPTIC TANK ? >> I DO NOT KNOW .

>> PROBABLY ONE WE JUST PROVED PRETTY RECENTLY. THERE ON SEVENTH ? F AND SEVENTH IS CLOSE .

>> WERE TALKING ABOUT A SEPTIC TANK .

>> OH, THAT I DON'T -- >> TO ANSWER YOUR QUESTION , NOT THAT I HAVE PROBLEM WITH THE FACILITY AND I FEEL BAD FOR THE APPLICANT . I THOUGHT WE QUESTIONED GREASE TRAPS HEAVILY WITH THE LAWSON BUILDING BECAUSE IT WAS OUR BELIEF THAT TECHNOLOGY AND USAGE AND PLACEMENT MUST'VE COME ALONG WAY SINCE GREASE TRAPS HAVE BEEN PLACED. OBVIOUSLY, THE GREASE TRAP HAS TO DO WITH THE PRIVATE PROPERTY OWNERSHIP FOR THE RELEASE OF FLUID THAT HAS TO BE PUMPED. THERE IS NO OTHER WAY TO GET RID OF IT . YOU CANNOT TURN IT INTO THE SEWAGE SYSTEM . THE QUESTION IS, WHY ARE WE DOING SOMETHING THAT HAS A POTENTIAL SMELL ? IF WE ALLOW THIS , WE HAVE TO CONTINUE TO ALLOW OTHERS. SO, I WANT TO PLACE BACK ON STAFF SO WE CAN GO INTO THE NEXT ONE. SURELY , THERE IS A BETTER WAY WE CAN DO THIS THAN THE WAY WE ARE DOING IT WHEN WE ARE IN SUCH A DENSE AND CONDENSED SITUATION WITH PROPERTIES SPECS AND PEOPLE ON TOP OF EACH OTHER. TRYING TO INFLUENCE THE TRAFFIC WITH PEOPLE THAT WANT TO VISIT PEOPLE THAT SMELL NICE AND LOOK NICE.

THAT IS MY HANGUP WITH THE GREASE TRAPS . THERE HAS GOT TO BE A BETTER WAY. IF NOT, I WOULD LIKE TO BE THE FIRST TO COME UP WITH ONE . I CAN'T REALLY HAVE A PROBLEM WITH THIS CURRENT ONE BECAUSE IT IS NOT TO BE THRUST UPON YOU. THE PARKING, MY MAIN ISSUE WITH THAT TIES ONCE AGAIN INTO THE GREASE TRAP SITUATION.

IF WE ARE GOING TO HAVE PARKING IN THE REAR , WE NEED TO FOUR THROUGH CITY PROPERTY THE INGRESS AND EGRESS THAT IS GRANTED THAT WE GUARANTEE A WHOLE STRIP OF THAT SO FOLKS CAN GET IN AND OUT FOR A PRIVATE NEED AND FOR PROTECTION IN THE GARAGE . IF WE DO IT FOR THIS ONE, WE NEED TO DO IT FOR EVERYONE CITYWIDE. DO WE NEED TO OPEN THAT CAN OF WORMS? YES, I REALIZE THAT I CAN THINK OF OTHER BUSINESSES WHERE WE HAVE PARKING THAT WAS GRANTED IN THE CITY . IN THE CITY EASEMENT IN FRONT OF BUSINESSES ALONG AVENUE F. THAT IS ALSO PUBLICLY ACCESSIBLE AND USABLE AND NOT ALMOST A GRANTED FORM OF OWNERSHIP .

DOWNTOWN. OBVIOUSLY , WE HAVE USED SEVERAL STREET ON SEVERAL OCCASIONS IN THE LAST YEARS BEFORE . LOOKING AT CITY HALL, I

[00:45:10]

THEIR GARAGE. >> WE COULD SAY WELL , THEY COULD STILL GET IN THERE THROUGH THE ALLEYWAY BEHIND THE BUILDINGS ON DATES , BUT OF COURSE WE BLOCKED EVERYTHING ELSE WHEN WE HAD THOSE LARGER EVENTS . HOW IS THAT GOING TO IMPACT? AS FAR AS THE LAYOUT AND I WILL ADMIT THIS , I DO HAVE CONCERN BECAUSE I LIKE THE PATIO ALONG THE STREET. I THINK IT WOULD LOOK REALLY NICE AND IS A GREAT ASSET . I DO HAVE CONCERNS ABOUT TAKING AWAY FROM THOSE PARKING SPOTS. AND IF THOSE PARKING SPOTS WERE THERE , I AM ASSUMING THAT LIES WITHIN THE CITY EASEMENT . IS MAINE STILL PART OF THE STATE ?

>> YES . >> SO, THOSE SPOTS WOULD NOT BE MARKED AS OWNERSHIP FOR PARKING FOR THOSE APARTMENT DWELLERS,

CORRECT ? >> CORRECT , THAT WOULD BE PUBLIC IF IT HAS TO STAY THAT WAY.

>> OKAY, JUST SO THE APPLICANT KNOWS . IT'S NOT ABOUT YOUR PRODUCT. IT'S NOT ABOUT THE FAÇADE OR THE OVERHANGS OR THE PATIO, MY BIGGEST CONCERN IS NOT EVEN THE ACCESS THAT YOU ARE ASKING FOR THE REAR . I FEEL LIKE WE ARE STEPPING INTO A NEW CHAPTER WHEN WE OPEN THAT UP . I KNOW THAT EVERYTHING WE TALKED ABOUT IN OUR CONCEPT PLANS FOR THE LAST FEW YEARS WAS HOW TO GET ALL OF THE PUBLIC PARKING WE COULD GET ALL THE WAY UP AND DOWN AVENUE F AND LITERALLY ALL THE WAY UP TO KIMMEL. WE'VE TALKED ABOUT PARALLEL PARKING AND OVERHANGING TREES. WITH ALL OF THIS PUBLIC PARKING , I FEEL AS IF WE ARE FIXING TO GO A DIFFERENT WAY .

>> THANK YOU MIKE WE GO TO ROSS AND THEN WE WILL CLOSE

DISCUSSION . >> WITH PARKING AND WHO IS REQUIRED TO DO WHAT AND EVERYTHING ELSE. WHEN THEY APPROVE ZONING IN 2021 FOR THIS PROJECT , IT CONTAINS ITEM F PARKING TO BE EXEMPT FROM ANY OFFSTREET PARKING VIOLATIONS. I MEAN , THERE IS LITERALLY NO PARKING REQUIREMENTS FOR THESE

AT ALL. >> THAT WAS APPROVED FORM THINKING FOUR YEARS AGO OR 3 1/2 YEARS AGO.

>> I WILL MAKE A FINAL COMMENT AND THEN OTHERS CAN MAKE COMMENTS AS WELL. I THINK PART OF THE APPEAL IN THE DOWNTOWN SECTOR IS UNIQUE . YOU KNOW, LITTLE THINGS LIKE THIS THAT WE RUN INTO. I KNOW IT IS POTENTIALLY AN INCONVENIENCE FOR SOME BUT I UNDERSTAND -- I BELIEVE THE BENEFIT OF HAVING THE ORGANIZATION THERE OUT WAYS THE LITTLE NUANCES THAT MIGHT BE TROUBLESOME FOR SOME. ARE YOU REACHING FOR YOUR MICROPHONE?

>> I JUST WANT A LITTLE CLARITY . SO, WHEN WE SHUT THE STREETS WE TYPICALLY SHUT DOWN FOR THE EVENTS DOWNTOWN AND WHERE WE ANTICIPATE TO HAVE THE STREETS SHUT DOWN IN THE FUTURE, WILL THAT ACTUALLY PREVENT THESE PEOPLE FROM GETTING INTO THEIR GARAGE? IS THAT NOT ACCURATE? DO WE HAVE A WAY TO CLARIFY?

>> AT COULD PREVENT THEM BUT WE HAVE THE ALLEY TO THE EAST OF THIS LOCATION THAT GOES BOTH NORTH AND SOUTH. SO, THERE COULD POTENTIALLY BE ACCESS THERE . WHEN WE HAVE EVENTS, WE ARE SHUTTING DOWN BUSINESSES. I'M NOT SURE WHERE SHUTTING DOWN RESIDENTIAL ACCESS BUT WE SHUT DOWN BUSINESS ACCESS WHEN WE HAVE EVENTS DOWNTOWN. THIS IS UNUSUAL THIS IS A RESIDENCE BUT WE SHUT DOWN BUSINESSES WHEN WE HAVE EVENTS THAT WE SHUT DOWN ACCESS TO THEIR LOCATIONS QUITE OFTEN .

>> WE DON'T KNOW THAT THERE IS A CASE WE DO THAT TO THE

RESIDENCE? >> I CAN'T RECALL ONE.

>> DINNER IS THE ALLEY . >> THAT'S WHAT I'M TRYING TO

[00:50:04]

>> YOU COULD PUT CONES THERE AND HAVE SOMEONE MANNING IT.

>> SPEAKING FROM EXPERIENCE IN THE PAST AND IT MAY CHANGE IN THE FUTURE, THEY SHUT THE ALLEY OFF TO THE EAST. I KNOW BECAUSE I HAVE TRIED TO MOVE BEFORE AND GO IN THERE AND HAVE HAD TRIED TO GET SOMEONE TO MEET ME THERE AND WAS TOLD YOU CAN'T DO THAT

. >> THIS IS LITERALLY THE TAIL WAGGING THE DOG. HOW MANY DAYS DO WE SHUT DOWN ACCESS?

>> I'M NOT ARGUING BUT THAT IN AN IS ITSELF .

>> THEY ARE NOT LOCKED FROM GOING TO THEIR PLACE, THEY ARE BLOCKED FROM DRIVING DURING THE SECTION OF A DAY THAT DOES NOT ENCAPSULATE 24 HOURS. IF WE ARE GOING TO MAKE DECISIONS BASED ON 5/365 OF SCENARIOS IN A POTENTIAL CALENDAR YEAR, WE ARE MAKING OUR DECISIONS BASED ON THE WRONG SCENARIOS .

>> I WILL MAKE DECISION BASED ON ALL THE FACTORS AND THAT BEING ONE OF THEM. I WANTED CLARITY ON IF THAT WAS ACCURATE OR NOT AND I'VE GOT THAT NOW, THANK YOU .

>> FOR MY EXPERIENCE, THE DOWNTOWN SECTOR , IT HAS BEEN RARE THAT WE HAVE SHUT DOWN BOTH SEVENTH AND EIGHTH BUT IT HAS HAPPENED. MAYBE ONE DAY A YEAR.

>> I WANT TO MAKE CLEAR MY COMMENTS ARE NOT JUST ABOUT WHEN YOU HAVE EVENTS, IT IS EVERY DAY IN THAT ALLEYWAY. SOMEONE IS GOING IN TO PEN AND PAPER OR SOMEONE TO A BUSINESS AND THEY PARK IN THE FIRE LANE AND THEY DO IT ANYWAY OR THEY PARK IN FRONT OF SOMEBODY'S GARAGE. I THINK OUR POLICE HAVE BETTER THINGS TO DO THAN CITE FOR PARKING VIOLATIONS .

>> I HAVE A COMMENT AND A QUESTION.

>> COMMENT IS YES, WE DO BLOCK SEVENTH AND WE BLOCK EIGHTH AND WE BLOCK ALL OF THAT OFF FOR CONCERT. I HOPE TO HAVE MORE EVENTS BIGGER THAN THAT. I WOULD ALSO ASK LEGAL -- I AM ASSUMING THE WAY THIS AGENDA ITEM IS WORDED THAT WE ARE NOT ABLE TO HAVE THE GREASE TRAP IN THE PARKING SEPARATE . IN OTHER WORDS, IF WE WANT TO PRESENT THIS IN TWO MOTIONS TO WHERE WE COULD GET EVERYONE TO APPROVE THE GREASE TRAP . IT WOULD BE APPROVED TO WHERE WE WOULDN'T HAVE TO BE COMING BACK

>> IN OTHER WORDS, AS I UNDERSTAND THIS AGENDA ITEM, WE ARE TALKING TWO SEPARATE THINGS, THE GREASE TRAP AND THE APPROVAL FOR IT TO BE IN PLACE. WE ARE TALKING ABOUT REAR ENTRY GARAGES . ARE THOSE TWO SEPARATE SUBJECTS OR NO?

>> THE AGREEMENT WAS DRAFTED TO AUTHORIZE THE USE OF THE CITY PROPERTY AS IT RELATES TO THE NORTH SIDE. IT IS FOR ALL OF

THOSE ITEMS. >> WHAT I'M TRYING TO ASK AS PLAINLY AS I CAN, WHAT IF YOU ARE OKAY WITH ONE ITEM AND NOT THE OTHER AND TRYING TO PROCEED FORWARD AND NOT GO BACK. TO KEEP

IT FROM -- >> WELL, YOU ARE STILL GOING TO HAVE TO COME BACK. IF YOU REJECT AND UNAUTHORIZED USE FOR ONE OF THEM AND THEN YOU HAVE TO WORK SOME MORE THAN YOU HAVE TO COME BACK AND CHANGE THAT TO AUTHORIZE IT IN SOME OTHER FASHION LATER ON. SO, IF YOU ARE WANTING TO NOT APPROVE SOME OF THE USES THAT ARE BEING AUTHORIZED PURSUANT TO THE PROPOSED LICENSE AGREEMENT , THEN THE MOTION NEEDS TO SAY APPROVED EXCEPT FOR THE USE OF WHATEVER .

>> THANK YOU . >> CLARIFICATION ON THAT , THOUGH. THE GREASE TRAP IS REQUIRED?

>> THE GREASE TRAP IS REQUIRED FOR OPERATION OF THE RESTAURANT,

YES. >> AND WHERE THE GREASE TRAP GOES, IT WILL GO INTO SOME SORT OF ENCROACHMENT ? IT'S LIKE IF YOU MOVED AROUND THE CORNER YOU WOULD HAVE THE SAME CONVERSATION

. >> OBVIOUSLY ARE NOT PUTTING THE GREASE TRAP ON THE INSIDE OF THE BUILDING. YES, WITH THE PROPERTY BOUNDARIES AND I WAS INVOLVED IN THE PURCHASE AND SALE OF THIS PROPERTY AND I AM FAMILIAR WITH IT. AS STATED, THE BUILDINGS GO TO THE PROPERTY LINE . SO, YOU ARE EITHER GOING TO DEMOLISH

[00:55:02]

TXDOT RIGHT-OF-WAY . >> CAN WE HAVE RESEARCH THAT WAS DONE AND DIDN'T WE ESTABLISH THAT GREASE TRAPS COULD PUMP FROM THE INSIDE ? I WAS LOOKING INTO THAT .

>> YES, THEY HAVE UNDER SINK GREASE TRAPS AND THEY ARE SMALLER . I DON'T KNOW WHAT SIZE THEY DO MAKE FOR GREASE

TRAPS . >> SO THEY DO NOT HAVE TO BE IN THE EXTERIOR. THEY DON'T HAVE TO BE PHYSICALLY OUTSIDE ?

>> I COULD TELL YOU IT WOULD BE BETTER IF ADAM OR MIKE WERE TO SAY SOMETHING. THE AMOUNT OF GREASE THAT IS LOST THING THEY WERE TALKING ABOUT A MEXICAN RESTAURANT, RIGHT ?

>> YES, EL PRIMO'S IS MEXICAN .

>> THE AMOUNT OF GREASE GENERATED BECAUSE OF THE TYPE OF FOOD IS SUBSTANTIALLY MORE THAN A TYPICAL UNDER SINK GREASE TRAP WILL HOLD. AT ONE POINT I ACTUALLY DID WORK IN A MEXICAN FOOD RESTAURANT AND THAT WAS AN EXPERIENCE.

>> DO YOU HAVE MORE COMMENTS? >> I DO NOT HAVE MORE COMMENTS.

I JUST DIDN'T KNOW WHERE HE WAS GOING WITH THAT.

>> OKAY , WAYNE ? >> I HAVE ONE MORE QUESTION. I AGREE WITH ABOUT 50% OF EVERYTHING YOU SAID.

>> QUESTION. YOU OWN QUITE A FEW OF THOSE BUILDINGS .

>> YES . >> IT DOESN'T REALLY PERTAIN TO EVERYTHING , BUT HAVE YOU HAD CONVERSATIONS WITH SOME OF THE PEOPLE THERE WITH REGARDS TO SOME OF THIS WITH THE PARKING ?

IS THERE AN UPROAR ? >> I DON'T SEE IT BEING AS A PROBLEM OR ISSUE AT ALL . IF YOU ARE THE KIND OF PERSON THAT WANTS TO LIVE DOWNTOWN , YOU WILL NOT HAVE A PROBLEM PARKING YOUR CAR ACROSS THE STREET . THERE IS ALL THAT ACTIVITY DOWNTOWN. I THINK THE MORE PEOPLE THAT WANT TO LIVE

DOWNTOWN -- >> THEY WILL KNOW WHEN THEY COME

IN THAT THERE WILL BE ISSUES . >> THEY COULD RIDE IT INTO THE LEASE THAT IT IS SUBJECT TO CLOSING DOWN 10 DAYS OUT OF THE YEAR. WE CAN WORD THIS BEFORE THEY EVER LEASE THE APARTMENT.

BUT I DON'T THINK THAT IS AN ISSUE .

>> I FEEL LIKE WITH YOUR PERSONALITY AND WHO YOU ARE AND JUST YOUR OPENNESS TO YOUR CLIENTS AND THAT SORT OF THING THAT YOU WOULD HAVE KIND OF A FEEL IF THERE WAS A REAL NEGATIVE SENSE COMING FROM SOME OF THE OTHER PEOPLE .

>> I THINK THIS WILL BE AN AMAZING ADDITION TO OUR DOWNTOWN. THIS IS THE MASTER PLAN AND WHY WE HAVE SPENT ALL OF THE MONEY FOR DOWNTOWN. WILSON'S HAS A THOUSAND GALLON GREASE TRAP AND THE OTHER HAS A 750 GALLON GREASE TRAP. TRYING TO CATCH THAT UNDER A SINK , YOU ARE GOING TO HAVE TO HAVE BARRELS. I CAN SEE SOMETHING LIKE A BAKERY FOR THEIR RUNNING ICING DOWN . AT A MEXICAN OR SEAFOOD RESTAURANT, YOU COULD NEVER CATCH ENOUGH GREASE. WALK BEHIND WILSON'S AND IT'S OVER TO THE LEFT AND YOU WOULDN'T EVEN KNOW IT IS A GREASE TRAP.

IT'S AT THE BACK PATIO AND THE GREASE TRAP IS ON THE UPPER

LEVEL RIGHT BY THE KITCHEN. >> .

[2025-024]

[01:00:04]

>> THANK YOU MAYOR AND GOOD EVENING COUNSEL . THE CITY ALONG WITH THE AUTHORITY ENTERED THROUGH AGREEMENT WITH INSTRUCTION. THEY THE SCHEDULE. THE WAYS SUBSTANTIAL AND HAS BEEN OPEN TO TRAFFIC. STAFF IS WORKING WITH THE CONTRACTOR. WE WERE LOOKING FORWARD TO THE COUNCIL TO TERMINATE THE AGREEMENT. WHICH WOULD ALLOW US TO FINISH THE PROJECT HERE WITHIN THE NEXT MONTH . THEY WILL CONTINUE TO PAY FOR THE PROJECT. WE WILL WORK ON THE WORK THAT IT'S NEEDED AND THE MONEY IS AVAILABLE. WITH THAT I WOULD BE

HAPPY TO ANSWER ANY QUESTIONS. >> COUNSEL, QUESTIONS? NO QUESTIONS. MOVED TO APPROVE? OKAY. MOTION APPROVED.

COUNCILMAN SHEFFIELD AND SECONDED BY THE MAYOR PRO TEM.

[2025-025]

>> ROSS? >> WILL BE THE IMPACT FOR THE

[01:05:03]

COST OF THIS CONSTRUCTION? >> LOOKING AT $700 ON THE -- THERE'S OTHER WATERLINES FOR THAT PART OF DEVELOPMENT AND WE WOULD PLAN TO USE THAT FOR THE CONSTRUCTION.

>> THE PRIVATE DEVELOPER THE CITY WOULD REIMBURSE THEM.

>> WE WOULD EITHER WORK WITH JOE OR KEVIN IN OFFICE.

>> IN THE PAST THIS WORKED REALLY WELL. THE HOPE IS WE WOULD REALIZE SOME ON THE SIDE OF IT.

>> NO OTHER COMMENT? >> WHAT ABOUT THE USE OF IMPACT

FEES ? >> A MOTION BY COUNCILMAN, PLEASE VOTE. THE ITEM PASSES 7-0. ITEM 2025, 026, CONSIDERING

[2025-026]

>> IN SEPTEMBER >> IN SEPTEMBER 2023 WE STARTED WORKING ON THE PROJECT FOR DREDGING THE STRUCTURE AND WE WERE EXPERIENCING ISSUES AND WE MADE SOME MODIFICATIONS WITH SEDIMENT IN THOSE PUMPS. THEY HAD TO REALIZE THAT THERE HAD BEEN 40 YEARS SINCE THE SEDIMENT HAD BUILT UP WITHIN THE CHANNEL AND ADJACENT TO THE STRUCTURE AROUND APPLE AREA. SO THE INTENT WITH THIS PROJECT IS TO REMOVE THE MATERIAL THAT IS WITHIN THE BOWL AND THE STRUCTURE AREA. 20,000 YD.÷ IS WHAT IS ESTIMATED SO WE WENT OUT FOR THE SEALED PROPOSALS. WE ANTICIPATE MAYBE TWO OR AT LEAST ONE. SO THEY DO HAVE ON THE PROJECT, 120 CALENDAR DAYS TO GET THE WORK DONE. 54 FINAL COMPLETION AND THE SUBSTANTIAL FINAL. ONE OF THE THINGS WE DO HAVE, ONCE THE SEDIMENT IS REMOVED IT WILL BE ON THE EASEMENT AT THE RAW WATER PUMP STATION. THE CENTRIFUGE, WHEN IT'S DRIED THEY WILL TRANSPORT IT FOR THE FRONT PROPERTY THAT WE HAVE SO THAT'S ALL INCLUDED IN THIS TOTAL COST ALONG WITH CONTINGENCY IN CASE WE CROSS-LINKS FOR THINGS WE DID NOT EXPECT. WE'VE LOOKED AT A NUMBER OF DIFFERENT OPTIONS. THEY DO THIS A LOT OF TIMES IN THE AREA. BASICALLY KEEPING THIS IN THE LAKEFRONT AND MOVING IT TO ANOTHER SPOT. THEY COULD TRY DOING THAT THROUGHOUT THE PROCESS. SO WE TRY TO FIGURE OUT A WAY TO GET THIS. WE WILL START DOING SURVEYS EVERY 5-10 YEARS TO FIND OUT WHAT'S HAPPENING OVER TIME SO FROM A FINANCIAL STANDPOINT, IF THIS QUESTION ON THE FINANCE SIDE, IT IS CONTINGENT. WE ANTICIPATED $4 MILLION WHICH WAS DIFFERENT FROM WHAT WE INITIALLY HAD PLUGGED IN. WE WERE HOPING TO DO THE SAME. THAT $4 MILLION WOULD HAVE BEEN MORE THAN ENOUGH SIDE CASTING SO I'M HAPPY TO ANSWER

YOUR QUESTIONS. >> MIKE. 22 QUICK QUESTIONS. I REMEMBER US STRETCHING US SOME TIME AGO. TO MY KNOWLEDGE I DON'T THINK SO. THIS IS THE DREDGING WE HAD BEEN TALKING

ABOUT? >> YES SIR.

>> YOU MENTIONED $4 MILLION . IF YOU'D LIKE TO COME UP AND GIVE US THE PROPOSAL. FOR MY AND DOLLARS WAS BUDGETED. THERE'S THE PLAN TO COVER THAT AND THE DIFFERENCE.

>> THAT WAS THE ORIGINAL PROPOSAL. WE BUDGETED LAST YEAR

[01:10:03]

YOU HAVE SOME OPTIONS, YOU COULD GO AHEAD AND PAY THIS OUT OF FUND BALANCE FOR THE UTILITY FUND THERE. I DID SOME CALCULATIONS. IT'S REALLY ABOUT A LITTLE OVER 39 DAYS IF YOU WANT TO PAY IT OUT IN CASH. INCLUDING THIS YOU HAVE 193

DAYS. 193 DAYS. >> THAT'S AFTER?

>> AFTER. THAT IS TOTAL FUND BALANCE. WE HAVE THE RESERVE OF 60 DAYS THAT WOULD BE KEY SO WITH THAT IT WOULD BE 172 DAYS.

BUT I ALSO HAVE THE OPTION OF ISSUING, I HAVE A PROPOSED TIMELINE AND I HAVE A PROPOSED PAYMENT SCHEDULE. THE INTEREST RATE WE USE FROM OUR FINANCIAL ADVISOR, THEY USE AN INTEREST RATE OF .5%. IT MIGHT BE A LITTLE HIGH FROM WHAT WE MIGHT GET. WITH THAT OUR DEBT SERVICE PAYMENT EVERY YEAR, WE WOULD HAVE LESS THAN $500,000. SO THAT'S SOMETHING EACH YEAR. SO IF YOU'D LIKE TO SEE THAT I COULD PASS THAT OUT BUT THOSE ARE THE TWO OPTIONS. WITH THE BALANCE AND WHAT WE ARE TRYING

TO DO. >> ARE WE ABLE TO DISCUSS THE

FUNDING OPTION. >> YOU COULD DISCUSS THE FUNDING OPTION IN RELATION OBVIOUSLY YOU CAN'T TAKE ANY ACTION ON THAT TIME. YOU COULD DISCUSS THIS AS IT'S RELEVANT. YOU HAVE TO HAVE THE FUNDING AVAILABLE, TO AUTHORIZE THE CONTRACT.

>> I GUESS MY SECOND QUESTION IS, DO YOU HAVE A RECOMMENDATION OR IS IT SIX ONE WAY AND HALF A DOZEN ANOTHER?

>> YOU DO HAVE QUITE A FUND BALANCE SO THERE'S SOME

DIRECTION. >> IT'S THE SAME THING. THAT'S HOW WE BUDGETED THIS WITH THE ISSUE OF THE BOND FOR IT. WE COULD PAY IT IN CASH. WE HAVE A LOT OF OTHER PROJECTS THAT ARE COMING, THIS ONE I'M SPECIFICALLY THINKING OF. WE HAVE SOME OTHER ITEMS WITH OPPORTUNITIES. THERE WILL BE OPPORTUNITIES WHERE WILL HAVE TO DO BOTH. PAYING FOR SOME OF THESE THINGS SO THE WAY YOU BUDGETED .

>> CLACK WAS FIRST CLARK WAS FIRST.

>> CHRIS KIND OF ANSWERED MY QUESTION BUT WHAT ABOUT BUDGET

1387. WAS IT ALL A CASH FUND? >> WE ARE STILL EARLY IN THAT. I THINK WE WILL HAVE TO BOND THE SIZE OF THE PIPELINE TO

RELOCATE. >> IT'S THE LOWEST WE'VE EVER

TAKEN? >> PROBABLY A GENERAL FUND. IT SEEMS LIKE ONE TIME A LONG TIME AGO LIKE 60 OR SO DAYS THAT WAS PROBABLY FOR A VERY SHORT PERIOD OF TIME.

>> IT'S AROUND 200 AND I'VE BEEN HERE OVER NINE YEARS.

THAT'S IN TOTAL. >> WHAT IS THIS EQUIVALENT TO THE DAYS? WHAT'S THE ACTUAL DOLLAR AMOUNT?

>> FOR A FUND BALANCE , 35 983. A DAY.

>> ONE VERSACE DAY? >> $135,983. THAT'S PER DAY.

[01:15:11]

>> I WANT TO REAFFIRM , WE ARE TALKING ABOUT UTILITY RATES.

>> AS CHRIS SAID , WE DO HAVE A LOT OF PROJECTS. WE WILL HAVE TO

BOND FOR SOME OF THESE SO. >> THE ONLY THING I WANTED TO SAY WITHOUT DOING THE MATH, IT'S A BOATLOAD OF MONEY. THAT UTILITY FUND. MILLIONS AND MILLIONS OF DOLLARS. IF YOU'RE BLESSED ENOUGH TO HAVE THAT KIND OF PRESERVE AT 2 MILLION+, IT'S THERE TO BE UTILIZED IN SITUATIONS LIKE THIS. WE'VE GOT MONEY IN THE BANK FOR. WITHOUT DOING THE MATH IT'S A BOATLOAD OF MONEY. IT'S IN THAT UTILITY FUND. MILLIONS OF DOLLARS AND TO ME THE ONLY REASON IF YOU'RE BLESSED ENOUGH TO HAVE THAT KIND OF PRESERVE AT 200+ DAYS IS THERE TO BE UTILIZED IN THE SITUATIONS LIKE THIS SO THAT WE AREN'T PLAYING FOR THIS PERCENTAGE FOR SOMETHING WE'VE GOT MONEY IN THE BANK FOR SO I MEAN, I GET THAT THERE ARE DIFFERENT SCHOOLS OF THOUGHT ON THAT THAT MY TWO CENTS IS WE USE MONEY OUT OF THE FUND BALANCE ON

THE UTILITY FUND. >> FROM OUR BONDING CAPACITY, KNOWING THIS PROJECT WAS COMING UP, HOW LOW CAN WE ARGUABLY TAKE THE FUND BALANCE BEFORE IT WOULD NEGATIVELY IMPACT THE RATE ON THIS LARGE FUND LIKE THE REALIGNMENT ALONG 1387?

>> I WILL ADMIT I DON'T AGREE ABOUT THE BOND RATING ON THE REVENUE BONDS. THIS IS A CO. I THINK YOU WOULD HAVE TO GO FAIRLY LOW. IF YOU WIN BELOW 80 BUT YOU HAVE TO REMEMBER. I'M GIVING YOU BALANCES FOR THE EFFECT. THAT'S THE ONE I'M GENERALLY WORRIED ABOUT, THE LOWER RATINGS THEMSELVES. YOU'LL BE PAYING FROM THE UTILITY FUND INTO THE GENERAL FUND BECAUSE YOU COULD DO A CO AND THEN THAT FUND WOULD BE REIMBURSED. SO IT HAS NO IMPACT ON THESE RATINGS. IT IS REDUCING THE FUND BALANCE.

>> WHAT IF WE DROP THE UTILITY FUND DOWN OVER 120 DAYS.

>> SO I WOULDN'T WANT TO GO BELOW 160 MYSELF. I'M FINE AT 180 BUT I KNOW I WOULD BE EXTREMELY CONSERVATIVE WITH SAVING MONEY. I TREAT IT LIKE IT'S MY OWN SO THAT'S ME. I DO THINK YOU COULD DO THIS HERE BUT AGAIN WE WILL BE BACK ASKING TO DO SOMETHING LATER AS WE DEALT WITH THIS ONE.

>> I FULLY ANTICIPATE ON LARGER PROJECTS THAT ARE COMING OUT OF THE PIPE THAT WE WON'T HAVE THE OPTION TO DO IT OUT OF THE FUND BALANCE IT IF WE COULD DO THIS ONE OUT OF FUND BALANCE AND IT WON'T NEGATIVELY IMPACT THE INTEREST RATE WE WILL PAY ON THE FUTURE BONDS, THEN I AM WITH ALAN AND WE SHOULD USE CASH IN HAND FIRST KNOWING THAT WE ARE GOING TO HAVE TO FINANCE THE LARGER PROJECTS DOWN THE WAY I JUST WANT TO MAKE THE DECISION TONIGHT THAT THEN CAUSES THIS TO BE AT 5 1/2% INTEREST ON $15 MILLION AND NOW WE'VE COST TAXPAYERS MORE BY TRYING TO USE CASH FIRST.

[2025-027]

[01:20:10]

>> RAY: IT IS 7:27 WE ARE BACK IN REGULAR SESSION. CONSIDERING THE ACT UPON APPROVING GLC ROOFING SYSTEMS TO BUILD A 3600 FT.÷ EXCESS REBUILDING LOCATED BEHIND THE FIRE STATION WITH THE COST OF $330,133.98 WITH THE ADDITIONAL $25,000 OF CONTINGENCY FOR A TOTAL COST OF $355,000, 133 WITH THE COST OF $330,133.98 WITH THE ADDITIONAL $25,000 OF CONTINGENCY FOR A TOTAL COST OF $355,000, $133.98.

>> WE COULD HAVE ROUNDED THE 98. GOOD EVENING COUNSEL. MAYOR.

THANK YOU FOR HAVING ME HERE ONCE AGAIN. WE GO BACK TO OUR COUNSEL. WE DISCUSSED THE FUTURE NEEDS OF THE FIRE DEPARTMENT.

PROTECTING OUR INVESTMENT. WE ARE NEARING A POINT OF NO RETURN FOR NOT HAVING ENOUGH FLOORSPACE FOR WHAT WE CURRENTLY EMPLOY.

DURING THE BUDGET TALKS WE DECIDED WE WOULD SET ASIDE THE FUNDS WERE YOU DECIDED WE WOULD SET ASIDE THE FUNDS TO ALLOW US TO BUILD A BUILDING BEHIND FIRE STATION NUMBER TWO IN CONJUNCTION WITH THAT, WE BOUGHT ABOUT A QUARTER OF AN ACRE THAT WOULD ALLOW US TO MOVE THE BACK FENCE AND ENABLE US TO MEET THE SETBACK REQUIREMENTS WE NEED FOR THE BUILDING. THE BUILDING ITSELF WHERE PROPOSING IS A 60 X 60 BUILDING AND IT WILL HAVE THREE BAYS THAT ARE ACCESSIBLE. AND IT'S ALL SAID AND DONE WE WILL HAVE A RESERVE LADDER TRUCK, RESERVE ENGINE, IT WILL BE OUT OF THE WEATHER AND PROTECTED, READY TO GO IN SERVICE ANY TIME THE FRONTLINE FLEET HAS AN ISSUE. THE BUILDING ITSELF, WE WILL DO OUR BEST TO MAKE IT NOT APPEALING. THE BUILDING WILL INCLUDE A 42 INCH BRICK WAINSCOTING OUTSIDE OF IT AND WE WILL TRY TO MATCH THE COLORS AS CLOSE AS POSSIBLE TO THE CURRENT BUILDING ITSELF. THE BUILDING SHOULD NOT BE VIEWABLE FROM THE ROADWAY. THE FIRE STATION ITSELF WILL OBSTRUCT THE MAIN VIEW AND WILL HAVE A STANDING SINGLE ROOF ON TOP.

WHEN WE STARTED GETTING OUR BID IN ORIGINALLY, WE HAD TO GO BACK TO THE VENDORS THAT WERE BIDDING BECAUSE THE QUOTES WERE TOO HIGH. ORIGINALLY WE WERE GETTING CLOSE TO 400,000 . THE CURRENT BUDGET WE ALLOTTED WAS 300,000. AFTER SHARPENING SOME PENCILS AND CUTTING OUT SOME THINGS AND MASSAGING IT, THE BID DIAMETER RECOMMENDING TONIGHT IS THE GLC ROOFING SYSTEMS. IT IS HIGHER THAN $300,000 THAT WE ALLOTTED ORIGINALLY IN OUR BUDGET

PROPOSALS DURING THE SUMMER. >> DID YOU HAVE A BEARD BACK THEN? I DON'T EVEN REMEMBER. HAS IT

BEEN THAT LONG? >> IT WAS SHORTER.

>> MY HAIR WAS A LOT SHORTER TOO. BUT NO, I JUST REALLY LIKE WHEN WE SEE A LOT OF THIS STUFF THAT YOU GUYS BRING SPECIFIC TO THIS ITEM. YOU KNOW, THE FACT WE ARE PREPARING AND TALKING THROUGH THESE THINGS, WAY IN ADVANCE, SO THAT YOU KNOW WE

[01:25:01]

[2025-028]

>> WE HAVE 2 ACRES SET-ASIDE ON SHADY GROVE ROAD NEXT MCCOY WAITING FOR ITS NEW BUILDING TO BE ASSEMBLED. DURING THE SUMMER, COUNSEL WAS VERY CONCENTRATED AND DIRECT ABOUT TRYING TO BRING BACK AS DETAILED OF A NUMBER AS POSSIBLE SO THAT WE COULD MAKE SURE OUR GMP WAS ACCURATE AND THAT WE DIDN'T HAVE ANY MISTAKES ALONG THE WAY. WITH THAT THEME IN MIND MONEY WAS SET ASIDE IN THE BUDGET PROCESS FOR US TO GO OUT AND START TO GERMINATE THE PROCESS TO HIRE THE ARCHITECT. STARTING IN OCTOBER, WE STARTED A RFQ PROCESS WITH OUR PURCHASING DEPARTMENT, ADVERTISED IN ACCORDANCE WITH THE LOCAL LAWS.

WE HAD 11 SUBMITTALS, WHEEDLED THAT DOWN TO FIVE AND THREE. ONE WAS FOR FDR. ALL THREE WERE COMPETITIVE IN THE WAY THAT THEY PRESENTED THEIR PLANS TO US AT THE END FOR MANY REASONS. WE WERE PULLED TOWARD WELKER AND WITH FEEDBACK FROM THE CITY'S STAFF ON HOW THEY WORKED WITH WELKER AND THE CURRENT PROJECT WE ARE SITTING IN AN THE PROJECT ONGOING AT THE PUBLIC SAFETY BUILDING. THERE WAS A LOT OF COMFORT IN BEING ABLE TO CONTINUE WITH THAT RELATIONSHIP. SO, WE DECIDED TO START WORKING WITH HOEFER WELKER TO COME UP WITH AN ARCHITECTURAL AGREEMENT AND WHAT I GUESS WE'RE DOING TONIGHT IS ALLOWING OR TRYING TO AUTHORIZE THE CITY MANAGER'S FILE EYES OF THE PROCESS. THE PROPOSAL THEY PUT BEFORE US IS TO TAKE US TO 50% CONSTRUCTION DOCUMENTS. WE BELIEVE THAT BASED ON THIS PROPOSAL THAT BY MAY, WE WILL HAVE ENOUGH IN OUR DEVELOPMENT DESIGN DOCUMENTS TO BE ABLE TO BRING TO YOU A GOOD NUMBER WHILE WORKING WITH THE CMA ARE. IF YOU APPROVE THIS TONIGHT WE WILL GET HARD TO WORK AT THE PROGRAMMING OF THE BUILDING THAT RIGHT NOW IT IS AN IDEA. WE HAVE THIS GENERAL IDEA OF THE SQUARE FOOTAGE WE ARE LOOKING AT. I THINK THAT NUMBER WILL COME DOWN BECAUSE WE HAVE DONE A VERY-VERY GOOD 30,000 FOOT VIEW OF WHAT WE THINK THE BUILDING MIGHT NEED TO OCCUPY. THAT GENERATED THE SQUARE FOOTAGE NUMBER WHICH ALLOW THEM TO START WORKING ON THEIR FEES FOR THE SERVICE. IN MAY, WE SHOULD BE ABLE WORKING SIDE-BY-SIDE WITH AN ARCHITECT TO DELIVER YOU A GMP NUMBER THAT I BELIEVE WILL BE ACCURATE SO THAT YOU, AS A COUNSEL, COULD DECIDE HOW WE WOULD WANT TO FUND THE PROJECT MOVING INTO THE FUTURE. THE CURRENT FEE FOR US GETTING TO 50% DOCUMENTS IS $809,400. ONCE WE HAVE DECIDED A FUNDING MECHANISM, WE HAVE THE ADDITIONAL COST THAT COMES WITH GETTING US TO 100% DOCUMENTS.

[01:30:01]

READY TO ANSWER THEM. >> WE HAVE JEFF HALL FROM HOEFER WELKER WHO COULD BACK ME UP IF NEEDED.

>> I WILL GIVE THIS TO CLARK HERE.

>> I WOULD AGREE, CLARK DID HAVE THIS ON FIRST.

>> IT'S NOT A RACE . >> SO MY QUESTION IS , WHEN WE WERE BUDGETING FOR THIS, I THOUGHT WE MEASURED AT $1

MILLION FOR ENGINEERING. >> YES .

>> SO IT'S GOING TO COME IN OVER THAT BECAUSE IT'S AT 50%.

>> IT'S NOT 50% LIKE IT WOULD BE ANOTHER . IT'S GOING TO COME IN AT 1.3. SO IT WOULD BE A TOTAL 300,000.

>> HE COULD STEP UP HERE AS SOON AS I COULD STEP INTO IT BUT THE THINGS THAT I COULD SEE HER IN A. THEY AREN'T BIG TICKET ITEMS. I DON'T KNOW WHAT GOES INTO THE SWARM WATER STUFF. THEY PROBABLY WON'T SPEND ALL $30,000 BUT THOSE ARE THE THINGS THEY PROGRAMMED IN AND WE NEED TO BE AWARE OF THIS UPFRONT.

>> I SAW THE TREE SURVEY AND RE-WE REQUIRE THE TREE SURVEY.

SO YOU WILL HAVE TO DO THAT. >> MY QUESTION FOR STAFF QUICKLY IS THERE ANOTHER PROJECT? WE AS A COUNSEL, I'VE SPOKEN ON THIS MYSELF, WHERE WE WOULD HAVE THE ABILITY TO OFFER PEOPLE THE ABILITY THAT WE HAVE STUDIED THIS MORE IN DEPTH AS FAR AS BONDING MECHANISMS AND COST STRUCTURES. NOT BY SMALL AMOUNTS BUT WHAT THE PUBLIC PERCEIVES. IT'S NOT DUE TO THE STAFF'S FAULT. IS THIS THE FIRST MORE MAJOR PROJECT WE'VE GONE TO

THIS SORT OF STUDY? >> AS FAR AS I KNOW. GETTING 50% DESIGN DOCUMENTS. POTENTIAL CMA ARE FEELS COMFORTABLE THAT WE WOULD BE ABLE TO NAIL THAT POND AMOUNT A LOT CLOSER THAN WE DID.

>> I WOULD LIKE TO TURN THAT TO BILL. FROM WATCHING YOU BUILD FIRE STATION ONE, I WATCHED YOU MAKE SOME HARD CHOICES ON SOME

OF THE LINE ITEMS. >> ENCOURAGING SOME EXTRA COSTS.

I APPRECIATE THAT. I KNOW THAT WE HAD OTHER STRUCTURES WHERE IT WASN'T, I WOULD SAY HER DECISIONS WERE EASY BUT THEY WERE COST THAT DIDN'T ALLOW THINGS TO BE FALLING IN LINE. I WANTED TO THANK YOU FOR THAT. I WOULD ALSO SAY AMEN AGAIN TO WHAT WE ARE DOING RIGHT HERE. IF THE COST WERE TO GO AWRY, I WOULD KNOW WHAT ELSE WE COULD DO TO DO ANY BETTER SO THANKS TO THE STAFF, YOURSELF, EVERYONE. I'M VERY EXCITED TO SEE HOW THIS WORKS OUT. SO THANKS AGAIN.

>> TO FOLLOW THIS UP, I'VE SPOKEN WITH JEFF AND THE DIFFERENCE FROM STATION ONE IS THAT IT'S A VERY ICONIC DESIGN.

A LOCATION, A HIGHLY VISIBLE LOCATION SO WE PUT A LOT OF EFFORT INTO IT TO MAKE THIS A NICE VIEW AS PEOPLE ENTER THE CITY. THIS LOCATION WILL BE MORE HIDDEN. NOT SAYING THAT WE WILL MAKE IT NOT PRETTY BUT WE WILL PROBABLY HAVE OPTIONS TO BUILD IN AND COMBINE ICONIC DESIGN WITH OTHER CONSTRUCTION TYPES THAT AREN'T QUITE AS ICONIC WITH MAY BE, WHAT WOULD BE LESS LABOR-INTENSIVE BUT WE WILL LOOK AT ALL THOSE TYPES OF THINGS TO

SAVE DOLLARS. >> IS IT NORMAL OR REQUIRED FOR US TO DO CONSTRUCTION DOCUMENTS AND ENGINEERING? WE TALK ABOUT

[01:35:01]

>> IT'S A UNIQUE WAY WE ARE DOING THIS. WE WANTED TO BE MORE CONFIDENT IN THE DESIGN AND WHEN YOU ARE MORE CONFIDENT IN THE DESIGN, THIS PARLAYS INTO A BETTER ESTIMATION ON THE BOND AMOUNT OR THE CONSTRUCTION AMOUNT SO USUALLY, YOU GO INTO THIS WITH AN ESTIMATE AND THEN YOU BOND THE ESTIMATE SO IT'S HOPEFULLY PRETTY CLOSE. A LOT OF THE TIME WE MISS THAT MARK ON CITY HALL. THE FURTHER YOU GET IN REDEFINING THAT DESIGN, THE MORE CONFIDENCE YOU COULD HAVE FOR THE NATURAL GMP OR THE

GUARANTEED MAXIMUM PRICE. >> I'M HAVING TROUBLE UNDERSTANDING WHAT THE TOTAL ASK AMOUNT HERE IS BECAUSE IT'S NOT TOTALED SO WHAT IS THE TOTAL AMOUNT?

>> YOU'D BE AUTHORIZING $889,000 TO TAKE US TO 50% DOCUMENTS TO ALLOW YOU IS A COUNSEL THE MOST INFORMATION THAT WE COULD GATHER IN THIS BUILDING BECAUSE WHAT WE WILL DO IS IF WE INITIATE THIS CONTRACT WITH JEFF AND HOEFER WELKER, JAMES WOULD BE THE LEAD ARCHITECT ON THE DESIGN AND WE IMMEDIATELY START DOING IS IT CALLED, CHARADES? WE WILL DO THIS PROGRAMMING THING THAT WE COME TOGETHER WITH AND START DESIGNING THE BUILDING WITH OUR STAFF. WHAT WE NEED AND HOW WE NEED IT. I WILL BE INVOLVED IN THAT. IT'S A LITTLE TOO MUCH ARE WE NEED THIS AND THEN THEY GO INTO WHAT'S CALLED SCHEMATICALLY DESIGN AND TAKE OUR VISION OF THE BUILDING AND HOW THIS LAYS OUT AND THEY WILL START BUILDING WALLS, LOOKING AT HOW THESE WALLS LINE UP AND THEN THEY WILL ACTUALLY GET INTO THE DEVELOPMENT OF THE DESIGN PROCESS WHERE, OKAY, NOW WE WILL HAVE TO RUN THE PIPES THROUGH WALLS, ELECTRICITY. WE WILL BE WORKING SIDE-BY-SIDE WITH CMA ARE WHO WILL BUILD THE BUILDING.

THOSE TWO TOGETHER COULD SAY, RIGHT NOW, WHAT WE KNOW, WITH ALL OF THE ENGINEERING AND REQUIREMENTS, WE ARE CONFIDENT TO SAY THAT WE COULD DO THIS FOR $800 PER SQUARE FOOT. THIS IS THE GMP THAT WE WILL GIVE TO YOU WHEREAS, IN THE PAST ESPECIALLY BEFORE THE PANDEMIC WE WOULD SAY WILL THE INDUSTRY STANDARD IS $500 A SQUARE FOOT FOR A BUILDING LIKE THIS SO LET'S SHOOT IT OUT THERE AND WHEN WE GET INTO THE CONSTRUCTION PROCESS WE START HAVING TO DO ENGINEERING CHANGE IN THE BUILDING TO MATCH THE BUDGET SO THE WHOLE GOAL IS TO PROVIDE YOU WITH A BUDGET THAT WE ARE AS CONFIDENT WE COULD BE BEFORE

GOING OUT TO BID. >> IT SAYS COMPENSATION TO $1.1 MILLION. THE NUMBERS ARE ALL OVER THE PLACE.

>> WHAT'S BEING INCLUDED INTO TODAY'S BID. ANYTHING THAT'S IN BLUE WOULD BE A FUTURE COST THAT WOULD BE ADDED AFTER YOU DECIDE WHAT THE FUNDING MECHANISM IS AND WE ARE ACTUALLY SAYING WE ARE BUILDING THE BUILDING TO GO.

>> LINE 2, WE ARE INCLUDING THE 693,000 FOR THIS PART OF IT.

>> THAT'S CORRECT. >> 26 FROM LINE 1 OF THE THIRD LINE. THE 55 AND THE 16. I'D HAVE TO GET A CALCULATOR TO ADD

THIS ALL UP. >> THE TOTAL FOR THE SERVICES AND THE SITE ASSESSMENT PROGRAM FOR THE VALIDATION DESIGN. IT'S ALL INCLUDED IN TODAY'S PROPOSAL. AND SO, IF YOU'LL NOTICE ON THE BASIC SERVICES, THEY ARE BASING THIS ON THEIR CURRENT COST OFF OF A $12 MILLION GMP PROTECTION PROJECTION. THAT MORE THAN LIKELY WILL CHANGE BUT THAT'S WHERE WE ARE SAYING THIS IS WHAT WE FEEL LIKE TODAY WITH WHAT WE

KNOW. >> AND WE CAN'T KNOW WHAT THE SECOND HALF OF THE COST IS UNTIL WE GET THE BILL.

>> SO TAKING IT FROM THE 50% CONSTRUCTION DOCUMENT, IT'S NOT SOMETHING WE COULD TURN OVER TO THE CMA R . THERE STILL RELATES TO BE DONE ON LINING THESE THINGS UP AND GETTING THE MECHANICAL ENGINEERING PUT INTO IT AND FINALIZING THESE

DOCUMENTS. >> SO THAT 50%. IT'S MORE THE CONSTRUCTION DETAILING AND BUDGET. SO UP UNTIL THAT, THAT HAS THE MAJORITY OF PERMISSION THERE FOR THE CMAR TO GIVE US A GOOD PRICE ON THE GMP. SO WE ARE CONFIDENT ON THE 50% CDS.

[01:40:05]

>> SO, JEFF HALL IS A MIDLOTHIAN RESIDENT.

>> SO, I UNDERSTAND THE CONCEPT AND WHAT WE ARE DOING AND WHY WE ARE DOING THIS. WHAT I'M INTERESTED IN, FRANKLY, FIRE STATION NUMBER FOUR IS IMMINENT . IS NOT A QUESTION, I DON'T THINK, OF ANYBODY'S STAFF, COUNSEL, OR OTHERWISE WHERE WE WILL HAVE -- THAT THING IS GOING TO HAVE TO BE BUILT AT SOME POINT OR ANOTHER. SOONER OR LATER. IT'S NOT LIKE WE'RE GOING TO JUST STOP GROWING AND NOT NEEDED ANYMORE. AND SO, I'M REALLY INTERESTED IN GOING AHEAD AND APPROVING IT TO 100% BECAUSE WE ARE GOING TO NEED THIS ANYWAY. WHY NOT GO AHEAD AND TAKE IT ALL THE WAY THROUGH? WE BUDGETED $1 MILLION. $1.3 MILLION. WE BUDGETED $1 MILLION.

>> RIGHT SO TODAY WOULD BE 89. I WAS ROUNDING DOWN A LITTLE BIT.

THE ADDITIONAL SERVICE IS ABOUT $500,000 SO ACTUALLY WE ARE $1

MILLION 400 TO. $1,000,402. >> FOR THE DRAINAGE.

>> SO THAT NUMBER FLUCTUATES A LITTLE BIT.

>> SO I AM ALL FOR THIS. I THINK WE ARE DOING THE RIGHT THING BUT WE JUST NEED TO PUT OUR FOOT ON THE GAS A LITTLE BIT MORE TO TAKE THIS TO A HIGHER PERCENT SO THAT IT'S READY FOR THE BID, THE BONDING OR WHATEVER MECHANISM WE GO TO TO PAY FOR

THIS. >> ROSS NEXT AND THAT I WILL GO

TO MIKE. >> YES, FOR ME I'M TRYING TO WRAP MY BRAIN AROUND THE FACT THAT IT COST US $1.4 MILLION TO FIGURE OUT HOW TO SPEND $12 MILLION. IT SEEMS LIKE A DISPROPORTIONATELY HIGH DESIGN SERVICE OF THE PROJECTS I'VE BEEN NEAR OR AROUND OR INVOLVED IN. ESPECIALLY, YOU, MY INITIAL CONVERSATION IN THE BUDGET PROCESS. IN THE GREAT STATE OF TEXAS, MOVING BY LEAPS AND BOUNDS, MANY COMMUNITIES AROUND THE STATE MAYBE NOT THE SAME GROWTH TRAJECTORY BUT IT'S SIMILAR TO OURS. THEY ARE PROBABLY BUILDING FIRE STATIONS I DON'T SEE ANYTHING UNIQUE ABOUT THESE SO I THINK WE'VE CHOSEN THE SPORTS FACILITY. IT WOULD REALLY WARRANT AN UNIQUE SITE-SPECIFIC DESIGN. WHY COULD WE NOT GO AND FIND A SET OF PLANS. WHY DO WE HAVE TO DESIGN FROM THE GROUND UP? THEY ALL LOOK DIFFERENT AND THEY ALL SERVE THE EXACT SAME FUNCTION.

THE EXACT SAME COMMUNITIES. WE HAVE THE THREE SETS OF THE FIRE STATION PLANS. WE HAVE FOUR SETS A FIRE STATION PLANS. IT DOESN'T SEEM LIKE THERE OUGHT TO BE A WAY TO DO THIS WITHOUT

REINVENTING THE WHEEL. >> TO YOUR , LET ME TRY TO ANSWER THE FIRST ONE. WHEN THE ARCHITECT DRAWS THE STUFF UP, WE OWN IT. I WOULD HAVE TO ASK THAT THE CITY COULD I USE THOSE AND IT WOULD STILL HAVE TO BE THAT SAME ARCHITECT WHO WOULD HAVE TO COME OVER HERE AND SAY HE AUTHORIZE THE ENGINEERING AND GOES, SO I DON'T KNOW WHAT THE SAVINGS ARE OR IF THEY'VE GOT A GREAT UNION AND THEY JUST SAY I'M NOT DOING THAT. SO I DON'T THINK IT'S QUITE AS EASY AS GOING OUT ON GOOGLE AND SAYING HEY I WANT TO BUILD A 3000 SQUARE-FOOT HOUSE. IT'S A LITTLE MORE INTENSIVE THAN THAT. WE CAN OBVIOUSLY MAKE THESE BUILDINGS, A BIG GARAGE. WE CAN MAKE CITY HALL BETTER THAN IT IS TODAY BUT WE ALSO TAKE PRIDE IN THE FACT THAT WE ARE BUILDING BUILDINGS OVER THE LAST 50+ YEARS. SOMETHING OUR COMMUNITY LOOKS AT NOT ONLY AS A PLACE TO COME BUT PLACE TO BE.

[01:45:18]

>> IT STILL YOUR PROPERTY AS PART OF THE PROJECT. THERE ARE WAYS TO LOOK AT THAT. IT'S KIND OF LIKE A C IN SCHOOLS. YOU SEE THIS A LOT OF TIME IN OUR COUNTRY SCHOOLS. IT'S LIKE

THREE SIDES BASICALLY. >> SO THAT IS SOMETHING THAT WE WOULD TAKE PART IN. THE DESIGN TEAM. WHEN YOU LOOK AT THE NUMBER AT ONE POINT. SO A LOT OF THE TIME FOR THE PUBLIC SAFETY.

MIDLOTHIAN PAID FOR THIS. SO THERE'S NUMBERS WITHIN THE NUMBER THAT ARE LIKE NOT A TRUE FEE. ON NORMAL FEES. WHICH IS RIGHT NOW WE ONLY HAVE 13 FIRE STATIONS GOING.

>> THAT INCLUDES THE CONSTRUCTION MANAGEMENT.

>> YES. >> LATER ON . THAT WOULD HANDLE THIS WITH CONSTRUCTION. WITH THE CA SIDE FROM OUR SIDE. THAT

INCLUDES THE CONSTRUCTION. >> CORRECT, YES.

>> THANK YOU. >> A COUPLE OF COMMENTS.

>> THIS WRAPS AROUND THE SCOPE OF -- NOT THAT THERE'S ANYTHING WRONG WITH THIS. THERE ARE WAYS TO APPROACH THIS FROM THE COST PRODUCTIVE STANDPOINT. I WANTED TO LOOK AT THAT. LOOKING UP WITH COMING UP WITH THE CONCEPT. I KNOW THEY WILL BE PROBABLY ANSWERS WITH THE CONCEPT PLAN ESPECIALLY WITH THE STYLE OR DESIGN WHICH COULD BE BUILT, REPLICATED AROUND THE CITY CLOSER, THERE ARE DIFFERENT POPULATION BASES. I WOULD LIKE WAYS TO SAVE MONEY FOR THAT. ANOTHER THING I WOULD MENTION, I UNDERSTAND WHAT'S BEEN MENTIONED ABOUT LET'S MOVE FORWARD AND GO AHEAD AND FUND THIS 100% OF ITS PLAN ON DECIDING THIS ALL OUT BUT I'M CAREFUL TO SPEND THE PUBLIC'S MONEY WHICH IS ALL WE ARE REPRESENTING. ONLY WHEN THEY APPROVE IT. WE COULD SAY THAT WE HAVE TO DO THIS. THIS HAS BEEN DISCUSSED WITH PREVIOUS COUNCILS I'VE BEEN ON. HEY ARE THESE TYPE OF EMERGENCY PLAN SITUATIONS? THERE ARE COUNCILS OUT THERE AND CITIES THAT DO APPROVE THESE. I'M ONE OF THOSE THAT 100% OF ALL THE MONEY, WE WANT TO OPERATE. THEREFORE I WANTED TO TRY TO GET TO A CLOSER NOT PERFECT, I WANT TO STRESS THIS, THESE AREN'T PERFECT NUMBERS. BUT A CLOSER NUMBER THAN WHAT WE'VE HAD IN THE PAST. SO WE AREN'T MILLIONS OF DOLLARS OUT OF WHACK. BUT THAT WE ARE CLOSER BUT NOT APPROVING ANY MONEY AND SPENDING EXCESSIVE DOLLARS SAYING THAT THIS WILL HAPPEN WHICH, WE WILL WON'T KNOW IF IT WILL HAPPEN NEXT YEAR. OR IF THE PUBLIC VOTES THAT IT WON'T FOR EIGHT YEARS THEN IT'S NOT. MY VIEW IS THAT IT WON'T. I'M FROM THE STANDPOINT OF LET'S GET AS CLOSE AS WE CAN TO THE LEAST AMOUNT OF INVESTMENT AND THAT THE PUBLIC TRY FOR THE FUNDING

[01:50:01]

MOVE FORWARD. >> I WILL TELL YOU THAT OR SUGGEST TO YOU, A BUILDING THAT IS WE HAVE DONE 30,000 FEET LEVEL LOOK AT. THIS WILL CHANGE. FOR INSTANCE, THE BUILDING RIGHT NOW IS SITTING AT ABOUT 40,000 FT.÷. 8000 FT.÷ OF THAT IS ACE SPACE. IT'S VERY IMPORTANT LONG TERM. WE DON'T NEED 8000 FT.÷ OF BASE SPACE. I COULD SHAVE 2000 FT.÷ OFF THE BUILDING BY CUTTING OFF ONE OF THE 80 X 100 DAYS. I'M SAYING I WANT THESE TO BE LONG BECAUSE LONG-TERM I THINK IT WOULD BE WISE FOR US TO HAVE SOME KIND OF A FLEET MANAGER INSIDE OF THE DEPARTMENT TAKING CARE OF OUR ROLLING STOCK THAT WE COULD TAKE IT TO A STATION, PARK IT, DO SOME DIAGNOSTIC WORK ON IT, MAYBE CHANGE OIL ON IT AND THEY'VE GOT SOMEWHERE TO DO THAT. RIGHT NOW THEY DON'T HAVE ANYPLACE TO DO THAT SO I HAVE TO THINK OF THAT LONG TERM AND I ALSO SUGGEST IT TO JEFF AND JAMES, SITTING AROUND ON THE HIGHWAY, THE STATION WE HAVE ON THE OTHER SIDE OF THE CITY HAS A LADDER TRUCK AND AN ENGINE IN IT AND I DON'T NEED THAT RIGHT NOW AT STATION FOUR. 10 YEARS FROM NOW? WE MIGHT NEED THE ENGINE, THE LADDER TRUCK, AND THE AMBULANCE SITTING THERE TO HAVE THE COMPLEMENT OR STATIONS ON BOTH SIDES OF THE CITY RIGHT ON THE HIGHWAY WHICH COULD GO EAST AND WEST AND NORTH AND SOUTH. THAT MEANS RIGHT NOW I NEED TO BUILD INTO IT. IT'S CHEAPER DOING IT NOW THAT BUILDING OTHER OFFICE SPACE, ANOTHER SLEEPING AREA, OR ANOTHER OFFICE, YOU KNOW. SO THOSE ARE THE THINGS I'M CONSIDERING. WE MAY GET INTO THIS AND SAY WE CAN'T DO THAT NOW AND WE WILL SHAVE DOWN AND MAKE THIS EXPANDABLE IN THE FUTURE BUT WE DON'T KNOW HOW BIG THE BUILDING WILL BE. WE WILL IN MAY. THEN I WILL HAVE A GOOD NUMBER FOR YOU IF THIS GETS APPROVED.

>> I'M PLEASED TO BE TALKING IN THAT MANNER BECAUSE THAT'S ANOTHER THING FROM HER PREVIOUS CONVERSATION WITHIN OUR BUDGETS.

WE TALKED ABOUT HOW SPECIALIZED THE EMERGENCY SERVICES INDUSTRY IS. ALL THAT CONVERSATION TO SAVE THE CITIZENS TAX DOLLARS.

EVEN WITH THE FUTURE THOUGHT PROCESS BEHIND THE ADMINISTRATION, IT'S EXCITING.

>> THERE'S A SAVINGS AND MAINTENANCE FOR SURE. THE OTHER PART OF THAT IS I KEEP MY ROLLING STOCK AVAILABLE FOR THE CITIZENS TO BE SERVED BETTER BECAUSE WHEN THEY SEND THESE THINGS OFF WE LOSE THEM FOR WEEKS AT A TIME SO IT'S HARD TO KEEP UP AND KEEP THEM MOVING. IT'S A CHALLENGE.

GOOD FOR? >> 60 DAYS.

>> THAT IS KIND OF WHERE I STRUGGLE. WHEN WE GET IT IF WE GO OUT FOR BOND TO THE PUBLIC THAT IS NOT GOING TO HAPPEN IN

60 DAYS. >> IT WOULD BE AS EARLY AS

NOVEMBER. >> WE WILL BE FACING SOME DIFFICULT DECISIONS IN THE FUTURE. I AM NOT CREDIBLE GOING TO THE PUBLIC UNLESS WE HAVE A FIRM NUMBER. IT IS EXPENSIVE, BUT IF THIS IS THE COST WE HAVE TO GET THE BALL ROLLING SOME POINT SOON. LET'S TAKE A COUPLE OF FINAL COMMENTS.

>> I AGREE WITH WHAT MIKE IS SAYING AND SENTIMENT, BUT I ALSO WANT TO BRING UP FROM A PRACTICAL PERSPECTIVE WE ARE TALKING ABOUT SPENDING ALMOST $900,000 TO GET TO 15%. MY SUGGESTION IS WHY NOT GO THE WHOLE WAY AND GET IT TO 100% ? WE ARE ALREADY SPENDING A LOT OF MONEY ON SOMETHING WE HAVEN'T ASKED THE VOTERS IF THEY WANT. TO THE CENTER OF WE NEED TO GO TO THE VOTERS FOR EVERYTHING I AM IN AGREEMENT WITH THAT, BUT IN PRACTICE JUST A FEW MONTHS AGO WE ISSUED MILLIONS OF DOLLARS OF DEBT WITHOUT VOTER APPROVAL. WE ALREADY DO IT EVERY YEAR, SO THERE IS WHAT WE ARE DOING IN PRACTICE AND WHAT WE SAY . I DO NOT KNOW THAT THOSE THINGS ARE ALIGNING YEAR OVER

[01:55:01]

>> IT WOULD BE A GOOD PHILOSOPHICAL DISCUSSION TO HAVE AS SOON AS WE HAVE THAT NUMBER. WE CAN HAVE THE DEBATE ABOUT WHAT THE PLAN IS GOING FORWARD. TO YOU POINT THIS IS THE PROCESS TO GET US TO THAT NUMBER. ULTIMATELY THE 1.4 EVENTUALLY.

>> I JUST HAVE THREE QUESTIONS . I WILL FIRE THEM OFF FAST. WHAT ARE THE OTHER BIDS? BECAUSE THAT WASN'T SUPPLIED TO US. IT SAYS MULTIPLE PEOPLE BID ON THE ITEM, BUT WE WERE ONLY PRESENTED WITH

THIS ONE. >> WE HAD INTERVIEWS WITH THREES -- THREE ARCHITECTS, AND WE NARROWED IT DOWN TO ONE. ALL THREE DID NOT ACTUALLY PROVIDE A PROPOSAL NUMBER. WHEN WE GET TO THE ARCHITECT WE DO NOT NECESSARILY HAVE TO TAKE QUOTES FOR THAT. IF I AM SAYING THAT RIGHT.

>> THE LEGAL PROCESS YOU HAVE TO START AND NEGOTIATE SO THAT YOU

DO NOT BID ON PRICES. >> WE FELT IT WAS THE BEST VENDOR, SO WE STARTED TO WORK ON THE ACTUAL CONTRACTOR PROPOSAL.

>> UNDERSTOOD. THE SECOND QUESTION IS ON THE DESIGN ITEMS THAT WE KNOW WE DO NOT NEED WHY DON'T YOU TAKE THEM OUT? ON THE

EXTRA STUFF THAT WE SAID. >> WE CAN DEFINITELY TAKE THAT OUT. THAT IS JUST A PART OF THE PROPOSAL. IF YOU ARE GOING TO NEED SOME TYPE OF SIGNAL DESIGN. SO WE TYPICALLY HAVE THAT. IF WE WANT TO TAKE THAT OUT WE CAN. IF SOMETHING POPS UP IN THE FUTURE

WE CAN HAVE THAT DISCUSSION. >> IF WE LEFT IT IN OUR WERE NOT

GETTING BILLED FOR THE ITEM? >> YOU WOULD NOT BE BILLED FOR THAT EVEN IN THE PROPOSAL. THIS IS GIVING THE CITY MANAGER THE

ABILITY. >> LIKE STATION ONE WHEN WE BUILT THAT STATION I DID NOT ENVISION AT THE TIME NEEDING A SIGNAL LIGHT IN FRONT OF THE STATION. SOME OF THE THINGS THAT ARE ABOUT TO HAPPEN . WE WILL BE COMING BACK AT SOME POINT SAYING WE NEED A SIGNAL IN FRONT OF THAT STATION. THAT IS YEARS LATER, SO WE JUST HAVE TO DEAL WITH THAT WHEN THE TIME ARISES A, BUT I DO NOT FORESEE US NEEDING IT ANY TIME SOON TO GET

OUT OF THAT STATION. >> OKAY. THAT WAS MY QUESTION.

>> ANY OTHER QUESTIONS OR COMMENTS? OKAY. HEARING NONE. I

WILL ENTERTAIN A MOTION. >> I CAN MAKE A MOTION, BUT THERE IS STILL ONE THING I'M TRYING TO IRON OUT. IS IT REALLY GOING TO GIVE US TWO DIFFERENT NUMBERS? MAYBE I AM WRONG, BUT MY UNDERSTANDING IS YOU HAVE TO HAVE 100% ENGINEERED PLANS FOR CONTRACTORS TO GIVE YOU THE BEST NUMBERS.

>> WE DID THAT BEFORE. QUITE A FEW PROJECTS IT IS MORE ABOUT SPEED TO MARKET . TRYING TO MAKE SURE YOU CAN GET GOING AND STUFF LIKE THAT. SO WE DO THAT A LOT AS WELL. YOU WOULD PROBABLY GET

A LITTLE MORE DETAILED COST. >> QUESTIONS, COMMENTS , OR

EMOTIONS? >> I WILL COMMENT AND THEN I WILL HAVE A MOTION. I WILL NOT VOTE FOR SOMETHING 100% WITH THE PUBLIC'S MONEY AND MAKING THE DECISION FOR THEM. I THINK YOU ARE APPROACHING THE VERY BEST SOLUTION. IT IS WHAT WE HAVE ALREADY TALKED ABOUT IN PREVIOUS MEETINGS.

>> MAYOR, JUST SO EVERYBODY KNOWS WE HAVE BOUGHT THE LAND IN ORDER THE ENGINE FOR THE STATION. THE REASON IN DEFENSE

[02:00:08]

EARLY 26 EITHER WAY. >> IS THE 50% PROCESS NORMAL OR

IS IT USUALLY 100? >> WE WILL ISSUE FINAL DOCUMENTS. 50% IS NOT 50% OF THE DESIGN PROCESS. WE HAVE ALREADY GONE THROUGH 50% OF THE PROJECT. THE REST IS COMING IN.

[2025-029]

>> LET'S MOVE TO MIKE'S MOTION.

>> WE HAVE A MOTION TO APPROVE AS PRESENTED. WE HAVE A SECOND.

TO APPROVE AS PRESENTED PLEASE VOTE.

>> IT IS OUR COMMITMENT TO BRING THE BEST INFORMATION POSSIBLE SO THAT WE HAVE THE NUMBER FOR YOU BEFORE THE BUDGET SEASON STARTS.

>> OPENING ITEM. CONSIDER AND ACT UPON A RECOMMENDATION TO APPROVE THE PROMOTIONAL PROGRAM. WELCOME BACK.

>> THANK YOU. A NEW SET UP. I AM NOT EXACTLY SURE HOW TO USE IT.

WE HAVE A POWERPOINT . THERE IT IS . SOMEDAY I WILL BE ABLE TO PRESENT. NOT TODAY . WE ARE EXCITED TO BE HERE TONIGHT .

THIS IS SOMETHING THAT WE BROUGHT FORWARD AS A PART OF OUR WORK PLAN. WE ALSO DISCUSSED IT AS A PART OF THE BUDGET PROCESS IN DEVELOPING A PROMOTIONAL PROGRAM. BEFORE I BEGIN I WANT TO ACKNOWLEDGE THE WORK THAT WAS DONE BY THE BOARD. SPECIFICALLY THE COMMITTEE . WE SPENT TIME GOING THROUGH AND MULTIPLE ITERATIONS OF THIS PROGRAM WE ARE PRESENTING TODAY AND ALSO WE WERE ABLE TO IMMEDIATELY PUT HER TO WORK IN MAKING THIS A BETTER PROGRAM FOR OUR COMMUNITY. A LITTLE BIT OF BACKGROUND. THE LOCAL GOVERNMENT CODE THAT GOVERNS THE CORPORATIONS ALLOWS US TO USE OUR FUNDS IN THREE DIFFERENT WAYS. WE CAN USE MONEY FOR OPERATIONS TO RUN THE ORGANIZATION. WE CAN USE IT FOR PROMOTION, WHICH WE WILL TALK ABOUT TODAY. SO UNDER SECTION 504. 105 WE CAN USE PROCEEDS FOR PROMOTIONAL PURPOSES, SO AS OUR ORGANIZATION HAS GROWN AND OUR FINANCIAL ABILITY AND CAPACITY AS AN ORGANIZATION HAS GROWN IT ALLOWS US TO TAKE ON THIS TYPE OF A PROJECT. THE OTHER PIECE IS THE ROLE THAT COUNSEL PLAYS IN ALL OF THIS, SO CITY COUNCIL OVERSEES OUR ORGANIZATION, AND YOU HAVE THE ABILITY TO APPROVE ALL PROGRAMS AND EXPENDITURES.

THE FUNDS THAT ARE ASSOCIATED WITH THIS PROGRAM WERE INCLUDED AS A PART OF THE BUDGET, AND WE SAID WE WOULD BRING BACK THIS PROGRAM AFTER WE KIND OF WORKED THROUGH AS WE HAVE WITH THE

[02:05:06]

AS WE HAVE RESTAURANTS AND SHOPS. WE STILL NEED MORE PEOPLE, SO THE THOUGHT BEHIND THIS ONE IS THE ADVERTISING DOLLARS WILL BE USED TO PROMOTE CUSTOMERS OUTSIDE OF OUR COMMUNITY TO BRING THEM FROM NEIGHBORING COMMUNITIES TO CHECK OUT THE LOCAL OFFERINGS THAT WE HAVE THAT ARE HERE. THERE ARE THREE DIFFERENT COMPONENTS, SO YOU CAN BE ONE OF THESE THREE TYPES OF BUSINESSES. WE DID OPEN THIS UP TO NONPROFITS. THERE ARE SOME NONPROFITS THAT FUNCTION VERY MUCH AS A BUSINESS ENTERPRISE THAT GENERATE SALES TAX EVEN IN SOME CASES. WE WANTED TO MAKE SURE THEY COULD QUALIFY UNDER THIS . AS IT RELATES TO RESTAURANTS BE CREATED AN EXCLUSION THAT IF THEY HAVE A DRIVE-THROUGH THAT WASN'T THE INTENT OF THIS. WE WANT PEOPLE TO COME AND VISIT THE RESTAURANTS . AS IT RELATES TO ENTERTAINMENT FACILITIES WE DID EXPAND THAT TO BUSINESSES OR EVENTS PROVIDING RECREATIONAL LEISURE OR CULTURAL EXPERIENCES.

TRYING TO EXPAND THAT WE WANT PEOPLE TO COME TO MIDLOTHIAN.

THE THIRD ONE BEING LOCAL BRICK AND MORTAR RETAIL. WE DO HAVE A LOT OF SUCCESSFUL ONLINE BUSINESSES THAT PROVIDE RETAIL ACTIVITY IN THE COMMUNITY . WE WANT THOSE THAT ARE ACTUALLY BRINGING CUSTOMERS TO THE COMMUNITY TO SHOP LOCAL. SO THAT IF THEY WILL SEE OTHER BUSINESSES AS WELL. SOME OF THE RESTRICTIONS THAT WERE ADDED TO THESE DIFFERENT CATEGORIES THE BOARD FELT THAT IT WAS IMPORTANT AS WE ARE APPROVING THESE THAT STAFF AND BOARD AND CITY COUNCIL WOULD BE EXCLUDED FOR APPLYING FROM GRANTS. SO LONG AS THEY WERE IN OWNER OR RECEIVED COMPENSATION FROM THE BUSINESS THEN THE BUSINESS WOULD NOT BE ELIGIBLE TO APPLY. ULTIMATELY THROUGH THE PROGRAM IT SETS OUT

[02:10:02]

WE HAVE NOT TALKED TO ANY OF THESE COMPANIES. UNDER THE MADE IN MIDLOTHIAN CATEGORY WE HAVE DIFFERENT COMPANIES THAT ARE CREATING A PRODUCT CALLED , SO THEY WOULD NEED TO PROMOTE BEING MADE IN MIDLOTHIAN, TEXAS. YOU CAN SEE THERE IS A WIDE VARIETY OF PRODUCTS THAT ARE MADE HERE IN MIDLOTHIAN . THE SECOND AS RELATES TO RESTAURANTS . THE INTENTION BEING WE WANT PEOPLE TO COME HERE AND TO VISIT OUR LOCAL COMMUNITIES. ONE OF THE THINGS SPECIFIC TO RESTAURANTS WE RECOGNIZE THERE ARE SOME IN FRONT OF US THAT ARE ON THE MIDLOTHIAN LOCATIONS. SOME OF THEM HAVE MULTIPLE LOCATIONS . AS A PART OF THE REQUIREMENT THE ADVERTISEMENT CAN ONLY PROMOTE MIDLOTHIAN. IF THEY HAVE MULTIPLE DIFFERENT LOCATIONS THE ADVERTISEMENT WOULD HAVE TO BE SPECIFIC TO MIDLOTHIAN. UNDER THE ENTERTAINMENT CATEGORY THERE IS NOT A TON OF ENTERTAINMENT IN MIDLOTHIAN. AT SOME POINT WE CAST A BROAD NET AND WE KNOW UNION 28 IS A GREAT FACILITY THAT COMES TO MIND. THERE ARE OTHER THINGS THAT CREATE UNIQUE OPPORTUNITIES . AS SOME OF THE DANCE FACILITIES HAVE MAJOR CONCERTS THAT THEY MAY WANT TO PROMOTE AND EXTEND OUTSIDE OF THE COMMUNITY AGAIN. STILL HAVE TO MARKET IT OUTSIDE OF THE COMMUNITY. WE ALSO HAVE NONPROFITS JUST RECENTLY THE HALL OF HONOR HAD ANOTHER ANNUAL BENEFIT EVENT FUNDRAISER , SO THESE ARE ILLUSTRATIVE PURPOSES, BUT ALL EXAMPLES THAT WOULD QUALIFY AND THEN THE LAST ONE BEING SHOP AND DINE WITH THE LOCAL BRICK AND MORTAR LOCATIONS, SO SOME EXAMPLES THERE. ONE OF THE THINGS TO NOTE. WE HAVE A LOT OF THE CHAINS, AND THE ONE THING WE WILL SAY ABOUT NATIONAL CHAINS IS IF IT IS A NATIONAL CHAIN AND THERE IS ANOTHER LOCATION WITHIN 12 MILES THEY WILL NOT QUALIFY. WE ARE TRYING TO FIND THOSE THINGS THAT MAKE MIDLOTHIAN UNIQUE AND SOME OF THOSE ARE NATIONAL CHAINS. WE DO NOT HAVE THEM IN THE IMMEDIATE ADJACENT AREAS. WITH THE THAT WE WANTED TO BRING THIS BEFORE THE COUNCIL. THIS IS THE FIRST TIME YOU ARE SEEING THIS. WE SHARED IT WITH OUR COUNCIL LIAISON. ANY QUESTIONS THAT YOU HAVE ULTIMATELY THE ECONOMIC DEVELOPMENT BOARD DID APPROVE THIS 5-0. ALL OF THE MEMBERS WHO WERE THERE AT THE MEETING . WITH YOUR APPROVAL WE WOULD PUT THIS INTO ACTION. WE WOULD IMMEDIATELY HAVE A PAGE ON OUR WEBSITE THAT WOULD GO LIVE

[02:15:01]

IN OUR COMMUNITY. >> DO YOU HAVE ANY COMMENTS IN REGARDS TO THIS FROM A LIAISON PERSPECTIVE?

>> AS USUAL, DO WE HAVE A WAY OR ARE THERE WAYS TO INTEGRATE THIS INTO OTHER WEBSITES? FOR INSTANCE, THE CHAMBER WEBSITE

POSSIBLY. >> WE KNOW WE WILL PROBABLY COME BEFORE YOU AGAIN WITH SOME OTHER CHANGES IN THINGS THAT WE THOUGHT WOULD WORK, SO THAT MAY BE ONE OF THEM AS WE WORK WITH THE THINGS THEY ARE DOING . SO WE ARE PUTTING FORWARD THINGS.

THIS IS A TRIAL. >> I DO THINK IT IS IMPORTANT FOR US TO WORK WITH THE CHAMBER.

>> I WAS JUST GOING TO SAY ONE OF THE BIGGEST COMPLAINTS THAT I HAVE HEARD, AND I KNOW IT IS ECHOED. I SURE YOU HAVE HEARD IT BEFORE. PEOPLE IN THE COMMUNITY TALKING ABOUT THE ONLY PEOPLE WHO GET ECONOMIC CONSENT ARE THESE BIG CORPORATIONS OR BIG CONGLOMERATES COMING IN, AND SO I AM A BIG BELIEVER THAT THE MORE WAYS WE CAN FIND THAT QUALIFIED PROPERLY UNDER THE STATUTE TO GET THE SALES TAX DOLLARS INTO THE HANDS OF SMALLER BUSINESS OWNERS THAT ARE LOCAL AND I THINK YOU DID A GOOD JOB OF IDENTIFYING SOME VERY GOOD CATEGORIES OF THOSE. THE NUMBERS YOU ARE TALKING ABOUT FROM A BUDGET PERSPECTIVE ARE VERY SMALL. THAT COULD BE AN UPTICK. THEY COULD HAVE A RECORD MONTH OFF. JUST SOMETHING LIKE THAT. I THINK THE IMPACT VERSUS THE DOLLAR AMOUNT BEING SPENT OUT OF GOALS BUDGET I THINK WE'LL HAVE A LOT OF IMPACT. IT WILL STILL GET BACK TO THOSE MOM AND POP COMPANIES AND ORGANIZATIONS . THEIR SUCCESSES PUTTING FOOD ON THE TABLE FOR THEIR LOCAL FAMILY , AND EMPLOYEES AT THESE LOCAL SMALL BUSINESSES. I AM EXCITED ABOUT IT AND I THINK IS PRODUCTIVE AND A VERY BIG ROI FOR WHAT IS BEING BUDGETED, SO I AM IN SUPPORT OF IT .

>> GENERALLY SPEAKING I AM A BIG FAN OF THE PROGRAM. I DO HAVE A COUPLE OF QUICK HITTER QUESTIONS. JUST SORT OF YES OR NO. THIS IS INITIALLY 50,000 PER YEAR. WE WILL EVALUATE GOING FORWARD TO CONTINUE OR NOT OR CHANGE OR WHATEVER?

>> CORRECT BE ONE OF THE THINGS THE PROGRAM DOESN'T SPELL OUT IS THE MONEY DOESN'T ROLLOVER. WE WOULD APPROVE.

>> YOU MENTIONED IT'S A STAFF WOULD APPROVE OR SORT THROUGH ALL OF THE APPLICANTS. DO YOU THINK THERE MIGHT BE SOME SAFETY HAVING A BOARD MEMBER INVOLVED OR A SUBCOMMITTEE OR SOMETHING

LIKE THAT? >> THAT WAS DISCUSSED. FOR THE INITIAL GO AROUND THE KEY WAS SPEED. AS THE TARGET IS SMALLER BUSINESSES. SPEED WAS THE GREATEST PRIORITY. AS WE REPORT REGULARLY TO THE BOARD AS ME WITH THEM EVERY MONTH AND WITH COUNSEL WE MIGHT MAKE CHANGES. IN PART IF WE GET INTO THIS AND

[02:20:01]

>> NOT A I'M GOING TO DIE ON. IT MIGHT BE WISE TO CONSIDER HAVING A SUBCOMMITTEE THAT MEETS BASED ON THESE APPLICATIONS. OR AS NEEDED I GUESS. I FEEL LIKE THERE IS WISDOM IN NUMBERS ON THAT. THE FINAL THING I WOULD ASK IS DO YOU HAVE OR WILL YOU HAVE AN APPROVAL PROCESS ON THE ADVERTISEMENT THAT GOES OUT TO MAKE SURE IT IS REFLECTIVE OF THE ORGANIZATION? I CAN'T THINK OF AN EXTREME HYPOTHETICAL, BUT IT DOESN'T MATCH UP WITH THE

COMMUNITY. >> WE DO HAVE AS A PART OF THE APPLICATION WHERE WE WILL SEE WHAT IT IS AND THE QUESTION THAT MAY COME UP AS FAR AS WHETHER IT ALIGNS. WE THEN GO TO THE BOARD.

>> THAT IS WHAT I HAVE GOT. >> AS LONG AS THEY WILL BE A SYSTEMATIC REPORTING . WE APPROVE THESE GO INTO THE BOARD AND THEY ARE ABLE TO SAY WHAT IS GOING ON I DO NOT HAVE ANY CONCERNS AT THE TIME OF DECISION AS LONG AS YOU HAVE THE

STRUCTURED INTO THE PROGRAM. >> THE PROGRAM SAYS REGULAR.

THERE IS SOME INTERPRETATION OF WHAT THAT IS . WE DO NOT KNOW WHAT THE RESPONSE IS . WE MAY PUT THIS OUT AND GO LIVE IMMEDIATELY AND HAVE A RUSH. WE MAY PUT IT OUT AND NOT HAVE ANYTHING. SO THERE IS FLEXIBILITY. THAT IS WHY I SAY

WE CAN COME BACK. >> IF THEY HAVE ALREADY RECEIVED FUNDS FROM A DIFFERENT CITY ENTITY WITH THIS VOID THAN BEING ABLE TO GET ACCESS TO THESE FUNDS?

>> THE PROGRAM DOES NOT CREATE THAT ELIMINATION. IF THEY RECEIVED FUNDS THEY WOULD NOT BE EXCLUDED UNDER THIS ONE.

>> WAS THERE A REASON WHY? WAS IT EVEN A TOPIC FOR THE BOARD?

>> BED IS ONE THAT WAS NOT REVEALED.

>> THE COULD DO 50,000. HOWEVER, THESE ARE 5000 PER BUSINESS.

>> I AGREE WITH THE PROGRAM , BUT FOR MY KNOWLEDGE YOU ARE ALREADY GRANTED THE $50,000 WITH COUNSEL APPROVAL?

>> YES WE CAN. WE WANTED TO CREATE A PROGRAM THAT WAS FAIR TO EVERYBODY AS D TO US PICKING AND CHOOSING. WE STILL HAVE THE ABILITY TO BE CLEAR. SEPARATE FROM THIS WE HAVE THE ABILITY TO USE OUR PROMOTIONAL DOLLARS. I THINK OF THE CHAMBER AND WORKFORCE EFFORTS. THAT IS NOT THIS. I'M TRYING TO THINK ALOUD. WE HAVE PROMOTIONAL DOLLARS THAT WE WILL SPEND ON THE WEBSITE AS AN EXAMPLE. THAT IS STILL SEPARATE FROM THIS.

>> I DO NOT HAVE THIS SUPPLIES BECAUSE IT'S PRETTY EASY TO TELL IF THEY ARE LOCATED HERE, BUT ON THE NONPROFIT SIDE BECAUSE NONPROFITS

>> WE ARE GOING TO USE THAT SAME STANDARD TO GO THROUGH.

>> IF SOMEBODY A PRICE FOR A PROMOTIONAL GRANT THAT IS GOING TO PAY FOR ADVERTISING AND THEN THEY USE THE GRANT TO DO THEIR ADVERTISING. DO THEY SAY WE SPENT 10 GRAND ON ADVERTISING?

[02:25:16]

>> TO BE CLEAR THESE ARE FOR ACTUAL EXPENSES THAT THEY HAVE MADE. THE CORPORATION IS MAY BE AN EASIER ONE AS WE MEET MONTHLY. THIS COULD BE ONE OF THE THINGS WE ADD TO THE LIST OF THINGS THAT WE GO THROUGH SO THERE IS COORDINATION AND IT MAY MEAN WE NEED TO TIGHTEN UP THE LANGUAGE IN THAT AREA OR AS WE ARE WORKING THROUGH THIS IN THE INITIAL PHASE THAT IS ALSO A QUESTION THAT WE HAVE. IF THE CITY WAS DOING SOMETHING WE

COULD DO THE SAME THING. >> I WAS JUST GOING TO MAKE A QUICK NOTE , WHICH I DID NOT THINK ABOUT . LET US SAFEGUARD ON THAT . I AM FAIRLY CERTAIN , BUT I THINK WHEN THE PROMOTIONAL GRANTS ARE APPLIED FOR THERE IS A QUESTION ON THAT END THAT SAYS ARE YOU GETTING ANY PROMOTIONAL DOLLAR OR GRANT DOLLARS FROM ORGANIZATIONS ? I THINK IT COULD BE CALLED ON THAT END . UNLESS THEY LIE, BUT THAT IS ANOTHER PROBLEM. BUT I THINK THERE IS A SAFEGUARD ON THAT END THAT COULD HELP WITH THAT.

>> THAT COULD BE A SAFEGUARD. >> I AM FINE WITH COUNSEL NOT BEING INVOLVED IN THE DECISION-MAKING PROCESS. STAFF WILL BASICALLY DOL OUT EVERYTHING UNLESS BASICALLY IF THERE IS QUESTION ON IF IT MEETS THE CRITERIA THEN IT GOES TO THE

BOARD. >> CORRECT .

>> I FEEL A LITTLE WEIRD ABOUT THAT. IT HAS NOTHING TO DO WITH YOU. IT DOES FEEL ODD. I DO NOT KNOW. IT FEELS ODD THERE IS NOT A CHECKS AND BALANCES SYSTEM IN PLACE WITH MONEY GOING OUT.

>> THIS COMES UP TO THE EARLIER QUESTION THAT COUNSEL WYCLIFFE HAD. OUR PURCHASING POLICY HAS THE ABILITY OF OPERATING A PROGRAM VERY SIMILAR TO THIS CURRENTLY . THERE IS NO OVERSIGHT. THROUGH OUR POLICIES WE HAVE BEEN GRANTED THAT ABILITY THAT HAS BEEN APPROVED BY COUNSEL. IN PART AS THE COMMITTEE EVALUATED THIS PROGRAM AND PUTTING IT TOGETHER SPEED WAS TRULY ONE OF THE BIGGEST THINGS. AS WE LOOK AT HOW WE HELP SMALLER BUSINESSES BRING PEOPLE TO THE COMMUNITY AS MUCH AS WE WOULD LOVE BUSINESSES TO PLAN AND HAVE THAT LONGER TIME PERIOD AND TO BE ABLE TO GO THROUGH THOSE WE TALKED ARE HAVING A COMMITTEE. WE HAVE THAT OUT OF SAYING I WANT THE PROTECTION OF TAKING THIS TO THE BOARD, SO IT IS THERE. OTHERWISE OUR CURRENT PURCHASING POLICY. RIGHT KNOW WE HAVE THE ABILITY TO PURCHASE OR TO MAKE THESE APPROVALS AT A LARGER AMOUNT.

>> I JUST THE PURCHASING VERSUS SELECTING SOMEONE AS DIFFERENT.

>> ESPECIALLY AS YOU HAVE TO WORK INSIDE THE BOX. COMMITTEE MEMBERS CAN HAVE A DIFFERENT FINDING.

>> JUST A CLARIFICATION I WANTED TO ASK BECAUSE I GET THAT PERSPECTIVE. THE STAFF IS NOT SELECTING APPLICANT, CORRECT? AS

[02:30:04]

IN APPROVAL. >> THE PIECE I WAS GOING TO ADD IS THIS CAME UP. WHO DO YOU KNOW WHO GOES FIRST? IT IS THE TIME IT IS SUBMITTED. THESE ARE ALL IN ORDER. WE WOULD LOVE THAT TO BE THE ISSUE THAT WE RUN INTO. WE HAVE THIS HUGE FLOOD OF INTERESTED PARTIES. WE DO NOT KNOW.

>> WHAT HAPPENS WHEN YOU GET AN ORGANIZATION YOU DO NOT NECESSARILY WANT TO PROMOTE? THEY CHECK ALL OF THE BOXES. IF THERE IS QUESTION WE WOULD TAKE THAT TO THE BOARD.

>> THE THINGS THAT WE ARE PROMOTING HERE THEY HAVE TO HAVE A BUSINESS IN OUR COMMUNITY. THEY HAVE TO HAVE AN EVENT IN OUR COMMUNITY. THEY ARE NOT INCLUDING THE LOGO WILL PROMOTING THE CITY'S LOGO. THEY ARE PROMOTING THAT THEY ARE HERE IN MIDLOTHIAN. THAT WAS SOME OF THE OTHER DISCUSSION IS IS THE INTENTION TO PROMOTE SOME SPECIFIC BRAND ? AND IT IS REALLY NOT. WHEN WE LOOK AT THE SHOP AND I WE WANT PEOPLE FROM OUTSIDE THE COMMUNITY TO COME AND ADD ADDITIONAL CUSTOMERS. ON THAT PART WE WANT TO PROMOTE AND WE WANT THOSE COMPANIES TO DO BETTER. AS THEY DO THAT INDIRECT WE ARE PROMOTING ECONOMIC DEVELOPMENT IN OUR COMMUNITY. IT IS POSSIBLE. WE COULD HAVE THOSE

IN PART. AS FAR AS -- >> NOT A I'M GOING TO DIE ON.

JUST MY POLITICAL EXPENSE WOULD ADVISE YOU OTHERWISE.

>> ON THAT TOPIC IF THERE IS STUFF WE WANT TO EXCLUDE THEY

CAN LIST THE EXCLUSIONS. >> WHAT DO YOU HAVE IN MIND? I

AM CURIOUS. >> IF WE DID WE WOULD TAKE BACK THAT RECOMMENDATION , AND THE BOARD WOULD CONTINUE TO WORK

THROUGH THIS PROGRAM. >> OR WE COULD REQUIRE ANY BUSINESS SECTORS TO HAVE BOARD APPROVAL ON TOP OF CHECKING THE BOXES. THERE ARE THINGS YOU CAN DO IN THAT REGARD. I JUST WANTED TO CHIME IN ON THE COMMENT BECAUSE I THINK IT IS A PHILOSOPHICAL THING. IF WE HAVE HIRED STAFF THAT WE EXPECT TO DO THE JOB AND GIVE THEM THE GUIDELINES UNDER WHICH THE JOB SHOULD BE DONE I THINK WE SHOULD TURN AROUND AND EMPOWER THEM TO DO THE JOB. MICROMANAGING THE APPROVAL PROCESS, WHICH BECOMES A PART OF LARGER PROJECTS ON THINGS OF GREATER MAGNITUDE. I WHOLEHEARTEDLY SUPPORT THE CONCEPT, WHICH IS PROVIDING FOR A STRUCTURED FRAMEWORK AND REGULAR ACCOUNTABILITY CHECKS AND EMPOWER YOU TO DO THE JOB WHICH YOU WERE HIRED TO DO, SO I THINK IT IS BEAUTIFULLY DESIGNED. I AM SURE IT WILL HAVE TO HAVE SOME MASSAGING ALONG THE WAY, BUT I LOVE THIS CONCEPT IN THE PRESIDENT OF THIS AND HOPE WE CAN FIND WAYS TO DO IT IN

OTHER AREAS OF THE CITY. >> IF WE ARE GOING TO TALK EXCLUDING I WOULD LIKE IT TO BE ANYBODY WHO ALREADY RECEIVED

PUBLIC FUNDS. >> WHAT IF THEY RECEIVED PUBLIC

FUNDS FOR A DIFFERENT PURPOSE? >> LET'S JUST TAKE PEN TO PAPER. THAT IS AN IMPROVEMENT FOR THE BUILDING TO OPERATE INDISCERNIBLE ] IF I KNOW IT COST ME $90,000 I CAN BREAK IT UP AND SAY I'M GOING TO APPLY FOR A HOT TAX GRANT AND I WILL APPLY FOR A FOR A GRANT. THEN WE LOOK UP AND WE ARE LIKE WE JUST GAVE THIS ONE

PERSON $110,000. >> I THINK WITH THIS GRANT BECAUSE IT IS THE USE OF THE FUNDS. IF THEY ARE GOING THEY ARE ALREADY GOING TO BE ASKING THE QUESTION IF THEY ARE SAYING I WANT TO USE THIS FOR ADVERTISING I AM ASSUMING IF THIS WAS OF ONE OF THE FIRST THINGS THEY WILL ASK IS IF YOU ARE ASKING FOR ADVERTISING MONEY ARE YOU ALREADY A PART OF THIS

[02:35:01]

WHAT THEY ARE ASKING FOR. >> IS IN THE BUDGET ITEM

INDISCERNIBLE ] >> A PART OF IT COULD BE, SO

THEY MIGHT HAVE TO RESTRUCTURE. >> THAT IS ALL I AM GETTING AT.

>> I GET THAT. I AM WITH YOU. >>

>> JUST TO BE CLEAR. THIS IS FOR REIMBURSEMENT. YOU ARE ONLY REIMBURSING WHAT THEY TURN IN RECEIPTS FOR.

>> AND IT IS ONLY 50% OF THE ACTUAL COST.

>> I JUST WANTED TO MAKE SURE. >> I LIKE THE STRUCTURE AND THE SPEED. THE WAY I SEE THIS PLAYING OUT AS WE HAVE VALENTINE'S DAY COMING UP. IF WE APPROVED THIS IN THE LOCAL FLOWER SHOP SAYS I HEARD ABOUT THIS PROGRAM AND I WANT TO SPEND SOME DOLLARS TRYING TO BRING IN A BUNCH OF PEOPLE TO BUY FLOWERS. INSTEAD OF YOU SAYING I AM SORRY THE NEXT MEETING IS A MONTH FROM NOW THEY CAN GO UP TO YOUR OFFICE AND APPLY FOR THE FUNDS AND THEORETICALLY THE NEXT WEEK THEY COULD SPEND THEM THE NEXT WEEK. THE SPEED IS FOR THESE BUSINESSES I HAVE AN APPRECIATION. SOMETHING CAN GO NOT 100% RIGHT . I THINK YOU HAVE THE COMPETENCY AND YOUR TEAM DOES TO FIX THOSE PROBLEMS. I THINK SACRIFICING THE SPEED FOR HYPOTHETICALS I DO NOT THINK IN THIS CASE WITH THIS SMALL AMOUNT OF MONEY THE SPEED IS A

GREATER VALUE TO THE COMMUNITY. >> TO HIGHLIGHT WHAT WAS SHARED.

SPEED IS THE KEY AS YOU LOOK AT SMALLER BUSINESSES. IT WILL BRING PEOPLE IN. IT WILL HELP THOSE AROUND HIM. AT THE END OF THE DAY THE COMPANY STILL HAS TO SPEND THE MONEY UP FRONT, AND THEY ARE ONLY GETTING HALF OF IT BACK. IT IS FUNDS OUTSIDE OF THE

COMMUNITY. >> THE ONLY OTHER THING I WOULD LIKE TO FOCUS ON.

I WOULD LIKE US TO PUT SOME SORT OF A TIMEFRAME REMINDER UP ONCE WE HIT ESPECIALLY JUNE AND JULY FOR A REVIEW. I WANT US TO WORK TO GET 50,000 SPENT , SO IF IT IS NOT MOVING PRETTY QUICKLY NEED TO LOOK AT HOW TO PUSH THIS OUT AND GET IT IN FRONT OF

[2025-030]

BUSINESSES. >> YOU RECEIVED A RESPECTFUL AMOUNT OF PRESSURE. IT IS A BIT HARDER , WHICH A LOT OF FOLKS DON'T KNOW . YOU DO DO A GOOD JOB, SO I WOULD LIKE TO SEE IS

REALLY EXERCISE THIS. >> I AM READY.

>> MOVED TO APPROVE AS PRESENTED.

>> PLEASE VOTE. THE ITEM PASSES A 7-0. THANK YOU FOR PUTTING THIS PROGRAM TOGETHER. EXCITED TO SEE WHAT COMES FROM IT.

>> THANK YOU. THIS IS FOR THE PUBLIC SAFETY. THIS HAS BEEN BUDGETED THIS IS SPECIFICALLY RELATED

[2025-036]

[02:40:03]

>> I WILL MAKE A MOTION TO APPROVE AS PRESENTED.

>> WE ARE GOING TO HOLD OFF ON EXECUTIVE SESSION UNTIL WE GET THROUGH THE TWO ADDENDUM'S TO OUR AGENDA. IF YOU ARE READY I WILL BUMP YOU UP NOW . TO ITEM NUMBER 2025 MINUS INDISCERNIBLE ]

>> THANK YOU FOR HELPING US GET THIS ADDENDUM ON.

>> WE ARE PASSING OUT INFORMATION TO MAKE IT EASIER TO SEE THE ACTUAL COST OF THE PROJECT. IN THE AUDIENCE IF WE GET INTO TECHNICAL ASPECTS OF IT THEY HAVE WORKED DILIGENTLY WITH US ON THIS PROJECT. THEY HAVE BEEN WORKING WITH US FOR ABOUT TWO YEARS TO GET THIS THROUGH TO FRUITION. AS THE AGENDA ITEMS AS WE START THIS CONVERSATION IN 2023. WE HAVE THE COMMITTEE AND WE WERE HAVING ISSUES WITH OUR CURRENT DEVELOPED FOR SMALL AGENCIES THAT WORK VERY WELL WHEN WE HAD 30 OFFICERS. NOW WE HAVE 90 AND DISPATCH PUSHING OUR TOTAL LAW ENFORCEMENT WELL OVER 100. THEY HAVE A GREAT STRUCTURE AS WELL.

WHAT YOU'RE LOOKING AT TONIGHT IS A PROGRAM THAT SHOULD TAKE US WELL INTO THE FUTURE. ONE OF THE THINGS WE ARE VERY EXCITED ABOUT IS THAT THE COUNTY HAS ALREADY HAD THIS PRODUCT. THEY WENT THROUGH THE PROCESS, AND WE HAVE SEEN IT WORK WELL FOR THEM AS WELL. THAT HELPS US BECAUSE WE WILL BE SHARING THE SAME DATABASES, AND WE ARE HOPEFUL THAT THIS WILL ALSO EXPEDITE THE WAY WE FILE CASES WITH THE ELLIS COUNTY DISTRICT ATTORNEY'S OFFICE. AS WE HAVE TALKED ABOUT IN THE PAST THIS IS A VERY IMPORTANT ASPECT OF AN ORGANIZATION MOVING FORWARD. AS WE TALKED ABOUT A YEAR AGO OR SO THERE WERE SOME CHALLENGES IN THE WAY WE KEPT UP WITH CASE FILINGS AND CASE MANAGEMENT.

THIS REALLY EXPEDITES AND ALLOWS US TO NOT ONLY MANAGE THAT AUTOMATED SERVICES , BUT DOES A BETTER JOB WHEN IT COMES TO DEALING WITH OUR CRIME RATES AND KEEPING UP WITH THOSE IN FORECASTING SOME OF THE THINGS WE NEED TO DO IN TERMS OF CRIME ANALYSIS. THIS IS REALLY I WANT TO SEE A CADILLAC VERSION . A VERY NICE AND ROBUST SYSTEM. IF YOU HAVE ANY QUESTIONS WE HAVE BOTH COMMANDER HARPER WHO PUT TOGETHER THE SPREADSHEET . HE HAS DONE AN EXCELLENT JOB. REALLY TRYING TO REFINE THE NUMBERS. WE FEEL WE HAVE DONE A PRETTY GOOD JOB OF BRINGING THIS TO FOR WISHON. GIVEN OUR MOVEMENT FORWARD IF WE APPROVE THIS TONIGHT AND IF YOU GIVE OUR CITY MANAGER THE AUTHORITY WE

[02:45:04]

>> THANKS. CAN ANYBODY SPEAK ON THIS? I JUST HAVE ONE QUESTION.

THAT IS ONGOING COSTS AFTER THIS. IS THERE AN ESTIMATE FOR A YEARLY FEE OR WHAT DIFFERENCE MIGHT THAT FEE BE IN COMPARISON

TO THE PREVIOUS YEAR'S BUDGETS? >>

>> THE MAINTENANCE PIECE FOR THE CITY'S PORTION. IF YOU LOOK AT FISCAL YEAR 26-27 THAT IS WHEN WE ARE ANTICIPATING IT KICKS IN . MORE THAN DOUBLE WHAT IT IS CURRENTLY WITH A NEW SYSTEM AND

IT CONTINUES TO INCREASE. >> WANTED TO CONFIRM THIS WOULD

NOT BE A REPEAT COST. >> CAN YOU BRING CLARITY TO WHY

THERE IS CONSIDERABLE SAVINGS? >> THE ACTUALLY HAVE BEEN GRACIOUS TO US BECAUSE INITIALLY WHEN THEY WERE OFFERING THESE DISCOUNTS TO US FROM THE START THEY WERE OFFERING THESE IN NOVEMBER WHEN WE STARTED TO GET THESE PROPOSALS TO VARIOUS SETBACKS THAT PUSHED US INTO THE NEW YEAR, SO THEY ARE HONORING 2024 PRICING THROUGH JANUARY 31 OF 25 TO GET THERE PREVIOUS

PRICING. >> WHAT KEY CAPABILITIES, AND I KNOW THERE IS OVERWHELMING INFORMATION. I DID NOT HAVE TIME TO READ THROUGH WHAT ARE THE CORE FUTURE UPGRADES THAT WILL ALLOW US TO BE MORE EFFICIENT IN OUR DISPATCHING

>> I CAN GIVE YOU A HIGHER LEVEL THAN WHAT OUR FRIENDS IN THE BACK ONE OF THE G■REAT THINGS HAT HAVE LOOKED FOR IS THE ABILITY FOR IT TO RECOMMEND POLICE UNITS . IT DOES ON THE FIRESIDE BUT DOESN'T CREATE ANY ALGORITHM FOR WHAT A DISPATCHER MIGHT ENCOUNTER FROM A 911 CALL. SYSTEM NOT ONLY ACCOUNTS FOR THAT ALGORITHM, BUT GIVES -- AND RECOMMENDS WHICH SPECIALIZED UNITS ON SCENE ARE AVAILABLE AND REALLY TAKES A LOT OF GUESSWORK FROM DISPATCHERS. THAT IS ONE OF THE KEY THINGS. FOR US SPEED IS

[02:50:03]

THESE WERE THINGS THAT I THINK WE TALKED ABOUT AND REALLY PUTTING US IN A POSITION TO MANAGE BETTER.

>> THE INITIAL COST IS COMING FROM THE NEW BUDGET?

>> YES. FOR THOSE THAT HAVE NOT BEEN AROUND THE NEED HAS BEEN AROUND -- WE ARE IN OUR 15TH YEAR. HARD TO BELIEVE. WE ALREADY DISPATCHED

>> IF WE APPROVE IT TONIGHT WE ARE ESSENTIALLY COMMITTING OURSELVES TO BUDGET AND $450,000.

>> THIS WILL ALLOW FOR THE ELECTRONIC TRANSFER .

>> IT WILL INTEGRATE IN THAT WAY. THERE ARE A LOT OF ISSUES WITH THAT SOFTWARE. WE ARE DOING ELECTRONIC CASE FILING. THIS IS NOT GOING TO HELP RIGHT NOW. THE BIGGEST CHALLENGE IS THE VIDEO UPLOAD AND DIGITAL FILES. WE ARE CURRENTLY ELECTRONICALLY CASE FILING. WE ARE JUST NOT SEEING ANY SPEED ENHANCEMENTS ON THAT.

>> RED OAK. I DO NOT REMEMBER THE EXACT NUMBER, BUT THEY APPROVED LIKE ONE POINT SOMETHING MILLION . IS THAT ABOVE AND BEYOND THE 3 MILLION ON OUR END?

>> IT IS A REIMBURSEMENT. IT SHOULD BE ABOUT HALF INDISCERNIBLE ]

>> IN OUR DISCUSSIONS WITH THEIR STAFF THEY WANTED TO MAKE SURE THEY HAD ROOM TO ADDRESS OTHER CONCERNS. THEY WERE ORIGINALLY CONCERNED THEY WOULD NEED AN ADDITIONAL SERVER WHICH WE WERE GOING TO HOST, SO THAT IS BUILT INTO OUR COSTS HERE. I THINK THEY MAY BE OVERSTATING WHAT THEY WILL HAVE TO PAY FOR, BUT WE DO NOT KNOW WHAT ELSE THEY HAVE INCLUDED, BUT THAT DEFINITELY FITS WITHIN THESE NUMBERS.

>> IS OUR TOTAL 3 MILLION MINUS THAT?

>> IT WOULD NOT BE THE 1.8. IF YOU LOOK AT THE BUDGET IMPACT.

AND KIND OF SHOWS YOU THE NET ANTICIPATED COSTS PER CITY. RED OAK, HOW THEY ARE GOING TO FIND THEIR PORTION IS STILL UP IN THE AIR, BUT THE MIDLOTHIAN PORTION WHAT WE WOULD BE ON THE HOOK FOR HIS ITEMIZED OUT.

[02:55:29]

>> WE HAVE NOT CONFIRMED -- IS MOVING WITH US, SO THEY MAY BE BACKING OUT OF THE SYSTEM ALTOGETHER BECAUSE OF THE COST.

IF THIS IS APPROVED AND THAT WE WILL MEET WITH THEIR CITY MANAGEMENT WE WILL DETERMINE WHAT THEY'RE WILLING OR CAN PAY TOWARDS THE NEW -- BECAUSE THERE IS A COST IF THEY STAY IN THE SYSTEM.

>> THIS WAS NOT BUDGETED , RIGHT?

>> KNOW IT IS NOT BUDGETED. SPEED WE HAVE NOT TALKED ABOUT IT ALL, RIGHT? SPEED UP WE HAVE TALKED ABOUT IT SEVERAL TIMES OVER THE YEARS OVER THE PAST YEAR AND A HALF WE WERE TALKING ABOUT HOW WE OVERCOME SOME OF THE CHALLENGES, AND THIS IS -- WE WORK WITH CRIMES. TRYING TO GET THEM TO THE POINT WHERE WE WERE GOING TO OVERCOME THOSE DEFICITS. AND THEY HAVE PROVEN NOT TO BE ABLE TO DELIVER ON WHAT WE HAVE ASKED THEM TO DO , AND GIVEN THE OPPORTUNITY WITH THE SAVINGS THAT WE HAVE ANY OF THE $400,000 IN SAVINGS WE FELT LIKE WE WERE IN A GOOD POSITION TO MOVE FORWARD. WE TALKED ABOUT IN THOSE MEETINGS ABOUT THE POTENTIAL USE OF TAX NOTE TO GET AHEAD OF THIS. SO THIS IS WHERE WE ARE AT THIS IS WHAT WE WERE ABLE TO BROKER.

]

>> THE TAKE OVER SAVINGS AND ESSENTIALLY PUT THAT IN A FUND FOR THESE TYPE OF PURCHASES FOR ADVANCED SOFTWARE EQUIPMENT. WE REMODELED THE CURRENT FACILITY WITH THOSE FUNDS IN 2017 AND

2018. >> THIS WOULD BE COMING OUT OF THAT ? AM I THE ONLY SLOW ONE AT THE DAIS? WE HAVE THE NEED BUDGET IN OUR GENERAL FUND BUDGET, RIGHT? SO THIS IS A

DIFFERENT? >> THE STENTS WERE ACCUMULATIVE CAPITAL FUND AND WAS SET UP IN THE AGREEMENT THAT WE HAVE WITH RED OAK, SO THAT HAS BEEN ACCUMULATING FOR THE YEARS. THAT IS HOW WE KNEW WE DID NOT HAVE TO BUDGET BECAUSE WE HAVE THAT MONEY IN THAT FUND THAT IS SPECIFICALLY GEARED FOR THIS

TYPE OF USE. >> IS THAT IN MY BIG BINDER?

>> NO. BECAUSE IT IS NOT AGREED TO BY BASICALLY US AND READ OKAY TO SPEND.

>> IF IT IS COMING OUT OF THE NEED BUDGET WHY WOULD WE NEED TO ISSUE GETS FUNDED BY WHATEVER IS LEFT OVER.

>> MY QUESTION IS HOW ARE WE PAYING THE 3 MILLION? FROM THE

GENERAL FUND? >> THE FIRST YEAR IS DUE THIS FISCAL YEAR. WE HAVE TO TALK ABOUT THAT IN BUDGET FOR IN THE FUTURE WHETHER THAT IS SOME OTHER FUNDING MECHANISM. WE WOULD HAVE TO COME UP WITH THAT. OBVIOUSLY THIS IS SPREAD OUT OVER FIVE YEARS, SO IT WILL BE A RECURRING BUDGET. SOME OF WHICH WILL BE REPLACED BY THE FACT IF WE APPROVE THIS WON'T PAY FOR CRIMES ANYMORE. WE WILL NOT PAY THE 117 ON THAT PUREBRED OAKS NUMBERS ARE IN HERE AS WELL.

[03:00:25]

>> IT IS A YEAR-TO-YEAR CONTRACT AND WE WOULD HAVE TO STAY WITHIN THAT TO KEEP OUR CURRENT

>> EVERY SEPTEMBER WE RENEW. >> THE ARE IN JANUARY NOW . IF WE REVIEW IT WILL BE NEXT DECEMBER.

>> AND TAKES 18 MONTHS. WE ARE ANTICIPATING AN 18 MONTH DEVELOPMENT FOR THIS, SO WE WILL HAVE TO KEEP CRIMES ONBOARD FOR ANOTHER YEAR TO YEAR AND A HALF. WE WILL STILL HAVE A RELATIONSHIP WITH THEM.

>> JUST AS A HISTORICAL POINT WE HAVE BEEN WITH CRIMES FOR 15 YEARS BUT WE WILL BE WITH CRIMES WERE NEARLY 17. WELL WE HAVE DONE A LOT OF RESEARCH WE HAVE NOT JUMPED IN AND OUT OF SOFTWARE. SO THOSE ARE ONE OF THE THINGS WHERE WE ARE VERY COGNIZANT OF THE COST. WE CAN GO BACK AND IF COUNSEL WAS INTERESTED SHOYU FAILURES THAT WERE PURCHASED BOTH IN THE SOUTHWEST REGIONAL ENVIRONMENT, AND THEY ARE JUST LEAVING. THEY DID MAKE A PURCHASE 3 TO 4 YEARS AGO AND ARE LEAVING THAT BECAUSE OF ITS FAILURES. WE FEEL THIS IS NOT ONLY GOOD FOR THE REGIONAL CONCEPT . WE KNOW IT IS A SOLID PRODUCT . WE HAD MOTOROLA RADIOS WHICH INTEGRATES WITH THIS WHICH WILL ALSO ADD TO THE SAFETY WITH THEM BECAUSE THESE SYSTEMS SPEAK TOGETHER. WE ARE VERY CONFIDENT THIS IS A LONG-TERM RELATIONSHIP. THE FIVE YEARS IS MUCH LUCK WITH OUR RADIO SYSTEM. THE WAY THEY DO THAT IS YOU HAVE AN ONGOING MAINTENANCE THAT REALLY PLACES OR SOFTWARE UPDATES. IT'S INCLUDED IN THAT SOFTWARE, SO UNLESS THEY GO BANKRUPT AND I DON'T ANTICIPATE THIS BECAUSE MOTOROLA IS REALLY THE PUBLIC SAFETY STANDARD WHEN WE START TO THINK ABOUT HOW THEY DEPLOY. I ANTICIPATE THIS TO BE A LONG-TERM RELATIONSHIP . WE DON'T ANTICIPATE BUYING NEW SOFTWARE. JUST KEEPING OUR MAINTENANCE CONTRACT. UP TO DATE WITH THEM.

>> THEY ARE KIND OF THE GOLD STANDARD OF THE INDUSTRY I THINK IS WHAT YOU WERE SAYING.

>> I THINK WE ARE SOMEWHERE BETWEEN THESE THREE CITIES , AND I THINK

[03:05:27]

>> I THINK IT IS IMPORTANT BECAUSE I KNOW THERE IS POTENTIALLY SOME CONFUSION. THIS YEAR HIS PHYSICAL INDISCERNIBLE ] NEXT YEAR'S BUDGET . THE MIDLOTHIAN PORTION AFTER REIMBURSEMENT FROM RED OAK WOULD BE ABOUT 650,000. 646 IS WHAT I AM SEEING ON THE SPREADSHEET HERE.

>> ON THAT NOTE . DO YOU FEEL COMFORTABLE THAT WE WILL HAVE THE ABILITY TO HANDLE THE 600,000 NEXT FISCAL YEAR?

>> I DO AND ANOTHER OPTION IS WIDE OPEN TO WHAT WE WANT TO DO IS THE SAME CONVERSATION WE HAD EARLIER.

>> WE ARE GOING TO HAVE TO FIND A WAY TO FIND THAT WHETHER THAT IS OUT-OF-POCKET OR A TAX OR SOMEHOW FINANCING IT OUT, BUT I THINK , AS THEY HAVE STATED BETTER THAN I AM, WE HAVE

OUTGROWN OUR PRODUCT. >> WE ARE HAVING HUMAN HANDS DOING FUNCTIONALITY THAT COMPUTER SOFTWARE SHOULD BE ABLE TO DO, SO WE ARE WASTING SWORN OFFICER MAN TIME ON MAN HOURS OR WHATEVER IS POLITICALLY CORRECT ON THINGS THE COMPUTER SYSTEM SHOULD BE ABLE TO DO. AS WE LOOK FORWARD IF WE STAY ON THE LEGACY SYSTEM WE ARE ON NOW HOW MANY ADDITIONAL PAIRS OF HANDS TO WE HAVE TO BRING IN JUST TO DO THINGS A COMPUTER COULD BE DOING SO THAT OFFICERS CAN BE MORE EFFICIENT OUT THERE IN THE MARKETPLACE IN PROTECTING AND SERVING OUR COMMUNITY, WHICH IS WHAT THEIR PURPOSE REALLY IS.

I AM FULLY IN SUPPORT OF THIS. IT ALLOWS THEM TO BETTER SERVE THE COMMUNITY AND ALLOWS FOR GREATER ACCOUNTABILITY, WHICH IS ALWAYS HARD AS YOU SCALE UP. I THINK THE LONGER WE WAIT TO DO THIS THE HARDER IT WILL BE . LET'S GET IN THERE NOW SO THAT IT GROWS WITH US INSTEAD OF US TRYING TO RIP THE BAND-AID OFF .

I THINK THE TIME IS RIGHT, AND WE NEED TO FIGURE OUT HOW TO

MAKE THIS HAPPEN. >> I AM READY TO MAKE A MOTION.

>> ONE LAST QUESTION. I THINK YOU ANSWERED IT EARLIER. I WANT TO CLARIFY. WITH THE DIFFERENT CONVERSATION WE HAD IN THE PAST MONTH IN RELATION TO SOME OF THE SYSTEM -RELATED CHALLENGES THAT

[03:10:03]

>> YES. THE NICE THING ABOUT THE CULMINATION FORCING THINGS TO THE SURFACE IN TERMS OF DEFICITS THAT WE WEREN'T NECESSARILY AWARE OF , AND REMOVING THE HUMAN FACTOR THE SYSTEM DOES THAT AT A MUCH MORE TRUSTWORTHY ENVIRONMENT FROM OUR PERSPECTIVE. WHEN YOU'RE TALKING ABOUT EXPECTED STAFF GOING BACK IN AND PHYSICALLY LOOKING AT DATABASES AND TRYING TO CREATE DATABASES THAT WE SEND ON A QUARTERLY BASIS. THERE ARE BETTER THINGS.

THEY HAVE ABOUT 150 OFFICERS THAT SERVE THREE OTHER

[2025-035 ]

PROJECTS ON THAT AUDIT LIST. >> SOUNDS GREAT. THANK YOU.

>> I MOVED TO APPROVE THIS. >> MOTION TO APPROVE. PLEASE VOTE. THE ITEM PASSES 7-0. THANK YOU FOR THE INFORMATION AND YOUR TIME.

>> YOU SHOULD HAVE A ONE PAGE HANDOUT AT YOUR PLACE WHEN YOU GOT HERE. WHAT I HAVE TRIED TO DO IS SUMMARIZE SOME CONVERSATIONS THAT WE HAVE HAD WITH SOME ON COUNSEL. I THINK PROBABLY THE BIGGEST ISSUE AT HAND IS THE RENTAL FEES AND WHAT WE ARE SPECIFICALLY TALKING ABOUT IS THIS COMMUNITY ACROSS THE HALL. WITH THE NEW FACILITY A NEW ROOM COMES NEW OPPORTUNITIES AND CHALLENGES, SO IN SPEAKING WITH NOT ALL OF COUNSEL, BUT I THINK THERE WERE TWO DIFFERENT SCHOOLS OF THOUGHT, SO WHAT YOU SEE UNDER THAT NUMBER ONE WAS KIND OF A TIERED RATE THAT WAS PROPOSED TO WHERE YOU HAVE LIKE A PRIMETIME USAGE, WHICH IS THE WEEKDAYS BETWEEN 5:00 AND 7:00 AND SATURDAYS, SO IT WAS RATES PROPOSED FOR ONLY RENTING HALF OF THE ROOM AND FOR THE ENTIRE ROOM. FOR NONPROFIT ORGANIZATIONS IT WAS RECOMMENDED OR PROPOSED IT IS FREE. IF YOU ONLY WANT HALF OF THE ROOM. IF YOU WANTED THE ENTIRE ROOM. FOR ALL OTHER ENTITIES 25 PER HOUR. SO KIND OF A TIERED APPROACH DEPENDING ON THE TYPE OF ORGANIZATION. THERE WAS ANOTHER CONVERSATION . I THINK THERE WAS CONCERN ABOUT COMPETING AGAINST THE CONFERENCE CENTER. WHY DON'T WE CHARGE WITH THE CONFERENCE CENTER CHARGES TO MAKE IT WHERE YOU ARE PUSHING FOR IT 1ST AND THEN YOU COME OVER TO RENT THIS ROOM MAYBE AS A SECOND ALTERNATIVE. THOSE WERE THE DIFFERENT RATE DISCUSSIONS THAT WE HAD. SOME OF THE THINGS WE HAD GENERAL AGREEMENT ON.

ONLY RENT THE FACILITY WHEN STAFF IS PRESENT. HE WOULD NOT HAVE FOLKS IN THE BUILDING WITHOUT A STAFF MEMBER PRESENT.

WE TALKED ABOUT USING OUR CIVIC PRODUCT THAT WE ALREADY HAVE , SO WE WOULD PROPOSE TO LIMIT THAT TO KIND OF A 90 DAY ROLLING

[03:15:01]

THAT'S THE GENERAL PROPOSAL. KIND OF AN AGREEMENT THE LIBRARY PROGRAMMING IN CITY RELATED USE MEETINGS WOULD HAVE PRIORITY.

OBVIOUSLY OUR PLAN WOULD BE TO TRY TO HOOK THOSE OUT PAST THE 90 DAYS SO THAT IT EVEN NEVER SHOWS AVAILABLE. WE WOULD HAVE BLOCKED OUT ALREADY FOR THOSE PARTICULAR USES. ONE OF THE OTHER THINGS WAS IF YOU LOOK AT ITEM 5 WAS TO JUST BLOCK OUT CERTAIN DAYS AND TIMES WHEN THEY WEREN'T AVAILABLE. THAT WAS ONE OF THOSE TIMES THAT WAS TALKED ABOUT. ALSO FRIDAY MORNINGS BECAUSE WE STARTED WHERE WE WANT TO SET AS THE WORKSHOP DATES.

GRANTED THAT IS ONLY RIGHT NOW ONE FRIDAY PER MONTH, BUT IF THERE WERE ANY LAST MINUTE WE NEEDED TO HAVE A WORKSHOP THE ROOM WOULDN'T ALREADY BE BOOKED UP. WE COULD PROBABLY MAKE OTHER ALLOWANCES FOR THAT IF THAT IS A POINT THAT COUNSEL DOESN'T WANT TO HAVE THAT ROOM BLOCKED OFF . THE COULD ALWAYS MOVE THE WORKSHOPS IN HERE SO THERE ARE SOME OTHER ALTERNATIVES. THE LAST ITEM WAS ITEM 6 TO PROHIBIT CERTAIN USES LIKE NON-CITY SPONSORED WORKOUT EXERCISE. WE ARE NOT GOING TO LET EVERYBODY WORK OUT IN THAT ROOM. ALSO TALKED ABOUT LIMITING COMMERCIAL SOLICITATION IN TRANSACTIONS WHERE YOU ARE SELLING STUFF.

THOSE KIND OF THINGS THAT WOULD BE DESTRUCTIVE OR POTENTIALLY DESTRUCTIVE TO THE FACILITY . WE WANTED TO LIMIT THOSE THINGS.

WITH THAT I HOPE IT'S LATE THE CONVERSATIONS WE HAD AND WE WILL

OPEN IT UP TO COUNSEL. >> I KNOW WE WILL HAVE DISCUSSION AROUND NUMBER ONE. I'M CURIOUS IF WE CAN KNOCK OUT TWO THROUGH SIX. IS THERE ANY MAJOR DISAGREEMENT ON TWO THROUGH SIX? DOES ANYBODY WANT TO DISCUSS ANYTHING REGARDING

TWO THROUGH SIX? >> I DO. SPECIFIC TO TWO.

>> LET'S JUST FOCUS ON NUMBER ONE FOR NOW AND WE WILL REVISIT

TWO. WHO WANTS TO KICK US OFF? >> I GUESS WHERE I AM CONFUSED

[03:20:07]

>> I THINK THE CHALLENGE IS HOW YOU IDENTIFY COMMUNITY GROUPS I GUESS TO THE TERM YOU WERE USING BECAUSE THAT IS NOT LIKE A LEGAL TERM. THAT IS JUST A PHILOSOPHICAL TERM.

>> I GUESS I WOULD LEAVE IT AS A PERFECT EXAMPLE WOULD BE A HOMEOWNERS ASSOCIATION THAT DOESN'T HAVE A PLACE TO MEET. SPEAK WITH A REALTORS ASSOCIATION

>> THEY HAVE A CONFERENCE CENTER FOR THAT .

>> BUT THEY ARE THE SAME TYPE OF ENTITY.

>> HOW? >> THEY BOTH

>> ONE IS RELATED TO A PROFIT CENTER AND THE OTHER IS NOT.

>> THEY WOULD ARGUE THEY ARE NOT. THAT IS WHAT I AM SAYING.

>> IT WOULD BE EASY I AM FINE TO SIT AND LISTEN, BUT THAT IS MY STANCE ON IT. I WILL GO WITH WHATEVER COUNSEL THINKS.

>> GENERALLY SPEAKING I AM IN AGREEMENT. I DO THINK THERE IS THERE WISDOM HAVING SKIN IN THE GAME FOR THE PURPOSE OF MAKING SURE YOU SHOW UP TO YOUR RESERVATIONS. I AM OF THE MINDSET THE CONFERENCE CENTER IS DIFFERENT. I KNOW WE DO NOT WANT TO CAUSE COMPETITION AMONGST OURSELVES, BUT THAT IS BLUEBONNET ONE IN BLUEBONNET NUMBER TWO. THIS IS COMMUNITY ONE AND 2. THAT SHOULD MEAN SOMETHING. ALONG WITH THE IDEA OF COMMENT. BEFORE WE HAD DISCUSSION ABOUT THE ADMIN BUILDING.

>> I AM IN 100% AGREEMENT WITH YOU . THE PROBLEM IS I HAVE YET TO FIGURE OUT, AND YOU COULD MAYBE HELP ME WITH THIS OR SOMEONE ELSE ON COUNSEL. I DO NOT KNOW THERE IS A WAY TO IDENTIFY COMMUNITY ORGANIZATIONS OR COMMUNITY GROUPS TO THAT TERM. IF THERE IS A WAY TO IDENTIFY THAT BY ALL MEANS I AM ON BOARD. I JUST DO NOT KNOW WHAT THAT CLARIFICATION IS.

>> IT IS IN NO SENSE ASSOCIATE WITH A CAPITALISTIC INDISCERNIBLE ]

>> WHAT IS THE DIFFERENCE IN THOSE ORGANIZATIONS?

>> BECAUSE THEY ARE RELATED TO REVENUE-GENERATING FORMATS AND

PRINCIPLES. >> I WANT TO NOT DIG ON ON THIS TOO MUCH, BUT REALTORS UNLIMITED IS A NONPROFIT WHO RAISES MONEY THAT DONATES TO PEOPLE IN NEED, WHICH IS NO DIFFERENT THAN ANY OTHER NONPROFIT. I DO NOT WANT TO GET TOO FAR INTO THAT. I WANT TO MAKE SURE IT IS NOT JUST THE CONFERENCE CENTER. WE ARE COMPETING WITH THE CIVIC CENTER ALSO BE WE MAY NOT OWN THE CIVIC

[03:25:01]

MY BIGGEST FEAR IS YOU HAVE A FACILITY THAT WAS BUILT BY THE CITIZENS FOR THE CITIZENS , AND IF YOU TURN AROUND AND MAKE THIS 100% FREE AND YOU ARE BASICALLY GOING TO KILL THAT CENTER. WE COULD ARGUE THE CONFERENCE CENTER IS A TOTALLY DIFFERENT ANIMAL BECAUSE IT IS LARGER. TO ACT LIKE WE HAVEN'T HAD A ROOM TO MEET. THAT IS LITERALLY WHY THE CIVIC CENTER WAS BUILT. AND THEY CHARGE RENT BECAUSE EVERYTHING TAKES MONEY TO OPERATE. I THINK CHARGING RENT ON THIS IS NOTHING ABOUT REVENUE . THE BUILD THINGS IN THE CITY TO KNOW WE ARE GOING TO HAVE A NET ZERO OR TRY TO GET THERAPY WE ALWAYS TRY TO BALANCE OF THE CIVIC CENTER OR THE CONFERENCE CENTER TO A LOSS. WE DIDN'T BUILD CITY HALL THINKING IT WILL BE A REVENUE GENERATOR. I THINK IF YOU TURN AROUND AND MAKE THIS FREE YOU ARE GOING TO NOT ONLY KILL THE CONFERENCE CENTER BECAUSE WHO WOULD WANT TO GO TO THE CONFERENCE CENTER? BUT YOU WILL ALSO HURT THE CIVIC CENTER AS WELL. I THINK THERE HAS TO BE A DOLLAR AMOUNT TIED TO THAT.

WHEN WE WERE BUILDING THIS I SAID THIS IS GREAT. I DO NOT KNOW HOW YOU DIFFERENTIATE AGAINST THAT BECAUSE I WOULD SAY IF THE HOA NEEDS A PLACE TO MEET A SHOULD BE ABLE TO COME MEET HERE . THAT IS WHY WE BUILT THE FACILITY. WHEN WE START TO GET INTO NONPROFITS AND BUSINESSES AND EVERYTHING ELSE I DO NOT UNDERSTAND WHY WE WOULD CUT OUR LEGS OUT FROM UNDERNEATH US AND DESTROY THE OTHER FACILITIES BY TURNING AROUND AND MAKING THIS EITHER FREE OR LESSER THAN THE RENT RATES THAT THEY CHARGE.

>> OKAY. >> I THINK A LOT OF TIME -- I THINK WE CAN ARGUE THIS ON MULTIPLE DIFFERENT WAYS. THERE COULD BE AN ARGUMENT FOR EVERY DIRECTION. I KNOW A LOT OF THOUGHT AND EFFORT HAS GONE INTO WHAT IS ON HERE ALREADY. YOU ARE TALKING ABOUT THE CIVIC CENTER. I AM HOPEFUL THE ONLY FREE PART OF THIS IS DURING BUSINESS HOURS. A DIFFERENT INTENT. IN MY MIND I DIFFERENTIATE IT BETWEEN MEETING VERSUS EVENT. AND EVENT IS MY MIND IS VERY DIFFERENT THAN A GROUP OF 10 PEOPLE NEEDING TO MEET TO HAVE THE CONVERSATION.

>> DIDN'T THE LIBRARY BUILD MEETING ROOMS?

>> YOU WOULD HAVE TO HAVE MORE THAN SIX. IT ONLY GOES UP TO SIX UNLESS YOU DO THE CONFERENCE ROOM OVER THERE, WHICH I DO NOT THINK IS OPEN TO THE PUBLIC. JUST THROWING IT OUT HERE IF IT IS ALLOWED . AND NOT GOING FOREVER ON THIS. CAN I MAKE A

MOTION AND SEE IF IT STICKS? >> I WANT TO MAKE SURE EVERYBODY GETS THEIR COMMENTS IN . WE DO NOT HAVE TO HAVE A HEATED DEBATE . I WOULD LIKE TO KNOW A GENERALIZED AREA BEFORE WE GET TO EMOTIONS AND THEN WE CAN GO TO MOTION IF THAT IS FAIR.

LET'S EVERYBODY MAKE THEIR COMMENTS.

>> WE COULD GO ON A DEEP DIVE. I AM LOOKING FOR FOUR PEOPLE

POINTED IN THE SAME DIRECTION. >> IF WE ARE GOING TO FIRE OFF I AM AT THE CURRENT RATE . IF IT IS +10% THAT IS GREAT . THEY ALREADY HAVE A RATE SCHEDULE. THAT IS JUST COPY AND PASTE.

>> WE CAN SIT HERE AND DEBATE ON WHAT A COMMUNITY USE IS AND SO IF WE WANT TO SAY IT COSTS WHAT IT COSTS TO RENT THE SAME ROOM AND WE WANT TO CREATE AN INCLUSIVE LIST OF SPECIFIC THINGS WE DEEM TO BE COMMUNITY USES IF WE WANT TO SAVE BOY SCOUTS OR GIRL SCOUTS OR HOA MEETINGS ALTHOUGH I WOULD ARGUE THEY ARE HUGE , AND THAT WOULD BE THE ONE ACTUALLY RENTING THE ROOM , SO THEY MAKE A PROFIT TO MANAGE HOA'S . I THINK IF WE TRY TO SAY IT HAS TO BE THESE BROAD CATEGORIES WE ARE LEAVING

[03:30:04]

NOT PRECLUDED FROM USING IT . >> I HAVE BEEN MORE TOWARDS THE SAME PRICE AS WE ALREADY HAVE. WE ARE STILL COMPETING .

INDISCERNIBLE ]

>> WHAT I AM LOOKING FOR IS CONSISTENCY IN EVERYTHING THAT WE DO, AND I FEEL LIKE WE JUST HAD A VERY SIMILAR DISCUSSION TO THIS LAST WEEK IN RELATION TO A NONPROFIT USE OF A PUBLIC BUILDING FOR A COMMUNITY EVENT AND USED A LOT OF THE SAME TERMS , AND THE SAME COUNSEL SAID WE ARE GOING TO LOWER RATES FOR THIS USE BE WE WILL HAVE THEM FIND A DIFFERENT METHOD BY WHICH TO FUND THIS. I FEEL LIKE IF WE TURN AROUND TONIGHT AS MUCH AS I DO BELIEVE IN A PERFECT WORLD WE SHOULD LET EVERYBODY USE THE BUILDING FOR FREE. I THINK IT SHOWS A LACK OF CONSISTENCY BETWEEN THIS CONVERSATION AND VERY RECENT ONES IN A SIMILAR SITUATION, SO I THINK THE SOLUTION IS PROBABLY SOMEWHERE IN THE MIDDLE. I DO NOT THINK NECESSARILY THAT IS BILLED TO MIRROR THE CONFERENCE CENTER AND USE NECESSARILY. I ALSO THINK WE CAN CREATE A LOT OF CHALLENGES WITH IT BEING FREE. AS I MENTIONED EARLIER IN RELATION TO WHO GETS TO USE IT FOR FREE AND WHO DOESN'T. I THINK THAT FOR CONSISTENCY'S SAKE WE EITHER NEED TO IF WE ARE GOING TO GO THE FREE ROUTE WE NEED TO EXTEND THAT TO THE OTHER PUBLIC BUILDINGS SUCH AS THE CONFERENCE CENTER AND SAY IF WE ARE GOING TO LET YOU USE THAT ROOM FOR FREE YOU CAN USE THIS AT THE CONFERENCE CENTER FOR FREE. I THINK IT HAS TO BE CONSISTENT, SO I DO NOT HAVE EXTREMELY STRONG OPINIONS FOR EITHER END OF THESE OPTIONS . BUT I DO THINK WE NEED TO MIRROR IT IN OUR OTHER POLICIES THROUGHOUT

THE CITY. >> THE LET GO OF WHAT WE ARE EXPERIENCING REFLECTING UPON WHAT ROSS HAS SAID I AGREE WITH SOME OF THE AND WOULD BE CURRENTLY PRACTICE IN OUR PARTNERS PROGRAM I BELIEVE THE SCOPE HAS TO BE TAKEN INTO CONSIDERATION.

INDISCERNIBLE ]

[03:35:12]

A BASEBALL FIELD. A SOCCER FIELD . THAT IS WHY I INCORPORATED THE

PARKS INTO MY CONVERSATION. >> THERE IS A DIFFERENCE BETWEEN USAGE AND RESERVATIONS FOR WHEN YOU RESERVE SOMETHING IT CHANGES

THE SCOPE. >> MY CONCERN IS A GIRL SCOUT OR BOY SCOUT GROUP. THOSE THAT REALLY DO NOT HAVE ANY FUNDS.

THEY GET THE ABILITY TO USE SOMETHING FOR FREE. I DON'T WANT THEM TO GET LOST IN THE PROCESS.

>> KIND OF PIGGYBACKING. I DO NOT FEEL LIKE OUR FACILITIES HAVE TO HAVE THE SAME PRICE. JUST LIKE OUR SPORTS FIELDS HAVE DIFFERENT PRICES OR WHATEVER. I GET THAT THEY NEED TO ALIGN , BUT I DO NOT FEEL THIS MAJOR PRESSURE TO MATCH BECAUSE I THINK IT IS A DIFFERENT USE. AND THE ONLY THING I AM PASSIONATE ABOUT IS ON THE NONPROFITS. I AM TALKING ABOUT SOCIAL SERVICES. I AM OKAY WITH STARTING WITH THE GENERAL NONPROFIT DESIGNATION AND REASSESS IN THREE MONTHS AND SEE IF WE ARE GETTING WHATEVER .

I LIKE HIS IDEA OF THE LIST OF THEM IF NEEDED. THAT IS WHAT I AM PASSIONATE ABOUT. SPECIFICALLY ONLY 8 TO 5. THESE ARE NOT EVENTS . IT IS NONPROFITS THAT DO NOT EVEN HAVE THEIR OWN SPACE OR TOO MUCH THAT NEEDS SOMEWHERE TO GO. THIS IS A PRIME SETTABLE PEOPLE COMING AND GOING FROM THIS SPACE.

>> THE BOY SCOUTS HAVE THEIR OWN BUILDING, AND WE GIVE THE MONEY TO REPAIR THEIR BUILDING. MY QUESTION ON THE NONPROFITS IS IF THEY NEED A PLACE TO MEET AT A REDUCED RATE ARE THEY NOT USING ANY OTHER FACILITIES IN TOWN CURRENTLY? THE CIVIC CENTER. ON AT ONE. BLUEBONNET TWO . YOU SAID YOU WOULD BE OKAY WITH A REDUCED FEE.

>> TO HAVE A MEETING DURING A TO TO FIVE MOST NONPROFITS IN OUR AREA GO TO THE MEETING ROOM THAT YOU MAX OUT AT ABOUT 16 TO 18 PEOPLE . WHEN YOU GET LARGER THAN THAT THERE IS NOWHERE ELSE.

>> BOY SCOUTS WAS AN EXAMPLE . IT COULD BE THE BOY'S MATH CLUB. I DO NOT CARE WHAT IT IS. I JUST WANT A WAY TO RECOGNIZE THAT THE GROUPS HAVE ZERO DOLLARS AND A PLACE TO MEET FOR

FREE . >> TO ME THAT IS WHERE I GOT INTO IT IS NORMAL EVEN FOR A NONPROFIT IF THEY'RE PUTTING ON AN EVENT. EXPECT FACILITY FEES.

>> IT DOES NOT TAKE AWAY WEAR AND TEAR STAFF TIME. THERE IS STILL A COST TO DO BUSINESS. THE ONLY DIFFERENT RATES ARE CITIZEN

AND NONCITIZEN. >> THE RATE DIFFERENCES ARE TRUE BECAUSE IT'S A RATE SET BY EACH PART, BUT ITSELF IT HAS TWO RACE. SAID THIS IS CITIZENS VERSUS NON-.

[03:40:29]

>> I DO NOT THINK WE ARE TRYING TO BE MEAN. THERE IS JUST A COST

TO THIS FACILITY. >> I AM NOT SAYING YOU DON'T. I AM ONLY SPEAKING FOR MYSELF. THIS IS WHY I HAVE A SOFT HEART FOR CHURCH ORGANIZATIONS. WE HAVE ZERO EXPENSE AND THAT AND THEY PROVIDE MORE BACK TO SAVE US ON FIRE AND POLICE DOLLARS AND EVEN MORE SERVICE-WISE IN THE COMMUNITY BECAUSE OF THEIR ACTIVITIES BE KEEPING THESE KIDS AND FAMILIES INVOLVED IN WHOLESOME EVENTS. IT IS A SMALL DOLLAR INVESTMENT FOR US TO HAVE THE NONPROFITS OR SMALL BOYS MATH CLUB HAVE A PLACE TO MEET THAT IS GIVING THEM SOMETHING TO DO, WHICH IS AND HAVING TO HAVE THE POLICE DEPARTMENT DEAL WITH THEM LATER. IT IS A VERY SMALL INVESTMENT ON OUR PART TO SAVE US DOLLARS LATER. THAT IS MY MAIN TAKE AWAY.

>> WE TALKED ABOUT HAVING A DEPOSIT. THE MINUTE IT TURNS INTO BIRTHDAY CAKE COMING IN AND WHAT EVER I AM TOTALLY ON THE

SAME PAGE WITH THAT. >> IS THERE ANY SCENARIO WHERE WE MEET IN THE MIDDLE?

>> LET'S OPEN THE FLOOR OF FOR MOTIONS AND SEE WHERE WE LAND.

>> I WILL MAKE A MOTION. >> OKAY.

>> WE HAVE EMOTION AND A SECOND. PLEASE VOTE. DATA FAILS 4-3. IS

THERE A SECOND MOTION? >> I WILL MOTION TO TRY THE FIRST. HOW IT IS WRITTEN ON THE PAPER FOR THE TIERED RATE.

>> THEY HAVE EMOTION FOR THE TIERED RATE. HOW IT IS WRITTEN ON THE PAPER. I WILL SECOND THAT. ARE WE GOOD TECHNOLOGICALLY HERE? PLEASE VOTE.

[EXECUTIVE SESSION ]

>> THAT IS 4-3. THAT PASSES. OKAY. ALL RIGHT, COUNSEL. THAT IS THAT THE WE CAN REEVALUATE AT A LATER DATE IF WE

[03:45:05]

>>> IT IS 10:20 7 PM AND WE ARE BACK FROM EXECUTIVE SESSION.

THERE IS ACTION TO BE TAKEN ON ITEM NUMBER TWO. THERE ARE TWO ACTION ITEMS. WHO WANTS TO GO FIRST?

>> I MOVE THE CITY MANAGER BE AUTHORIZED TO EXECUTE AN AGREEMENT . TO PURCHASE A .316 ACRE FOR A PUBLIC STREET RIGHT-OF-WAY IN GENERAL UTILITY EASEMENTS ARE LOCATED WITHIN THE SURVEY IN CONSIDERATION OF A PURCHASE PRICE OF $60,000 IN ASSOCIATION WITH CONSTRUCTION OF THE ROADWAY PROJECT PLUS PAYMENT OF ALL RELATED COSTS. THEY FURTHER AUTHORIZED TO EXECUTE ON BEHALF OF THE CITY SUCH ADDITIONAL CLOSING DOCUMENTS IS REQUIRED AS NECESSARY TO CLOSE THIS TRANSACTION.

>> MOTION AND SECOND. PLEASE VOTE.

>> THE ITEM PASSES A 7-0. THANK YOU.

>> I MOVE THE CITY MANAGER BE AUTHORIZED TO EXECUTE AN AGREEMENT WITH DONALD AND CANDACE KELLY TO PURCHASE A .17 ACRE LAND FOR A PUBLIC STREET RIGHT-OF-WAY IN GENERAL UTILITY EASEMENTS LOCATED WITHIN THE SURVEY ABSTRACT

* This transcript was compiled from uncorrected Closed Captioning.