[2025-396 Conduct a public hearing and consider and act upon an ordinance amending the City of Midlothian Zoning Ordinance and Zoning Map, relating to the use and development of 3.047± acres out of the B.F. Hawkins Survey, Abstract 464, by changing the zoning from Single-Family Three (SF-3) District to a Planned Development District No. 176 (PD-176) for Office and Retail uses. The property is generally located on the south side of US Highway 287, and west of South Midlothian Parkway. (Z26-2025-066)]

CONSENT AGENDA. WE WILL NOT BE CONSIDERING THAT ITEM. UNLESS COUNSEL HAS ANY OTHER ITEMS THAT WANT TO BE PULLED OUT FOR SUPPER DISCUSSION? I WILL HAVE A MOTION TO APPROVE THE CONSENT AGENDA MINUS D. I HAVE A MOTION IN THE 2ND. TO APPROVE THE AGENDA, PLEASE VOTE. THAT PASSES. TO THE PUBLIC HEARINGS WE HAVE ONE.2025-397 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN "AGREEMENT FOR A LOCAL BY CHANGING THE ZONING TO DISTRICT 1 76 FOR OFFICE AND RETAIL USE.

ON THE SOUTH SIDE OF HIGHWAY 287 AND WEST OF SOUTH MIDLOTHIAN PARKWAY. SIX

>> I JUST NEED TO PULLED IS UP. BUT THIS IS A REQUEST TO REZONE A THREE-ACRE UNDEVELOPED LOT WITH AN UNDERLYING ZONING OF GP TO ALLOW THE DEVELOPMENT OF TWO OFFICE BUILDINGS.

>> I THINK THAT IS THE WRONG ONE.

>> I'M SORRY. GIVE ME ONE SECOND. I APOLOGIZE. SO HERE'S THE SITE PLAN OF THE PROPOSED DEVELOPMENT LAYOUT . THIS SHOWS THERE IS A PARTIAL COMPATIBILITY WITH THE JASON ZONING DUE TO A PORTION OF THE PROPERTY TO THE EAST HAVING THE POTENTIAL TO BE RE-PLATTED AND TURNED INTO A SINGLE-FAMILY DEVELOPMENT. AS PREVIOUSLY MENTIONED THE PROPOSED DEVELOPMENT IS CONSISTENT WITH THE COMPREHENSIVE PLAN FUTURE LAND

[00:20:04]

USE DESIGNATION AND SUPPORTS CORPORATE OFFICES AND RETAIL.

HERE ARE THE THREE GOALS AND STRATEGIES TO SUPPORT THE COMPREHENSIVE PLAN CONSISTENCY. THIS SHOWS YOU HOW THE PROPOSED OFFICES ARE COMPATIBLE WITH THE SURROUNDING EDUCATIONAL AND CHURCH LAND USES IT SHOWS THE APPLICANT WAS WILLING TO WORK WITH STAFF TO INCORPORATE IT D CELL LANE TO IMPROVE ACCESS.

THESE ARE BOTH BUILDING ELEVATIONS. THE APPLICANTS REQUESTING THE VARIANCE TO INCREASE UNDERLYING GP ZONING MAXIMUM HEIGHT ALLOWANCE BY FIVE FEET. HERE'S THE LANDSCAPE PLAN. AND FIVE POSTCARDS WERE MAILED OUT TO PROPERTY OWNERS WITHIN A 200 FOOT RADIUS OF THE PROPERTY. STAFF HAS RECEIVED NO OBJECTIONS LAST MONTH'S PLANNING AND ZONING RECOMMENDED APPROVAL OF THIS REQUEST WITH A MOTION TO REMOVE THE RESIDENTIAL ADJACENCY SIX-FOOT SCREENING REQUIREMENTS. STAFF RECOMMENDS APPROVAL OF THIS TO PD FOR GP USES. IT'S CONSISTENT WITH THE COMPREHENSIVE PLAN FUTURE LAND USE MAP AND PARTIAL COMPATIBILITY . I'M OPEN TO QUESTIONS AND THE APPLICANT IS

HERE AS WELL. >> DID ANYONE FROM THE PUBLIC SIGN UP TO SPEAK ON THIS. I WILL TAKE A MOTION TO CLOSE THE

PUBLIC HEARING. >> MOVED CLOSE THE PUBLIC HEARING. PLEASE VOTE. THE ITEM PASSES. HE SAID THE APPLICANT IS HERE? WITH THE APPLICANT LIKE TO MAKE A PRESENTATION OR YOU CAN STAND FOR QUESTIONS. EITHER WAY. WOULD LIKE TO MAKE A

PRESENTATION? >> NO, I'M JUST HERE TO ANSWER ANY QUESTIONS. I CAN ANSWER ANY QUESTIONS YOU MAY HAVE. HE'S DONE A GOOD JOB OF EXPLAINING THE MAGNITUDE OF WHAT WERE LOOKING FOR. BUT MY QUESTION IS FOR STAFF. YOU MENTIONED A

DECELERATION LANE. >> THAT WILL BE THE SOUTHWEST

ENTRANCE . >> MY SECOND QUESTION IS DO YOU MIND ELABORATING ON PLANNING AND ZONING OF REMOVING THE SCREENING WALL AND WHERE THAT WOULD BE ON THE SITE AND WHAT IT MIGHT LOOK

LIKE? >> OF COURSE.

>> AND STAFF IS IN OPPOSITION TO WHAT PLANNING AND ZONING WAS?

YOU CAN ELABORATE . >> LET ME SHOW YOU RIGHT HERE.

OKAY. THIS PROPERTY BELONGS TO A CHURCH COPPER RIGHT HERE THE CODE REQUIRES A SIX FOOT FENCE OR A SCREENING DEVICE. AND PLANNING AND ZONING FELT IT WAS A NUISANCE ORIGINALLY WAS LEFT OUT OF THE PLAN BUT THE APPLICANT DID ACCOMMODATE AND IT WAS BROUGHT UP AND THEY DECIDED IT WAS A NUISANCE AND BASICALLY THE PURPOSE OF IT AND SO THEY VOTED THAT MOTION APPROVED WITH THAT MOTION. BUT THAT IT WAS NEEDED? WHAT ABOUT ON THE SOUTH

PART OF THE TRIANGLE? >> THE SOUTH PART. THAT WILL BE ZONED GENERAL PROFESSIONAL, WHICH WOULD NOT BE RESIDENTIAL.

THE ZONE CHANGE IS A NONRESIDENTIAL ZONING. SO THAT MEANS ONLY RESIDENTIAL ZONING WILL REQUIRE THE SCREENING .

>> THE SITE PLAN IS SHOWING VARIABLE HEIGHT WALL ALONG THE

SOUTHERN BOUNDARY LINE . >> SAY THAT ONE MORE TIME.

>> THE BLACK LINE HAS A LABEL IT SAYS VARIABLE HEIGHT SCREENING WALL. THAT IS A RETAINING WALL? THAT'S A RETAINING WALL TO CHANGE THE ELEVATION AT BOTH OF THOSE SITES. BUT THAT IS CORRECT. IT'S A RETAINING WALL ON THE SOUTHWEST CORNER THERE.

OR THE SOUTHEAST CORNER. THAT WILL BE A RETAINING WALL. WE KIND OF HAVE TO RAISE THAT AREA OF BECAUSE OF FALSE DOWN TOWARD THE CREEK AND IT WILL BE A VARIABLE HEIGHT RETAINING WALL.

>> IT JUST SAYS WALL. SOTO ONLY TALKS ABOUT ONE KIND OF A WALL.

LIKE WHAT ARE WE ACTUALLY SHOWING HERE. IS CROSS ACCESS PROVIDED FOR INTO THE ADJACENT DRIVEWAY ENTRIES OFF THE SERVICE

[00:25:02]

ROAD? >> NO, SIR. WE DID NOT PROVIDE ANY CROSS ACCESS TO THE SOUTH OR EAST . NOT KNOWING WHAT THE FUTURE DEVELOPMENT IS TO THE EAST THERE IS AN OPPORTUNITY THERE FOR A DOUBLE STACKED PARKING ALONG THE ACCESS ROAD THAT YOU COULD CONNECT THAT TO THE NORTH . TO THE SOUTH IS HEAVILY TREED AND WE DIDN'T WANT ANY OF THAT CONNECTION

THERE. >> SO WE DON'T THINK THERE WILL EVER BE ANY NEED FOR A CONNECTION THERE.

>> I DO NOT BELIEVE SO. >> I THINK WE OWN THAT AS THE CITY. SO IS THAT PROHIBITING DEVELOPMENT IN PERPETUITY?

>> WE COULD REQUIRE A MUTUAL ACCESS EASEMENT THROUGH THEIR AND WE COULD HAVE THAT IF WE WANTED TO MAKE THAT CONNECTION

TO THE EAST. >> I JUST KNOW WE HAVE ANOTHER RETAILER COMMERCIAL DEVELOPMENTS THAT OCCURRED THAT DID NOT HAVE THAT PRECISION VISION OR CONCEPT IN PLACE AND THEY DON'T ALLOW FOR GOOD CONNECTIVITY AND IT FORCES PEOPLE INTO AND OUT OF AND BACK ON THE MAIN ROAD AND BACK OFF THE MAIN ROAD. AND I DON'T WANT TO START THAT PRECEDENT ALONG THE ACCESS ROAD FOR 287 . I THINK OF THESE PROJECTS DEVELOP OUT IT NEEDS TO BE IMPLIED THAT WE WANT TO HAVE LESS POINTS OF INGRESS AND EGRESS THAT SHARED DRIVES RATHER THAN MORE. SEE THE CHALLENGE IT HAS ON 9TH STREET WHERE WE HAVE A LOT OF DRIVEWAYS AND ROADWAY AND IT CREATES A PROBLEM FROM A TRAFFIC FLOW STANDPOINT. IN A PROJECT LIKE THIS I WANT TO SEE MAYBE 12 SOMETHING DOES DEVELOP THAT THERE IS AN INGRESS AND EGRESS THERE.

>> IS THAT AN ISSUE WITH CROSS ACCESS? BUT WE DON'T HAVE ANY

ISSUES WITH THAT. >> MORE ACCESS TO THE SITE.

>> DO YOU HAVE A BUILDOUT PLAN? ARE YOU BUILDING BOTH BUILDING SIMULTANEOUSLY? IT DEPENDS ON THE MARKET. AS SOON AS WE CAN WE WOULD LOVE START MARKETING THE PROPERTY OR LEASE SPACE. THE SECOND FLOOR OF THE FIRST BUILDING ON THE SOUTH SIDE IS PRETTY WELL SPOKEN FOR. DEVELOPER WILL BE THE TENANT ON THAT IN THE MAIN TENANT OF THE PROPERTY. SO THAT IS ALREADY BEING COMPLETED. THE GROUND FLOOR WILL BE LEASED OUT. IT DEPENDS ON HOW MUCH ACTIVITY WE GET BEFORE WE START ON THE

SECOND ONE. >> ANY OTHER QUESTIONS OR

COMMENTS ON THIS CASE? >> I HAVE ONE OTHER QUESTION. IN THE EXTREME SOUTH CORNER IS THE ONLY DUMPSTER ON THE POLE SIDE?

>> IT'S A 6 YARD DUMPSTER CONNECTION WE HAVE THERE. I THINK THAT WILL BE ADEQUATE FOR WHAT WE HAVE AS LONG AS WE SET IT UP WITH THE TRASH SERVICE TO DO MULTIPLE PICK UP AND DROP OFFS , I THINK IT'S ADEQUATE FOR THAT.

>> THE ONLY CONCERN I HAVE IS IT'S A PRETTY GOOD HEIGHT ON

THAT >> FROM THE NORTHERN OF THE TWO BUILDINGS. THAT CREATES THE ENVIRONMENT WHERE STUFF GETS BILLED ALONG THE WAY GETS LEFT OUT BY THE BACK DOOR WE WILL TAKE IT OUT LATER. I'M NOT SAYING IT NEEDS TO BE CLOSER TO THE BUILDING BUT IT SEEMED LIKE THAT MIGHT BE A POINT OF CONCERN, ESPECIALLY -- CAN YOU HAVE RESTAURANTS AND THIS?

>> I BELIEVE SO, YES. >>

>> WITH THAT , I'M TRYING TO THINK OF POTENTIAL RETAIL USES THAT ARE MUCH HIGHER VELOCITY TRASH USERS IF YOU HAVE A COUPLE OF THOSE IN THEIR , IS IT STILL SUFFICIENT? THE WHOLE GROUND FLOOR WAS RESTAURANTS WE HAVE SUFFICIENT DUMPSTERS?

>> SUFFICIENCY OF THE DUMPSTER CAPACITY, I BELIEVE IT HAS ENOUGH CAPACITY. I SEE YOUR CONCERN ABOUT THE TRAVEL DISTANCE ON THOSE. DO -- ONE OF THE BIGGEST THINGS FOR US IS THE PARKING AREA THAT YOU SEE ON THAT SOUTHEAST CORNER THERE, THAT WILL BE UNDERGROUND . SO YOU HAVE A LOT OF TYPING UNDERNEATH THAT AND THE FOUNDATIONS FOR THOSE WILL BE SET ON A THICKER FOUNDATION DEPENDING ON WHAT ENDS UP

[00:30:02]

IT TO THE CORNER. THAT'S REALLY THE MAIN REASON FOR THAT BEING TUCKED AWAY IN THAT LOCATION IN THAT CORNER. AS FAR AS TRAVEL DISTANCE GOES, I DO SEE SOME CONCERN POSSIBLY WITH THE FARTHEST NORTH POTENTIAL LEASED SPACE AND WE CAN TRY TO WORK ON THAT WITH CART HER WORK WITH THE MANAGEMENT ON THE DISTANCE FOR THAT. WE TALK ABOUT RETAIL WE HAVE SOME IDEAS OF RETAIL. -- RESTAURANTS AND SPACES IN BETWEEN THE BUILDINGS THERE'S AN OUTDOOR COURTYARD SPACE OF THE INTENTION THERE IS TO FOCUS OUR RESTAURANTS RIGHT THERE SO WE HAVE ACCESS TO OUTDOOR PATIO SPACES AND THE DISTANCE FROM THAT IS PROBABLY THE CLOSEST OTHER THAN THE SOUTHEAST CORNER.

>> THANK YOU. >> I WILL TAKE A MOTION ON IT.

MOVED TO APPROVE. >> SECONDED.

[2025-397 Consider and act upon authorizing the City Manager to negotiate and execute an “Agreement For A Local On-System Improvement Project” with the Texas Department of Transportation (TxDOT) for roadway improvements along a segment of FM 663.]

RECOMMENDATION AND CROSS ACCESS AGREEMENT TO THE SOUTH.

>> SECONDED. >> IVAN MOTION TO APPROVE I HAVE A MOTION TO APPROVE AND A SECOND. PLEASE VOTE. THANK YOU.

ONTO THE REGULAR AGENDA. 2025-397 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN "AGREEMENT FOR A LOCAL ON-SYSTEM IMPROVEMENT PROJECT" WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR ROADWAY IMPROVEMENTS ALONG A SEGMENT OF FM 663.

>> THANK YOU, MAYOR. GOOD EVENING COUNSEL. WE'VE BEEN WORKING ON THIS PROJECT FOR MULTIPLE YEARS NOW. A BIG PART WAS WORKING THROUGH TXDOT BUT IT INVOLVES ADDING AN ADDITIONAL DECEL LANE SO THAT WE WOULD HAVE TWO THROUGH LANES GOING TO THE INTERSECTION ALONG 663 AT HOPKINS RUN ROAD AND CONTINUING THOSE TO THE NORTH AS WELL SO YOU HAVE TWO NORTHBOUND TO MATCH THE SOUTHBOUND LANES THAT WE DID SEVERAL YEARS AGO ON 663. IT'S THE FIRST TIME WE'VE DONE ONE. THIS IS THE FIRST AGREEMENT WE'VE HAD TO DO WITH TXDOT. WE RECEIVED A PERMIT FROM TXDOT TO DO THE PROJECT AND THEN WE HAD ALREADY BEEN OUT TO BID WITH THE PROJECT AND AS A CONDITION WHEN YOU GO THROUGH AND ONE OF THE THINGS WE ARE WORKING ON IS THERE'S A FEE THAT TXDOT HAS IN HERE FOR OVER $80,000 THAT'S PAYABLE TO THEM BY THE CITY.

WE'VE NOT ONLY PAID FOR ALL THE DESIGN SERVICES AND PAY FOR ALL THE CONSTRUCTION BUT TXDOT HAS A FEE. IN THE PAST WE'VE BEEN FORTUNATE THAT THEY'VE WAIVED THIS FEE AND OTHER AGREEMENTS THAT WE'VE HAD BASED ON THE FACT WE ARE DOING THE IMPROVEMENTS. WE ARE CONNECT CONTINUE TO MAKE A RUN ITEM. THE PROBLEM WE HAVE IS THE NEXT ITEM COMING BEFORE YOU HAVE A CERTAIN AMOUNT OF TIME WE HAVE TOWARD THAT PROJECT OR IT WILL NEED TO BE REJECTED AND REBID OR THE PROJECT NOT ACTUALLY OCCURRING.

AS IT IS CURRENTLY PRESENTED BEFORE YOU WE HAVE THE AGREEMENT BASICALLY IS READY FOR THE MOST PART. IT INCLUDES 80,000 PAYMENT THAT THE CITY IS REQUIRED TO PAY TO TXDOT AS PART OF THIS PROJECT. WE WILL CONTINUE TO TRY TO NEGOTIATE AND GET THAT EITHER REDUCED OR WAIVED BECAUSE IT IS $900,000 THAT THE CITY IS

PAYING. WE ARE UTILIZING >> REPORTER: ROAD IMPACT FEES ,AND, AGAIN, IT'S ONE OF THESE THINGS THAT WE ARE WORKING ON AND IT WILL IMPROVE THE AREA AND IN THE PAST WE'VE BEEN ABLE TO HAVE THESE WAIVED. THAT'S IN THE AGREEMENT NOW. I'M HAPPY TO ANSWER QUESTIONS THAT YOU MAY HAVE.

>> MY ONLY QUESTION IS HOW FAR SOUTH DOES IT GO? DOES IT GO ALL THE WAY TO THE SOUTHBOUND LANE GOES DOWN TO WHATEVER THAT

NEIGHBORHOOD IS. >> NO, IT DOESN'T. AND IN ORDER TO DO THIS AS A CITY PROJECT WE HAD TO REMAIN UNDER $1 MILLION ON THE COST. WHEN WE STARTED EXTENDING FURTHER DOWN WE HAVE

[00:35:02]

DRAINAGE CULVERTS AND WE WOULD EXCEED THE $1 MILLION, WHICH MEANS IT WOULD BE LONGER TO GET THE WORK DESIGN COMPLETED. SO WE PULLED IT BACK. WE WILL BE KIND OF STARTING OUT WE CURRENTLY HAVE THE DECEL LANE THAT GOES INTO 7-ELEVEN AND TURN THAT TO A THROUGH LANE AND THEN BUILD A NEW DECEL LANE AND CONVERT THAT INTO A THROUGH MAINE. TXDOT MADE ACCOMMODATIONS SO WE DID REACH OUT TO THEM ON AUTUMN RUN. THE SIGNAL HAS BEEN SET TO WHERE IT DOES NOT IMPEDE ARE IN CONFLICT WITH THIS ADDITIONAL LANE WE WILL HAVE TO DO SOME ADJUSTING OF THE PEDESTRIAN SIGNAL ON ONE OR TWO OF THE AREAS BUT THAT IS PRETTY MINOR. WE ORIGINALLY HAD INTENDED TO GET THAT FAR SOUTH BUT THE COST WAS GOING TO PRECLUDE US BEING ABLE TO DO IT AS A CITY PROJECT. WE ARE WITHIN THE EXISTING RIGHT AWAY. UTILITIES HAVE BEEN RELOCATED

THAT WERE IN CONFLICT. >> I CAN SEE THE HIGHLIGHTED

SECTION. >> SO IF WE HAVE A LIMIT ON BUDGET OF 1 MILLION, HOW CAN WE TAKE ON A PROJECT?

>> I THINK IT WILL BE INDIVIDUAL PROJECTS. IT'S INDIVIDUAL

PROJECTS. >> WHAT I'M GETTING AT IS IF WE WANTED TO GO WE ARE LIMITED TO 1 MILLION WE CAN GET THERE ON A SECONDARY PROJECT? CAN WE TAKE ON A SECONDARY PROJECT? INAUDIBLE ] SPOKE ONE OF THE THINGS IS WHEN WE FIRST STARTED THIS, BACK IN JULY OF 2022 IS WHEN HE FIRST STARTED WORKING ON IT AND IT WAS NOT REALLY DELAYED SO MUCH ON OUR DESIGN. THERE WAS A LOT OF BACK AND FORTH WITH TXDOT ON THE REVIEW AND TRYING TO GET THE AGREEMENT IN PLACE. IF WE WERE TO START THIS NOW AND START TO DESIGN FOR THE NEXT SEGMENT , THERE'S A LITTLE

WHILE -- >> THAT THOUGHT PROCESS ROLLS INTO SEVERAL THOUGHTS. IF WE ROLL INTO THE SITUATION IN THE FUTURE AND WE REALIZE WE WOULD'VE LIKED FOR THAT TO TRAVEL FURTHER SOUTH IN THE NEXT PHASE AND WE CAN'T GET THERE ON

[2025-398 Consider and act upon authorizing the City Manager to enter into an agreement with Tejas Cutters, LLC for the FM 663 Northbound Lane Extension Project in a base bid amount of $823,317.20, plus contingency in the amount of $75,000, for a total cost of $898,317.20.]

THE FIRST BILLING, HOW CAN WE STACK PROJECTS SO WERE NOT WAITING TWO MORE YEARS TO GET THE NEXT -- COULD THERE BE SIX MONTHS APART AND SET THOSE A SEPARATE PROJECTS?

>> YES, SIR. >> THANK YOU.

>> I'M INTERESTED IN TXDOT FUNDING THE ROADWAYS. ANY OTHER QUESTIONS ON THIS CASE? I WILL TAKE A MOTION ON IT. A MOTION TO APPROVE. PLEASE VOTE. THE ITEM PASSES. THANK YOU. NEXT 2025-398 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TEJAS CUTTERS, LLC FOR THE FM 663 NORTHBOUND LANE EXTENSION PROJECT IN A BASE BID AMOUNT OF $823,317.20, PLUS CONTINGENCY IN THE AMOUNT OF $75,000, FOR A

TOTAL COST OF $898,317.20. >> I WILL USE THE SAME EXHIBIT.

IS SPEAKING TO THE SAME PROJECT. THIS IS THE PROJECT WE WENT OUT TO BID ON ON OCTOBER 7TH AND WE RECEIVED SEVEN BIDS FOR THE PROJECT. THE BITTER WE ARE RECOMMENDING WAS THE SECOND LOWEST, HOWEVER THIS IS GOING TO BE THE LOWEST QUALIFIED . THE CONSULTANTS DID REFERENCE CHECKS ON THE LOWEST BID AND EITHER DIDN'T GET ANY FEEDBACK FROM TWO OF THE REFERENCES AND ON ONE OR TWO THEY JUST AND VERY MINIMAL WORK THAT ONE WAS THE PANEL REPLACEMENT WAS A HANDFUL. SO FROM THAT STANDPOINT WE DIDN'T FEEL COMFORTABLE WITH THE CONTRACT BEING ABLE TO PERFORM THIS ON A TXDOT PROJECT AND GET IT DONE WITHIN THE TIME FRAME. SO THE SECOND LOW BID IS WHO WE ARE RECOMMENDING WE WOULD PROCEED WITH. WE RAN THIS PAST CITY ATTORNEY AGREEMENT THAT WE CAN PROCEED AS PROPOSED. WE DO HAVE IT SET FOR 150 DAYS OF

[2025-399 Consider and act upon authorizing the City Manager to enter into a First Amendment to an Agreement for Professional Services with Manhard Consulting for additional engineering-related design services associated with a new raw water pipeline through Balcones Ranch in Cedar Hill, Texas in the amount of $118,400. ]

COMPLETION. IT'S TO TRY TO GET OUT AND GET THIS JOB COMPLETED AS QUICK AS WE CAN . AGAIN, THIS IS BEING FUNDED FROM IMPACT FEE MONIES AND WE HAVE THIS BUDGET AND PLAN FOR AND I'M HAPPY TO

ANSWER QUESTIONS OF COUNSEL. >> ANY DISCUSSION ON THIS?

[00:40:03]

>> SO MOVED. PLEASE VOTE. THE ITEM PASSES 6-0 . 2025-399 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIRST AMENDMENT TO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH MANHARD CONSULTING FOR ADDITIONAL ENGINEERING-RELAT ED DESIGN SERVICES ASSOCIATED WITH A NEW RAW WATER PIPELINE THROUGH BALCONES RANCH IN CEDAR HILL, TEXAS IN THE AMOUNT OF

$118,400. >> IF COUNSEL WILL RECALL WE HAVE AN AGREEMENT THAT'S THE CONSULTANT WORKING FOR THE DEVELOPMENT THAT IS JUST TO THE SOUTH AND SO THE CURRENT WATERLINE IS THE EASEMENT CURRENTLY RUNS TO THE SITE AND BACK IN THE DAY WHEN THIS WAS INSTALLED NOTHING WAS THERE SO YOU CAN SEE THAT HOW THE EASEMENT RUNS THROUGH THAT SITE.

THERE ARE BASICALLY LOTS AND PROPERTIES IMMEDIATELY ADJACENT TO AND COMPLETELY ENCOMPASSING AND ENCROACHING UPON THE EASEMENT. IT IS STILL FREE AND CLEAR BUT YOU WILL HAVE A LOT OF IMPROVEMENTS IMMEDIATELY ADJACENT. THE ORIGINAL PLAN WAS TO PUT IN A PARALLEL RAW WATER PIPELINE IT'S 36 INCHES BASED ON THE MASTER PLAN OF THE ORIGINAL PLAN WE HAVE WAS THEY WERE GOING TO DESIGN IT AS PART OF THE DESIGN GOING ON WITH THIS DEVELOPMENT, BUT WE WERE TO GO THROUGH THE FIRST PHASE OF DEVELOPMENT , WHICH IS COMING IN FROM THIS AREA HERE AND WORK YOUR WAY BACK DOWN TO THE SOUTH. SINCE THAT TIME WE'VE HAD ADDITIONAL DISCUSSIONS WITH THE CONSULTANT BUT ALSO WITH THE DEVELOPER AND THE DEVELOPER HAS EXPRESSED AN INTEREST IN GRANTING US AN EASEMENT THAT WILL TAKE US AROUND THE AREA AND THROUGH THEIR OPEN SPACE INSTEAD OF IMMEDIATELY ADJACENT TO THOSE HOMES SO THIS IS KIND OF WHAT WE ARE LOOKING AT. SO WE HAD STARTED DESIGN WORK ON THIS TO A DEGREE AND NOW WE WANT TO COME BACK AND TAKE A STEP BACK AND THIS IS A BETTER LONG-TERM SOLUTION FOR US IN THE INTENT WOULD BE AT SOME POINT WHEN THE RAW WATER PIPELINE IS NO LONGER IN SERVICE THAT WE CAN BASICALLY -- AND STILL HAVE AN EASEMENT AND A RAW WATER PIPELINE BUT THE INTENT IS TO COME THROUGH AND DO THE DESIGN WORK AND LOOK TO TRY TO GET THIS LINE IN FROM THE SOUTHERN PART OF THE DEVELOPMENT ACROSS THE PARKWAY AND HAVE IT READY . WE'VE ALSO REACHED OUT AND HAD DISCUSSIONS WITH ASH GROVE. ON THIS SIDE AT THIS POINT IN TIME ASH GROVE EXPRESSED AN INTEREST WITH TRYING TO ACQUIRE AND GET AN EASEMENT FROM THEM. AND THE INTENT WOULD BE TO GET THAT EASEMENT IN PLACE NOW. AND HAVE THE EASEMENT TO THIS DEVELOPMENT AND HOPEFULLY WE CAN DO A PUBLIC PARTICIPATION AGREEMENT WITH THE DEVELOPER TO GET THAT SEGMENT LINE INSTALLED AND HOPEFULLY WE WILL REALIZE COST SAVINGS WITH

[2025-400 Consider and act upon authorizing the City Manager to negotiate and execute an “Interlocal Agreement for Pipeline Repair” with the Tarrant Regional Water District. ]

THAT. AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT COUNSEL MAY

HAVE. >> QUESTIONS ON THIS?

RECOMMENDATION FROM UAB. >> CORRECT. A MOTION?

>> SO MOVED. >> SECONDED. PLEASE VOTE. THE ITEM PASSES 7-0. 2025-400 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN "INTERLOCAL AGREEMENT FOR PIPELINE REPAIR" WITH THE TARRANT REGIONAL WATER DISTRICT.

>> THIS IS MY LAST ITEM YOU WILL HAVE TO DEAL WITH ME THIS EVENING. IF COUNSEL WILL RECALL THEY CURRENTLY HAVE RAW WATER PIPELINES THAT BASICALLY GO THROUGH THE CITY. ONE OF THE AREAS IT ACTUALLY GOES THROUGH IS THAT DEVELOPMENT THIS HAS BEEN BUILT THIS WHOLE SECTION OVER THAT EASEMENT, WHICH APPROVAL WAS RECEIVED TO BUILD THAT ROAD OVER THE EASEMENT. THE ISSUE RIGHT NOW IS THERE GOING THROUGH

[00:45:04]

THEIR PORTIONS OF THE PIPELINE THEY HAVE TO REPLACE AND UPGRADE SO IT'S BEEN IN PLACE FOR ALL THESE YEARS AND UNFORTUNATELY THERE'S A SEGMENT THAT IS RIGHT UNDERNEATH THIS ROAD THAT IS DETERMINED IT NEEDS TO BE REPLACED. AS PART OF THE AGREEMENT ESSENTIALLY IF THEY COME IN AND HAVE TO REPLACE AND DO ANY WORK IT'S NOT THE RESPONSIBILITY TO REPLACE THE IMPROVEMENTS THAT ARE THERE BECAUSE EASEMENT WAS THEIR FIRST. BUT WE HAVE A GOOD RELATIONSHIP WITH THEM AND SO THEY REACHED OUT TO US AND THEY SAID WE WON'T WANT TO HAVE TO TEAR UP THE ROAD. THERE ARE A LOT OF THINGS THAT ARE THERE AND WE DON'T WANT TO WORRY ABOUT DETOURS AND ALL THAT, SO THEY CAME BACK AND SAID WITH THE CITY PARTICIPATE THEY WILL DO BASICALLY A CARBON FIBER REPAIR THAT ALLOWS YOU WORK FROM INSIDE PIPELINE SO YOU ARE DOING ANYTHING ON THE EXTERIOR AND IS PART OF THAT THE ISSUE IS IT'S MORE THAN TWICE THE COST IF THEY WOULD JUST OPEN CUT AND WE HAD TO COME BACK AND REPLACE IT. WE ESTIMATED WHAT WE THOUGHT THE COST WOULD BE UTILIZING THE CITYWIDE CONCRETE BID THAT WE HAVE AND WHAT THE COST WOULD BE FOR THEM TO REMOVE THIS SEGMENT OF ONWARD ROAD AND THAT WOULD INCLUDE THE SIDEWALKS AND THE TWO LANES IN EACH DIRECTION AND THE IRRIGATION AND ANYTHING ELSE AND LOOKING AT DETOURS. WE CAME UP AND THE COST THAT WE HAD WORKED UP WAS A LITTLE OVER $71,000 IS WHAT WE FIGURED OUR COST WOULD BE. ORIGINALLY THE CONTRACT WAS WRITTEN TRWD GOT THE COST BACK AND IT'S MORE THAN 50-50 BUT THEY WILL COVER THE DIFFERENCE. THEY SAID IF YOU CONTINUE AND AGREE TO PAY THE 71 NINE THEY WILL MAKE UP THAT DELTA. IT'S MORE THAN TWICE THE COST. WE WOULD PREFER TO THEM TO DO IT AS WELL. THIS WOULD BE DONE AS PART OF THE AGREEMENT .

BECAUSE IT'S ROADWAY PROJECT THE FUNDING WILL COME FROM PUBLIC WORKS BECAUSE IF THEY ARE TEARING IT OUT WE'D BE UTILIZING THE STREETS DEPARTMENT TO COME BACK AND DO THOSE REPAIRS ON THE ROADWAYS AND SIDEWALK. I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. IT CAME TO US AFTER UAB AND THEY

[2025-401 Consider and act upon a quote from GLC Roofing to remediate mold from Fire Station 2 at a cost of $516,420, which includes an additional contingency of $40,000.]

ASKED THAT WE TRY TO GET THIS BEFORE COUNSEL TO KEEP THINGS

MOVING ON THEIR SIDE. >> BASICALLY , WE ARE PAYING ABOUT $73,000 BUT IN THIS SCENARIO IT DOESN'T INTERRUPT TRAFFIC OR ANYTHING LIKE THAT .

>> YES, SIR. >> A NO-BRAINER.

>> A MOTION TO APPROVE AS PRESENTED. PLEASE VOTE. THE ITEM PASSES. 2025-401 CONSIDER AND ACT UPON A QUOTE FROM GLC ROOFING TO REMEDIATE MOLD FROM FIRE STATION 2 AT A COST OF $516,420, WHICH INCLUDES AN ADDITIONAL CONTINGENCY OF $40,000. COUNSEL, I WILL REMIND YOU WE DISCUSSED THIS AT LENGTH IN THE WORKSHOP , SO UNLESS EVERYBODY WANTS A PRESENTATION , WE CAN PROBABLY SURPASS THAT. IS ANYONE SIGNED UP TO SPEAK ON THIS? I WILL TAKE A MOTION ON IT.

>> MOTION APPROVED. PLACE YOUR VOTE . THE ITEM PASSES.

>> IT'S THAT REPORT THAT WAS GIVEN . IT PROVIDES FUNDING FOR

[2025-402 Consider and act upon awarding a three-year contract with two, one-year extension options to Bound Tree Medical, LLC (Bound Tree) with an alternate contract to Life-Assist, Inc. (Life-Assist) to provide EMS Fire Dept Medical Supplies for the City of Midlothian effective January 1, 2026.]

THE REMEDIATION PLAN A RENOVATION RECOMMENDATION FOR MIDLOTHIAN FIRE STATION NUMBER 2 FOLLOWING THE DISCOVERY OF MOLD CONTAMINATION IN INCLUDES REPLACEMENT OF INSULATION AT REBUILD OF THE AFFECTED AREAS ON THE DIRECTION OF A GENERAL CONTRACTOR. ALTHOUGH THE STATION QUARTERS ARE NOT GOING TO BE HABITABLE THERE WILL BE TEMPORARY HOUSING AND IT WON'T AFFECT RESPONSE TIME. THIS WILL GIVE US A SAFE AND EFFICIENT FIRE STATION READY FOR THE NEXT 20 YEARS.

>> MOVING ON. 2025-402 CONSIDER AND ACT UPON AWARDING A THREE-YEAR CONTRACT WITH TWO, ONE-YEAR EXTENSION OPTIONS TO BOUND TREE MEDICAL, LLC (BOUND TREE) WITH AN ALTERNATE CONTRACT

[00:50:02]

TO LIFE-ASSIST, INC. (LIFE-ASSIST) TO PROVIDE EMS FIRE DEPT MEDICAL SUPPLIES FOR THE CITY OF MIDLOTHIAN EFFECTIVE JANUARY 1, 2026. IF YOU WANT TO HAMMER THE FIRE DEPARTMENT, WE

CAN DO IT NOW. >> OR JUST SAY IT SOUNDS GREAT.

WE WENT OUT TO BID FOR THIS TWO MONTHS AGO. WE HAD SIX VENDORS SUBMIT WITH THREE OF THEM BEING QUALIFIED AND AT THE END OF THE PROCESS WE CAME OUT WITH THE PRIMARY VENDOR CASE THEY ARE NOT ABLE TO SUPPLY AN ITEM THAT WE NEED. THEY HIT EVERY CHECKMARK AND WERE ABLE TO PROVIDE 100% OF THE ITEMS THAT WERE IN THE BIDDING PROCESS. JUST TO REFRESH A LITTLE BIT ON THAT. PRESENTLY WE HAVE 132 CITIES THAT ARE PIGGYBACKING UNDERNEATH THIS CONTRACT . IT PROVIDES A TON OF VALUE FOR THE CITY IN REGARD TO KEEPING OUR PRICES DOWN AND HISTORICALLY SPEAKING WE GET FIRST CALL SOMETHING IS COMING UP SHORT.

INAUDIBLE ] IS SECONDARY. OUR HOPE IS HE PASS THIS AND KIND OF CONTINUE. THANK YOU. QUESTIONS OR COMMENTS?

>> THAT WAS SOMETHING I WAS CAN ASK. I WAS GOING TO ASK.

>> WE ARE THE LEAD CITY. >> I THINK THAT IS GREAT. WHO

ARE USING RIGHT NOW? >> WE ARE USING BOUND TREE RIGHT

NOW. >> WE ARE REDOING THE SAME --

>> ABSOLUTELY. >> WE HAVEN'T HAD ANY QUALITY

ISSUES? >> NO, SIR. HAVE A LOCAL WAREHOUSE IN GRAND PRAIRIE AND IT PUTS THEM OVER THE TOP. THEY ARE ABLE TO DELIVER TO US. AND IF SOMETHING HAPPENS AND WE NEEDED IMMEDIATELY, WE CAN GO TO GRAND PRAIRIE. IT'S BEEN

[2025-403 Consider and act upon authorizing the City Manager to negotiate terms and enter into an agreement with Dean Construction for Pre-Construction Phase services as the Construction Manager at Risk (CMAR) for Heritage Plaza/Heritage Park Expansion for a fee not to exceed $15,000.00.]

GRACIOUS OPERATING WITH US THE LAST FEW YEARS. A REALLY GOOD

JOB. >> AGREEABLE PRICE DECREASE IN THOSE NICE TO SEE . WE DON'T SEE

THAT VERY OFTEN. >> YES, SIR. WE DID SEE SEVERAL AUDIT THIS GO AROUND. AS VOLATILE AS MEDICAL SUPPLIES ARE CAR WE WILL TAKE ALL THAT WE CAN.

>> A MOTION TO APPROVE AS PRESENTED.

>> PLEASE VOTE. PASSES 7-0. 2025-403 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE TERMS AND ENTER INTO AN AGREEMENT WITH DEAN CONSTRUCTION FOR PRE-CONSTRUCTION PHASE SERVICES AS THE CONSTRUCTION MANAGER AT RISK (CMAR) FOR HERITAGE PLAZA/HERITAGE PARK EXPANSION FOR A FEE NOT TO EXCEED $15,000.00.

>> GOOD EVENING, MAYOR , COUNCIL MEMBERS. WE'VE TALKED ABOUT THIS PROJECT FOR A LONG TIME. IF YOU WANT TO MAKE A MOTION, WE CAN ROLL THIS RIGHT ON. SPEAKING OF HERITAGE, WE ARE READY TO MOVE FORWARD TO GET THE CMA ARE TO LOOK AT THE GENERAL PRICING AND CONSTRUCTIBILITY. AS WE LOOK INTO THE BIDDING PHASE. WE RECEIVED FOUR RESPONSES FROM TWO HIGHLY QUALIFIED COMPANIES. WE INTERVIEWED BOTH OF THEM AND AT THE END DEAN CONSTRUCTION CAME OUT ON TOP JUST BY A FEW POINTS . IF YOU REMEMBER , DEAN DID BUILD THE COMMUNITY PARK PHASE 2. SO WE HAVE A GOOD EXPERIENCE WITH THEM SAME AS WE HAVE GOOD EXPERIENCE WITH FREEMAN WITH THIS BUILDING. WE KNEW WE HAD A WIN WIN SITUATION GOING THERE.

I'M VERY HAPPY ABOUT THAT. WHAT WE ARE LOOKING FOR THIS EVENING IS TO GO WITH $15,000 PORTION OF THE CONTRACT. THEY CAME IN WITH THEIR BID PACK , AND WE ARE MOVING FORWARD RIGHT NOW IS WE IDENTIFY WHERE THE FUNDS ARE GOING TO COME FROM FOR THIS

[00:55:03]

PROJECT. WE ARE LOOKING AT MOVING FORWARD WITH THE 15,000 SO WE CAN GET THE CONSTRUCTIBILITY REVIEW AND GET THEM WORKING ON THE PRICING AS WE GET PREPARED TO REALLY SEE WHERE WE ARE GOING TO COME OUT ON THIS AND PREPARED TO GO INTO THE BIDDING PHASE. I'M HAPPY TO ANSWER ANY QUESTIONS.

>> I HAVE A QUICK QUESTION. THIS IS MORE FOR MY EDUCATION IN THE PROCESS OF ONE OF THESE LARGER PROJECT. I KNOW THE $15,000 IS NOT A LOT IN THE BIG SCHEME OF THE PROJECT. WHAT IS THE DIFFERENCE BETWEEN WHAT THIS FEE IS GETTING US AND ALL OF THE INITIAL PLANNING -- YOU KNOW, ENGINEERING AND ALL THAT.

OBVIOUSLY, I KNOW THAT'S MORE COSTLY AND MORE THOROUGH. I GUESS, WHAT IS THIS IN THAT PROCESS? DOES THAT MAKE SENSE?

>> JUST , IN GENERAL, THE CMAR IS A CONSTRUCTION MANAGER AT RISK. THEY COME IN AND TAKE ALL OF THE DOCUMENTS THAT THE ENGINEERS PUT TOGETHER, AND THEY REVIEW THEM , AND AS SOMEONE WHO ACTUALLY DOES THE CONSTRUCTION, DOESN'T JUST HAVE THE , HEY, I HAVE THE SKILL TO DESIGN THIS AMAZING ITEM , AND THEN THEY COME IN AND GO, WILL THAT'S GOING TO BE NEARLY IMPOSSIBLE TO BUILD. IT'S GOING TO BE HARD TO CONSTRUCT. SO THEY COME IN TO WORK WITH THAT. WE FEEL LIKE OUR ENGINEERS ARE NOT DOING THAT BY THE SELECTION OF WHO WE MADE , BUT IT'S REALLY WORKING THAT OUT OF SAYING WE HAVE LOOKED AT THIS AND NOW WHAT YOU ARE DOING HERE WHERE WE IDENTIFY AND WE CAN ACTUALLY GET THAT TO CONSTRUCTION AND RECONSTRUCTION. AND IT MAKES SURE THIS PROJECT GOES WELL AND THEY ARE AT RISK WITH FUNDS GOING UP AND DOWN. IT CAN BE VERY VOLATILE LIKE WE'VE SEEN IN THE PAST. IT'S JUST LOOKING AT THAT SECTION OF ALL THE ENGINEERING. THEY WILL GO TO THE ENTIRE PLAN AND THEN GO THROUGH AND START PRICING THAT OUT WITH SUBCONTRACTORS THEY KNOW, CONTRACTORS, SUPPLIERS AND GETTING TO DATE PRICING TO PREPARE FOR BIDS.

>> THAT WAS REALLY WERE MIKE QUESTION WAS THAT YOU ANSWERED.

THIS SHOULD GIVE US A MUCH MORE FIRM ESTIMATE THAT WILL HAVE TO BE CLARIFIED THROUGH THE BIDDING PROCESS. BY THE TIME THIS

[2025-404 Consider and act upon an agreement between the Midlothian Police Department and Axon Enterprise, Inc. allowing the renewal of the contract for body cameras and associated software and storage. The agreement covers a period of five (5) years with the first annual payment not to exceed $212,394.44.]

$15,000 IS DONE WE WILL HAVE A PRETTY GOOD CONCEPT OF EXACTLY

WHAT IT WILL COST. >> YES, SIR. THEY WILL SPEAK TO THE SUPPLIERS THEMSELVES AND LOOK FOR ALL OF THAT TO SEE WHAT THESE THINGS ARE REALLY COSTING AT THIS POINT AND ONCE WE GO OUT TO BID THEN WE WILL SEE WHERE THE COMPETITIVE PRICING COMES

IN. >> ONCE WE GET THOSE BITS IN AND THE PRICING BACK THEN WE CAN MAKE A DETERMINATION OF HOW TO PROCEED. MOVED TO APPROVE THIS? A MOTION TO APPROVE AND SECONDED. PLEASE VOTE. THE ITEM PASSES 7-0.

>>2025-404 CONSIDER AND ACT UPON AN AGREEMENT BETWEEN THE MIDLOTHIAN POLICE DEPARTMENT AND AXON ENTERPRISE, INC. ALLOWING THE RENEWAL OF THE CONTRACT FOR BODY CAMERAS AND ASSOCIATED SOFTWARE AND STORAGE. THE AGREEMENT COVERS A PERIOD OF FIVE (5) YEARS WITH THE FIRST ANNUAL PAYMENT NOT TO EXCEED

$212,394.44. >> THANK YOU. WE ARE IN THE MIDDLE OF A FIVE-YEAR CONTRACT WE MADE OUR THIRD PAYMENT THIS MONTH FOR THE BODY CAMERA PACK SHOULD PACKAGE. THERE ARE A FEW THINGS THAT BROUGHT US BACK TO THE TABLE EARLY. WE WERE NOTIFIED A COUPLE MONTHS AGO WITH A NEW SALES REP LOOKING OVER THE CONTRACT THAT ONE OF THE SERVICES WE GOT ON THE INITIAL DEAL IS A FEATURE CALLED AUTO TAGGING AND IT TAKES THE BODY CAMERA FOOTAGE CAPTURED IN THE FIELD AND WORKS WITH OUR SYSTEM TO APPLY CASE NUMBER OTHER CERTAIN METADATA THAT WE ASSIGN TO IT BASED ON WHAT'S IN THE BACKGROUND SO WE GOT A GREAT DEAL ON THAT AND WE PURCHASED THE IMPLEMENTATION OF THAT AND DID NOT PAY FOR THE LICENSING. THE LICENSING ALLOWS YOU TO MAKE CHANGES THROUGHOUT THAT FIVE-YEAR CONTRACT AND HAVE SUPPORT. THEY TOLD US AS LONG AS WE AREN'T CHANGING THE CAD

[01:00:02]

SYSTEM IT WON'T MATTER. BUT WE ARE CHANGING THE CAD SYSTEM AND IT'S A HUGE FEATURE FOR US AND THAT IS WHAT GOT US THE INITIAL CONVERSATIONS AND WE STARTED GETTING TO THE POINT WHERE WE'VE MOVED SO IN SEPTEMBER 2023 WE DID OUR DATA CALCULATIONS FOR THE OLD VIDEO SYSTEM AND WHAT IT WOULD TAKE TO MOVE THAT -- THAT EVIDENCE INTO THE NEW ENVIRONMENT AND THEY CONSIDER THAT THIRD-PARTY STORAGE. AT THAT TIME IN THE LATE FALL -- LATE FALL OF 2024 ARE PROJECTIONS WERE THAT WE WOULD ONLY NEED 38 TERABYTES OF DATA AND WE MOVED IN JULY OF 2025 AND CONTINUE TO MAKE MORE RECORDINGS ON THE OLD INTERVIEW ROOM SYSTEMS WHICH WAS THE ONLY ONE LEFT AT THAT POINT. WE ARE ABOUT TWO TERABYTES SHORT TO DO THE ACTUAL MIGRATION. THAT IS WHAT GOT US TO THE TABLE AND THEY WANT TO TRY AND SELL THE A.I.

ASSISTED REPORT WRITING SOFTWARE. THOSE ARE THE THREE THINGS THAT GOT US TO THE TABLE TO TALK ABOUT AN EARLY RENEGOTIATION OF THE CURRENT CONTRACT EXTENDING ANOTHER FIVE YEARS. WE HAD TO LOOK AT WHAT POSITION WE WERE IN BECAUSE WE KNEW WE NEEDED TO ADD AUTO TAGGING BACK AND MOVING THAT DATA OVER. AS WE -- TO STAY ON THE CURRENT FIVE-YEAR CONTRACT WE WOULD HAVE TO PAY AN ADDITIONAL $12,100 A YEAR TO GET THAT LICENSE AND FOR THE STORAGE TO ADD 10 TERABYTES OF DATA WOULD GET US THROUGH THE END OF THE FIFTH YEAR. THIRD-PARTY DATA IS NOT JUST THE EXISTING DATA FROM THE INTERVIEW ROOMS. IT INCLUDES DRONE FOOTAGE THAT WE UPLOAD INTO THE SYSTEM. THE VIDEO GETS PUT IN TIBET IS CONSIDERED THIRD-PARTY. SO TO GET US THAT WOULD PUT US AT 48 TERABYTES WOULD ALLOW US TO GET THE 40 TERABYTES OF EXISTING DATA OVER AND GIVE US ROOM FOR THE NEXT TWO YEARS. THAT WOULD BE ANOTHER $9700 A YEAR IT WOULD BRING THE PAYMENTS TO $247,000 A YEAR AND THEN WE COULD RENEGOTIATE A NEW CONTRACT. THE GOOD NEWS IS WE COULD LEVERAGE THOSE THINGS AND THE PROSPECT OF MOVING TO THE A.I. SOFTWARE. SO WE ADDED IN UNLIMITED THIRD-PARTY STORAGE SO NOT JUST NO MORE CAPS ON THE THIRD-PARTY STORAGE. WE ADDED THE AUTO TAGGING LICENSING AND WE ADDED TWO CAMERAS WE HAVE IN THE CURRENT BUDGET YEAR SO WE JUMPED IN THE NEW CONTRACT AND EXTENDED IN ANOTHER FIVE YEARS AND THE PAYMENTS ARE GOING DOWN TO 212,000 FOR THE FIRST YEAR AND THE NEXT FOUR YEARS AFTER THAT BE ABOUT 213,000 A YEAR AND THAT WILL GIVE US ANOTHER FIVE YEARS OF CONTINUITY. IT IS REDUCING THE COST AND ADDING THINGS THAT WE NEED AND ALLOWING US LAST PIECE OF THIS, WHICH IS WE WERE ABLE TO NEGOTIATE IN A SEPARATE PEACE BECAUSE WE ARE MID BUDGET AND DON'T WANT TO BE FORCED TO COMMIT FUNDS OUTSIDE OF THE PROCESS SO WE WORKED OUT A DEAL TO PAY A PENNY FOR THE FIRST YEAR WHICH ALLOWS US TO TRY THAT AND EVALUATE THE CLAIMS THAT THERE'S UP TO 50% REDUCTIONS IN STAFF TIME AND SO GIVING US THE ABILITY TO EVALUATE THAT WHETHER WE LIKE IT OR WHETHER OFFICERS LIKE IT AND IF IT'S SOMETHING WE WANT TO FUND BUT WE WOULD APPROACH THAT TO THE BUDGETING PROCESS STARTING THE FIRST OF THE YEAR . SO THERE IS AN OPT OUT CLAUSE BUILT INTO THAT CONTRACT THAT ALLOWS US WITH 30 DAYS NOTICE THE FIRST PAYMENT WOULD BE 68,000 WOULD BE DUE IN NOVEMBER 2026 SO GIVES US THROUGH THE BUDGET CYCLE TO APPROVE WHETHER WE LIKE IT AND YOU GUYS APPROVE IT TO DECIDE WHETHER WE WANT TO CONTINUE WITH THAT SOFTWARE. THAT IS IT IN A NUTSHELL. IF YOU HAVE ANY QUESTIONS , I WILL TRY MY BEST TO ANSWER.

>> THAT'S A BIG NUTSHELL. THANK YOU, COMMANDER. YOU HAD ME AT

[01:05:06]

DECREASED COSTS AND INCREASED SERVICES.

>> THE ONLY THING WE ARE COMMITTING TO IS THE FIVE-YEAR AGREEMENT ON THE PACKAGES WE ALREADY HAVE NOW WITH APPROPRIATE LICENSING AND SUPPORT BY GOING TO UNLIMITED DATA TO A FIXED AMOUNT OF DATA. WE ARE GETTING A TRIAL OF THE OTHER. BOTH WERE INCLUDED IN THE PACKAGE SO IT MAKES IT LOOK LIKE IT SHOWS THE WHOLE FIVE NEAR RAY OF THINGS THE SECOND CONTRACT HAS A FULL GET OUT OF JAIL FREE CARD.

>> WE WOULD HAVE PLENTY OF TIME TO MAKE THAT DECISION BEFORE

NOVEMBER. >> IF WE DECIDE TO CONTINUE THAT , IT'S AN ADDITIONAL COST OF $68,000.

>> IT SOUNDS LIKE THE WHOLE POINT OF THAT IS TO REDUCE TIME SPENT GENERATING REPORTS. YOU SAID IT'S A LEARNING PEACE. IS A DOING TRANSCRIPTION OR SUMMARIZATION OF VIDEOS? WHAT IS

IT DO? >> IT'S BASED ON THE TRANSCRIPTION OF AUDIO RECORDINGS. WE HAVE UNLIMITED TRANSCRIPTION SERVICES ON OUR ACCOUNT. IF AN OFFICER IS INTERACTING ON CAMERA IT IS TAKING THAT TRANSCRIPT AND IDENTIFYING VOICES AND THE GENERAL IDEA OF WHAT'S BEING SAID . IT TRANSCRIBES IT WORD FOR WORD AND APPLIES THAT AND ESSENTIALLY CREATES YOU TELL IT -- IT CAN DETERMINE WHAT KIND OF REPORT TYPE IT IS AND GENERATE WHAT WAS SAID IN THAT INTERACTION AND GIVE YOU STARTING POINT FOR YOUR REPORT.

IF YOU'RE FAMILIAR WITH A.I. AND HOW IT WORKS, A LOT OF A.I.

-- THEY CALL IT HALLUCINATIONS WHERE THERE ARE GAPS THAT THEY IT DOESN'T KNOW WHAT SHOULD GO BETWEEN THE STATEMENTS. IT WILL PUT IN THAT INFORMATION TO MAKE IT MAKES SENSE BUT THE WAY THIS IS DESIGNED IS SPECIFICALLY FOR LAW ENFORCEMENT AND SIGNED TO WHERE IT WILL PUT A PROMPT AND THERE'S A GAP THAT DOESN'T MAKE SENSE AND IT WILL ASK THE OFFICER TO INSERT THEIR INTERPRETATION OF WHAT MIGHT BE MISSING.

>> HOW MANY MAN HOURS TO OFFICER SPEND ON A YEARLY BASIS WRITING

REPORTS? >> IT'S A DIFFICULT -- THE INDUSTRY-STANDARD IS 1 TO 2 HOURS PER SHIFT. IT'S ABOUT 1 1/2 HOURS PER OFFICER PER SHIFT.

>> HOW MANY OFFICERS DO WE HAVE? >> 32.

>> SO 32 SO THIS IS A LOT OF MAN HOURS WE WILL GET BACK. AND THAT'S WHAT I'M LOOKING AT. AND WE ESTIMATE IT'S GOOD TO

[2025-405 Consider and act upon a bid award to Advanced Paving Co. for a package of thirty (30) Roadway Asphalt Rehabilitation Projects in a bid amount of $3,986,994 plus a 15% contingency amount of $598,049 for additional work needed if necessary for an amount not to exceed $4,585,043.]

SAVE THIS MANY MAN HOURS THAT OFFICERS ARE DOING THINGS AND THEY ARE REVIEWING REPORTS AND NOT WRITING REPORTS FROM SCRATCH. SO THEY CAN BE OUT PATROLLING MORE. AND I THINK THAT IS THE VALUE.

SAVINGS AND ENHANCEMENT AND WELL WORTH THAT DOLLAR FIGURE.

>> THANK YOU. >> MOVED TO APPROVE.

>> PLEASE VOTE. THE ITEM PASSES. 2025-405 CONSIDER AND ACT UPON A BID AWARD TO ADVANCED PAVING CO. FOR A PACKAGE OF THIRTY (30) ROADWAY ASPHALT REHABILITATION PROJECTS IN A BID AMOUNT OF $3,986,994 PLUS A 15% CONTINGENCY AMOUNT OF $598,049 FOR ADDITIONAL WORK NEEDED IF NECESSARY FOR AN AMOUNT NOT TO

EXCEED $4,585,043. >> GOOD EVENING. YOU DON'T GET VERY HAPPY WHEN YOU TALK ABOUT A LOT OF WORK AHEAD OF US BUT THIS IS A GAME CHANGER ON THIS REHAB PROJECT WE ARE ABOUT TO ENCOUNTER. THIS IS ONE OF THE LARGEST ROAD REHAB PROJECTS WE'VE UNDERTAKEN IF APPROVED. DOESN'T COUNT CAPITAL PROJECTS.

IT'S A WONDERFUL OPPORTUNITY TO IMPROVE THE ROADS WITH THE APPROVAL OF COUNSEL THE GREAT THING ABOUT THIS IS WE START OFF

[01:10:04]

IN OLD TOWN A LOT OF THE ROADS WE ARE TALKING ABOUT ARE THE ORIGINAL TOWN THAT WE WILL REHAB. WE ARE PUTTING SEALS ON THEM AND REPAIRING CRACKS BUT WE ARE TO BASICALLY WE HAVE THESE ROADS. YOU WILL SEE THAT YOU GAVE US AN AMOUNT OF MONEY BUT THE ECONOMY IS SCALE. WE PUT THE BUDGET TOGETHER WE WERE USING MEMBERS THAT WE WERE FAMILIAR WITH. SO HAVING THIS AMOUNT OF WORK , WE RECEIVED EIGHT BIDDERS AND IT CAME IN LOWER. IT DOESN'T MEAN THE QUALITY OF WORK IS SLOWER. WE WILL USE THE SAME CONTRACTOR AND THEY STAND BY THEIR WORK. WITH THAT BEING SAID, THE AMOUNT NOT TO EXCEED IS 4.5 BUT THE MONEY IS LEFT OVER I DON'T LIKE LEAVING MONEY ON THE TABLE. THE PROJECT WILL INCLUDE NEW SIGNS AND FRESHEN UP THE ROADS. BUT ANYTHING LEFT OVER WE WILL COME BACK TO EXPAND THAT AMOUNT. ONE THING WE LISTENED TO FROM THE RECENT PROJECTS IS SOMETIMES WE DON'T LEVEL OUT THE DRIVEWAYS. WE ARE GOING TO PAY MORE ATTENTION ON THIS JOB FOR SOME OF THE MONEY WE ARE USING WILL ALLOW US TO FIX THE DRIVEWAYS TO MAKE THEM SMOOTHER AND THAT'S A ROUGH TRANSITION AND WE HAVE LISTENED TO THE PEOPLE THAT OF CALLED ON THESE PROBLEMS. I'M HERE TO ANSWER ANY QUESTIONS. IT'S ABOUT 270 DAY JOB. I THINK WE WILL GET THIS DONE. THE ONLY THING THAT WILL HOLD US UP IS THE WEATHER. MAYBE WE CAN THINK ABOUT FEBRUARY SO WORKING ON OLDE TOWN AND ONE THING I WANT TO ADD IS IN CONJUNCTION WITH THIS PROJECT WE HAD TO COORDINATE THESE NEW SIDEWALKS SO I DON'T WANT TO HAVE A THROW AWAY PROJECT WHEN YOU GO THERE AND CUT UP THE ROAD. SOME THINGS MAY HAPPEN.

THE OTHER THING WE TRY TO COORDINATE IS PUTTING SEWER LINES IN . SO WE FEEL CONFIDENT THESE ROADS WILL BE READY FOR

THAT. >> AS A RESULT THROUGH THE BUDGET PROCESS THIS COUNSEL EQUIPPED STAFF TO TAKE A BIG CHUNK OUT OF ROADWAY SITUATIONS IN OUR COMMUNITY. THERE ARE A LOT OF ROADS THAT NEED A LOT OF SERVICE BUT THIS PART OF TOWN IS NEEDED . I'M EXCITED ABOUT WHERE YOU'VE CHOSEN TO INVEST THESE FUNDS. I THINK IT WILL BE VERY BENEFICIAL AS WE INVEST HEAVILY INTO THE DOWNTOWN SECTOR.

>> I AGREE WITH WITH THE MAYOR SAID. IS NO GREATER RESPONSIBILITY THAN TO TAKE CARE OF THE ASSETS WE OWN AND PROVIDE SERVICE AND VALUE TO NOT ONLY THE RESIDENTS WHO LIVE HERE BUT A LOT OF PEOPLE TRAVEL THROUGH THIS AREA AS THE DOWNTOWN AREA GETS MORE VIBRANT. THIS IS A GREAT INVESTMENT THAT NEED THIS KIND OF UPGRADE. WE APPROVED A LITTLE BIT NORTH CLOSER TO $5 MILLION FOR ROADWAYS. WHAT IS OUR PLAN FOR THE REMAINDER OF

THE BUDGET? >> PART OF THAT MONEY -- THIS IS THE ACTUAL ASPHALT CONTRACTOR. ON TOP OF THAT WE HAVE TO GO BACK AND TALK ABOUT THE TREE TRIMMING. WE HAVE A TREE TRIMMING CONTRACT AND LOOK AT THE SIGNAGE AND SOME OF THAT MONEY WILL COME OUT OF THE 5 MILLION. THE TREE TRIMMING IS COMING BACK CHEAPER THAN WE THOUGHT ON ESTIMATES AND WE HAVE TO PUT COLBERT'S AND THAT WILL COME OUT OF THAT AS WELL.

TONIGHT WE ARE JUST LOOKING AT THE ASPHALT PORTION. THE MONEY WE HAVE LEFT OVER GOING TO THE WINTERTIME GOING THROUGH WEATHER CHANGES I WILL COME BACK WITH MANAGEMENT APPROVAL ABOUT EXPENDING -- EXPANDING THE ROAD OR EXPANDING ON OTHER ROADS FURTHER OUT IN THE AREA LIKE WYATT ROAD AND WE ARE DOING WYATT ROAD BASE ON ACCOUNT OF CITIZENS CONCERNS OUT THERE.

EXTENDING THOSE ROADS THAT WE HAVE A LIST THAT WE KEEP BUILDING ON. WE WILL ADD TO THIS LIST AT THE END OF THIS PROJECT

[01:15:01]

DEPENDING ON HOW MUCH WE SPEND. BUT WE REALIZED -- THOSE ADDITIONAL FUNDS WE WOULD JUST KEEP WORKING OUR WAY DOWN THE

LIST. >> WITH YOUR PERMISSION THAT

WOULD BE CORRECT. >> YOU MENTIONED AND THAT SORT OF THING. MORE OF A YES OR NO. IS THERE A SIGNIFICANT AMOUNT OF THAT THAT HAS TO BE DONE?

>> NO. AND THANK YOU FOR ASKING THAT. WE WORKED REALLY HARD TO REPLACE A LOT OF OLDE TOWN MINIMIZE ANY KIND OF CUTS IN THE FUTURE BUT THINGS HAPPEN. A LOT OF THE OLDE TOWN WE ARE SPEAKING ABOUT THOSE PIPES AND FIRE HYDRANT ADDITIONS ARE PUT IN PLACE BEFORE THE ROAD COMES IN.

>> I ALSO -- THIS IS NOT FEASIBLY ECONOMIC FOR US YET, BUT I'D LIKE IT TO BE ON THE AGENDA AND ON THE RADAR DOWN THE WAY GETTING THE ELECTRICITY DOWN UNDER THE ROAD.

>> I THINK THEY ARE WORKING ON THAT NOW. THIS PUTT THAT WOULD

BE REALLY NICE. >> JUST A PERSONAL REQUEST.

DON'T HIRE ENCORE. >> THEY HAVE AN ARBORIST ON

[2025-406 Consider and act upon nominations for appointment/reappointment to the Historic Advisory Board, Joint Airport Board, Midlothian Community Development Corporation, Park Board, Midlothian Economic Development, Midlothian Development Authority, Midlothian Public Library Board, Planning & Zoning Commission, Zoning Board of Adjustment and Utility Advisory Board. ]

STAFF AND THEY ARE VERY PARTICULAR ABOUT THAT. THERE IS A STANDARD CHANGE IN DUE TO FIRE APPARATUSES WE WILL TRIM ABOUT TO 14 FEET SO A LOT OF THESE AREAS WE WOULD GO BACK PRETTY EXTREMELY BUT WE WILL TRIM THEM NICELY AND GENTLE. THERE'S A NEW STANDARD ON HEIGHT TO ACCOMMODATE THE NEW VEHICLES.

>> I WILL ACCEPT A MOTION ON THIS. PLEASE VOTE. THE ITEM

PASSES. THANK YOU. >> 2025-406 CONSIDER AND ACT UPON NOMINATIONS FOR APPOINTMENT/REAPPOINTMENT TO THE HISTORIC ADVISORY BOARD, JOINT AIRPORT BOARD, MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION, PARK BOARD, MIDLOTHIAN ECONOMIC DEVELOPMENT, MIDLOTHIAN DEVELOPMENT AUTHORITY, MIDLOTHIAN PUBLIC LIBRARY BOARD, PLANNING & ZONING COMMISSION, ZONING BOARD OF ADJUSTMENT AND UTILITY ADVISORY BOARD. THIS IS ME THIS EVENING. I HAVE BEEN SERVING ON THESE BOARD NOMINATIONS COMMITTEE'S SINCE THE YEAR I WAS ELECTED.

FOR WHATEVER REASON WHEN PEOPLE COULD NOT MAKE MEETINGS COUNCIL MEMBERS DIDN'T WANT TO PARTICIPATE I GOT NOMINATED BY MANY PREVIOUS COUNCILS TO SERVE. THE REASON I SAY THAT IS THE SPECIFIC SEASON HAS BEEN THE MOST BUSY OF ALL THE TIMES I'VE EVER GONE IN THE PAST SEVEN YEARS SO WANTED TO GIVE APPRECIATION FOR THE HARD WORK THAT COUNCILMAN A PUT INTO EVALUATE MANY QUALIFIED CANDIDATES TO MAKE RECOMMENDATIONS GOING FORWARD. THERE WERE LOTS OF APPLICANTS AND DISCUSSIONS. WE WOULD HAVE BEATINGS ABOUT WHO WE WANTED TO INTERVIEW AND HOLD MEETINGS TO HOLD THE INTERVIEWS AND THEN HOLD MEETINGS TO REVIEW THE INTERVIEWS. LOTS OF CONVERSATIONS. I WANT TO APPRECIATE THEM BOTH YOU GUYS ARE OFF THE HOOK FOR A COUPLE MORE YEARS. THANK YOU FOR YOUR WORK. THERE ARE QUITE A FEW APPOINTMENTS AND REAPPOINTMENTS I'M GOING TO READ TONIGHT. THERE WERE 15 BOARD AND COMMISSIONS POSITIONS THAT NEEDED TO BE FILLED DUE TO MOST OF WHICH HAVE TERMED OUT AND THERE 18 REAPPOINTMENTS THAT WE ARE MAKING RECOMMENDATIONS FOR. I WILL READ QUITE A FEW NAMES. AS WE DO WITH THE CONSENT AGENDA I WILL READ ALL THE NAMES. IF YOU WOULD LIKE TO PULL A NAME FOR CONSIDERATION WE CAN DO SO AND WE WILL TAKE A MOTION AS A GROUP UNLESS THE DISCUSSION IS WARRANTED ON A CERTAIN INDIVIDUAL. YOU ARE FAMILIAR WITH THESE. THEY WERE SENT OUT THE WEEK AND A HALF AGO ALONG WITH THE RESUMES. FOR THE PARKS BOARD WE RECOMMEND SARAH . FOR THE COMMUNITY DEVELOPMENT CORPORATION WE RECOMMEND KEVIN PRUITT . FOR MIDLOTHIAN DEVELOPMENT AUTHORITY DEANNA HILL . FOR THE LIBRARY BOARD