[2026-064 Conduct a public hearing and consider and act upon an ordinance amending the development regulations of Planned Development District No. 185 (PD-185), being 448.38+ acres, for Single Family Four (SF-4) uses by changing the development regulations relating to single family residential uses. The property is generally located north of US Highway 287, west of State Highway 67, and south of Auger Road. (Z01 2026-002).]

WILL BE ENACTED BY ONE MOTION WITHOUT SEPARATE DISCUSSION. IF DISCUSSION IS DESIRED THAT ITEM WILL BE REMOVED FROM CONSENT AGENDA AND BE CONSIDERED SEPARATELY.

COUNCIL, DOES ANYBODY HAVE ANY ITEMS THEY WOULD LIKE TO REMOVE FROM CONSENT AGENDA.

IF NOT, I WILL TAKE A MOTION. >> SO MOVED TO APPROVE. >> SECOND.

>> MOTION BY ROSS. SECOND BY ANA. PLEASE VOTE.

AND IT PASSES 6 TO 0. >> PUBLIC HEARINGS NOW OPENING ITEM 2026-064, CONDUCT A PUBLIC HEARING AND CONSIDER AND ACT UPON ORDINANCE AMENDING DEVELOPMENT REGULATIONS PLANNED DEVELOPMENT 185, BEING 44.38 ACRES FOR SINGLE FAMILY FOUR USAGE BY CHANGING DEVELOPMENT REGULATIONS RELATED TO RESIDENTIAL USES. THE PROPERTY GENERALLY LOCATED NORTH OF U.S. HIGHWAY 287 AND WEST OF STATE HIGHWAY 67 AND SOUTH OF AUGER ROAD.

>> PRO TEMPORE AND COUNCIL, THIS IS A REQUEST TO AMEND THE PD185 ARCHITECTURAL DESIGN PRIMARY RESIDENTIAL REQUIREMENTS. THIS IS 448-ACRE SITE DESIGNATED AS LOW AND MEDIUM DENSITY RESIDENTIAL IN THE COMPREHENSIVE PLAN. THE AMENDMENT WILL ALLOW 35% OF ARCHITECTURALLY APPROPRIATE HOMES REDUCE ROOF PITCH FROM 6 TO 12 TO 4 TO 12.

PD CONSISTS OF 1,072 SINGLE FAMILY LOTS, SO THE 35% WOULD EQUIVLATE TO 235.

THESE BULLETS SHOW PD185 FROM THE PROPERTIES ANNEXATION AND INITIAL ZONING AS WELL AS

[00:15:02]

AMENDMENTS IN 2007 AND 2025. THIS SITE SHOWS THE CHANGE IN ROOF PITCH WILL NOT CHANGE THE EXISTING SURROUNDING LAND USE COMPATIBILITY AND COMP PLAN AND FUTURE LAND USE MAP CONSISTENCY.

PUBLIC NOTICES WERE SENT OUT TO ALL PROPERTY OWNERS WITHIN 200-FOOT RADIUS OF THE PROPERTY AND STAFF HAS RECEIVE NOD OBJECTION. THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL AS PRESENTED UNANIMOUSLY AND STAFF RECOMMENDS APPROVAL AS PRESENTED. AND TO THESE WERE PROVIDED BY THE APPLICANT, RENDERINGS AND ELEVATIONS. I WILL JUST RENDER THEM. IF YOU HAVE ANY QUESTIONS, THE

APPLICANT IS HERE AS WELL. >> THIS IS A PUBLIC HEARING TAMMY, ANYBODY TO SPEAK?

DO I HAVE A MOTION TO CLOSE PUBLIC HEARING. >> SO MOVE.

>> MOTION BY COUNCILMAN ROGERS AND SECOND BY COUNCILWOMAN HAMMONDS, PLEASE VOTE.

[2026-065 Conduct a public hearing and consider and act upon an ordinance granting a Specific Use Permit (SUP) for a multi-family residential development within Planned Development District No. 146 (PD-146). The property is generally located on US Highway 287 and Old Fort Worth Road. (SUP08-2025-100). ]

ITEM -- WE NEED TO CLEAR IT. YEAH. OKAY.

ITEM PASSES 6 TO 0. COUNCIL ANY QUESTIONS FOR STAFF AND OR THE APPLICANT?

IF NO QUESTIONS, AND/OR A MOTION? >> I WILL MOVE TO --

>> I HAVE A MOTION TO APPROVE BY COUNCILMAN WE'RE. SECONDED BY COUNCILMAN MORMON.

PLEASE VOTE. ITEM PASSES 5 TO 1. >> NOW OPENING ITEM 202665 CONDUCT PUBLIC HEARING AND CONSIDER ORDINANCE GRANTING SPECIFIC USING FOR MULTIFAMILY RESIDENTIAL WITHIN PLAN DEVELOPMENT DISTRICT 146, THE PROPERTY GENERALLY LOCATED ON

HIGHWAY 287 AND OLD FORT WORTH ROAD. >> HERE WE GO.

>> GOOD EVENING MAYOR, MAYOR PRO TEMPORE AND COUNCIL. MARY, ASSISTANT DIRECTOR OF PLANNING. NEXT ITEM IS A REAPPLICATION OF A SPECIFIC USE PERMIT FOR 17.38-ACRE, 249 UNIT MULTIFAMILY DEVELOPMENT. THE COMPREHENSIVE PLAN SHOWS US THE SITE AS RESIDENTIAL HIGH DENSITY MODULE WHICH IS TO PROMOTE ATTRACTIVE AND SAFE RESIDENTIAL NEIGHBORHOODS FOR ALL RESIDENTS AND TO SUPPORT THE HORIZONTAL MIXING OF APPROPRIATE LAND USES IN ALL ZONING DISTRICTS. THIS IS THE SHOWING THE SURROUNDING ZONING WHICH TO THE NORTH IS U.S. HIGHWAY 287 AND PD49 WHICH IS KNOWN AS MIDLOTHIAN 567 WHICH IS UNDEVELOPED AN PLAN FOR MIXED -- MIXTURE OF RESIDENTIAL AND NONRESIDENTIAL USES AND TO THE EAST SOUTH AND WEST OF THE SITE IS ALL PD146 WHICH IS WEST SIDE PRESERVE WHICH THE SITE IS LOCATED WITHIN. THIS IS THE LAND USE PLAN FOR WEST SIDE PRESERVE PD. AS YOU CAN SEE THE SITE IS IN BLUE AND OUTLINED IN RED.

IN THE WEST SIDE PRESERVE PD, THE LOT WAS ZONED EITHER CD -- SORRY, CR WITH A DETAILED SITE PLAN OR MULTIFAMILY WITH AN SUP. BUT THE LOT IS CAPPED AT 302 UNITS WITHIN THE PD.

THE MASTER THOROUGH FAIR PLAN SHOWS HIGHWAY 287 AS EXISTING FREEWAY AND THERE'S ALSO A PROPOSED 60-FOOT ROAD -- FRONTAGE ROAD THAT IS PROPOSED ALONG THIS PORTION OF 287.

THE APPLICANTS DID CONSTRUCT THEIR PORTION OF THE FRONTAGE ROAD AND YOU CAN SEE IT IN THE AERIAL HERE. I CAN SHOW YOU THAT. THE DETAILED SITE PLAN DOES HAVE TWO VARIANCES WHICH I WILL GO OVER LATER. THIS SLIDE DOES SHOW THE ZONING HISTORY. AS YOU CAN SEE THERE'S BEEN MULTIPLE SUP'S AND IT WAS APPROVED IN 2008, BUT THAT SUP EXPIRED BECAUSE IN THE SUP WAS LANGUAGED THAT IT EXPIRED WITHIN TWO YEARS OF GRANTING IT IF THEY DIDN'T HAVE A CO. WHAT THEY'RE PROPOSING TODAY IS 249 UNITS WHICH IS REDUCTION OF 49 UNITS FROM THE PREVIOUSLY APPROVED SUP.

AND THESE ARE THE CHANGES FROM THE PREVIOUSLY APPROVED SUP VERSUS WHAT THEY'RE PROPOSING

[00:20:06]

TODAY. AS YOU CAN SEE THERE'S THE UNIT REDUCTION WHICH ALSO TRIGGERED A DWELLING UNITS PER ACRE REDUCTION AND A PARKING SPACE REDUCTION BECAUSE THEY HAVE FEWER UNITS SO THEY'RE REQUIRED TO PROVIDE FEWER SPACES. THEY ARE CONTINUING THE VARIANTS REQUEST TO NOT HAVE ATTACHED GARAGES BUT THEY ARE AMENDING THEIR REQUEST FOR THE DETACHED AND -- DETACHED GARAGE SPACES AND THE CARPORT SPACES. THIS IS THE SITE PLAN THAT WAS PREVIOUSLY APPROVED AND THIS IS WHAT THEY'RE REQUESTING TODAY. THE MAJOR CHANGES IS THE SITE BUILDING AREA HAS BEEN REDUCED BECAUSE THEY HAVE TO PUT IN A RETAINING WALL OVER HERE, AND SO THAT COMPRESSED THE LAND AREA THAT THEY'RE DEVELOPING ON SO THEY ELIMINATED THE WRAP-AROUND UNIT AND JUST CREATED THE 3 SMALLER BUILDINGS TO ACCOMMODATE THE REDUCTION IN LAND AREA.

ALSO, THE LANDSCAPING IS SHOWN ALONG HERE WHERE IT'S SHOWN THERE BUT ALSO IT'S A LITTLE BIT FURTHER IN BECAUSE, AGAIN, OF THE RETAINING WALL AND I WILL GO INTO MORE DETAIL ON THAT LATER.

AND SO THE FIRST VARIANCE IS YOU'RE REQUIRED TO HAVE 100% TO HAVE NUMBER OF UNITS, HAVE TO HAVE COVERED PARKING AND THE PREVIOUSLY APPROVED SUP THEY DID NOT HAVE ANY ATTACHED GARAGES BUT THEY HAD 78 DETACHED GARAGES AND CARPORTS. SO NOW THEY'RE CONTINUING THE ZERO ATTACHED GARAGES BUT THEY ARE INCREASING THE DETACHED GARAGES TO 96 AND REDUCING THE CARPORTS TO 60. THESE ARE THE ELEVATIONS. THIS IS WHAT WAS PREVIOUSLY APPROVED AND THIS IS WHAT THEY'RE PROPOSING NOW. IT'S VERY SIMILAR.

THEY HAVE INCREASED THE MASONRY AREA UP TO THE SECOND STORY WHERE BEFORE IT WENT TO THE BOTTOM OF THE SECOND STORY BUT THEY DID REMOVE THESE ROOF PITCHES AND A COUPLE OF AREAS LIKE HERE THEY'RE MISSING IN THESE BIGGER AREAS. THIS IS THE PREVIOUS RENDERING AN THESE ARE THE RENDERING TODAY. THESE ARE MORE PRONOUNCED.

THEY ARE STILL THERE BUT THEY ARE NOT JUST AS PRONOUNCED AS PREVIOUSLY.

THIS IS THE DETAIL OF THE GARAGES. IT'S THE SAME AS PREVIOUSLY APPROVED. SAME WITH THE CARPORT. THE LANDSCAPING VARIANCE AS I MENTIONED EARLIER THEY ARE MOVING IT IN INSTEAD OF BEING ALONG THE PROPERTY LINE HERE AND THEY ARE NOT HAVING ALONG THE OTHER SIDE OF THE FLAT PLAIN. THIS IS TO SHOW THE DISTANCE BETWEEN SINGLE-FAMILY RESIDENTIAL AND WEST SIDE PRESERVE.

THERE'S SEVERAL HUNDRED FEET PLUS THIS OPEN AREA WILL REMAIN OPEN SPACE BECAUSE THOSE ARE DEDICATED HOA OPEN SPACES FOR WEST SIDE PRESERVE. THIS SHOWS THE TOPOGRAPHY OF THE SITE. THE APARTMENTS ARE QUITE A BIT LOWER THAN THE SINGLE FAMILY RESIDENTIAL AND WHERE THE LANDSCAPING IS PROPOSED IS GOING TO PROVIDE SCREENING BETWEEN THE BALCONIES AND THE SECOND STORIES OF THE HOMES PLUS HERE IS SHOWING THE OPEN SPACE AND THE EDGE OF THE PROPERTY IS SOMEWHERE IN HERE. PROPERTY LINE IS HERE BUT AS YOU CAN SEE IT GOES UP AND THEN IT COMES DOWN QUITE A BIT. AND THIS IS FROM THE CUL-DE-SAC IN WEST SIDE PRESERVE. THIS IS THE CLOSEST POINT AT 264 EVEN WHEN THE TREES NOT DIRECTLY ON THE PROPERTY LINE IT'S STILL -- THERE'S A 6-FOOT FENCE HERE AND THE HOMES WILL BE SCREENED FROM THE BALCONIES OF THE HOMES. SO THIS IS THE PREVIOUSLY APPROVED LANDSCAPING PLAN.

AS YOU CAN SEE IT'S SIMILAR, IT'S JUST AN INCREASED DISTANCE AWAY OF WHERE THE RETAINING WALL IS SO IT'S BEEN MOVED OVER INSTEAD OF CONTINUING TO BE OUT HERE.

SO WE SENT POSTCARDS TO THE SURROUNDING PROPERTY OWNERS. WE SENT 16.

WE DID GET TWO EMAILS IN OPPOSITION FROM PEOPLE WITHIN 200 FEET OF THE SITE AND WE GOT 12 EMAILS IN OPPOSITION OUTSIDE THE 200 BUT ALL OF THE OPPOSITION WAS IN THE WEST SIDE PRESERVE, SO STAFF DID RECOMMEND APPROVAL OF THE SPECIFIC USE PERMIT AND THE VARIANCES BECAUSE IT'S COMPATIBLE AND CONSISTENT WITH THE SURROUNDING LAND USE AND FUTURE LAND USE MAP AND IT'S A VERY SIMILAR TO THE PREVIOUSLY APPROVED VARIANCE REQUESTS, BUT THE PLANNING AND ZONING

[00:25:07]

COMMISSION DID RECOMMEND DENIAL OF THE REQUEST BY A VOTE OF 5-2 AT THE JANUARY MEETING.

THAT CONCLUDES MY PRESENTATION. THE APPLICANTS ARE HERE AND THEY DO ALSO HAVE A PRESENTATION.

>> THANK YOU. COUNCIL, THIS IS A PUBLIC HEARING.

TAMMY, ANYBODY SIGNED UP TO SPEAK? NO.

DO I HAVE A MOTION TO CLOSE THE PUBLIC HEARING. MOTION FROM COUNCILWOMAN

HAMMONDS. DO I HAVE A SECOND? >> SECOND.

>> COUNCILMAN WEAVER. PLEASE VOTE. >> ITEM PASSES 6 TO 0.

COUNCIL, ANY QUESTIONS FOR STAFF FOR THE APPLICANT? >> I HAVE TWO QUESTIONS FOR STAFF. THE SECOND QUESTION THEY MIGHT NOT BE ABLE TO ANSWER.

FIRST QUESTION IS GOING TO RESOLVE AROUND I DON'T THINK I SAW IT IN YOUR SUBMITTALS OR YOUR PRESENTATION, I DON'T THINK I HEARD IT. IN THE ORIGINAL PD FOR THIS SUP, WAS IT ONLY FOR MULTIPLE FAMILY OR WAS IT ALSO ALLOWANCE FOR RETAIL?

IT WAS AN EITHER/OR WAS IT NOT? >> YES, I DID. I DID MENTIONED THAT.

THE SITE IS ZONED, CR WITH THE DETAILED SITE PLAN OR THE MULTIPLE FAMILY WITH THE SUP.

>> SO, IN OTHER WORDS, AS IT NOW STANDS, THERE IS NO SUP? >> CORRECT.

>> AND THE SATISFACTION OF THE PD WOULD BE FOR RETAILOR MULTIPLE FAMILY, CORRECT?

>> CORRECT. >> THE SECOND QUESTION I WOULD HAVE WOULD RESOLVE AROUND THE ELEVATIONS OF THE FRONT FACADE MAINLY ROOF LINE, EXCUSE ME. I THINK I CAUGHT JUST A SNIPPED IN YOUR PRESENTATION OF THE ROOF LINE ELEVATIONS WERE STILL THERE AND PRESENT BUT NOT AS DETAILED OR AS WELL -- I USED THE WORD WELL LAID OUT BECAUSE I LIKED THE ORIGINAL PRESENTATION BETTER, HAD THEY CHANGED THE ROOF LINE FACADE IN AND WHAT THEY'RE PRESENTING NOW IS WHAT

THEY WERE BEFORE? >> IN SOME AREAS. SO PREVIOUSLY IN THESE LARGER COLUMNS THEY HAD KIND OF LIKE PITCHED ROOF ON TOP OF THEM. IN THE LARGER ONES THEY HAVE GOTTEN RID OF IT BUT THEY HAVE KEPT IT IN THE SMALLER AREAS AND THERE'S MORE PRONOUNCED BUMP-OUT IN THE ELEVATION AS YOU CAN SEE THEY PUMPED OUT MORE. IT'S STILL BUMPED OUT, IT'S JUST

NOT AS PRONOUNCED AS IT PREVIOUSLY WAS. >> IN OTHER WORDS, AT LEAST IN MY VIEW DID STAFF HAVE AN OPINION ON THAT THAT YOU FEEL AS STAFF HAS THE SAME VISUALIZATION

OF QUALITY AS EXISTED BEFORE? >> IT -- IT'S SIMILAR AND BECAUSE THEY ALSO HAVE INCREASED THE HEIGHT OF MASONRY AND THE NEWER ONES WHERE AS THE MASONRY WAS ONLY ELEVATED IN THE BUMPOUTS, SO THROUGHOUT THE BUILDINGS THEY HAVE INCREASED THE MASONRY UP TO THE SECOND STORY. SO THEY DID PROVIDE EXTRA. THEY DID PROVIDE EXTRA MASONRY

THAN THEY DID PREVIOUSLY. >> I WOULD ASSUME AS THE PICTURE THAT WE ARE LOOKING AT NOW, THE

BOTTOM RENDITION THAT IS THE BEFORE? >> CORRECT.

>> AND THE TOP RENDITION WHICH IS A MUCH BOXIER, FLATTER LOOKING, THAT'S THE NOW?

>> CORRECT. >> THANK YOU. >> ALAN.

>> YEAH, I JUST HAD A COUPLE OF QUESTIONS FOR STAFF. PRIMARILY AROUND CLARIFICATION OF THE ZONING CASE HISTORY AND UNDERSTANDING BECAUSE THERE'S A LOT HERE TO KIND OF UNDERSTAND SOME SO I'M GOING TO JUST CLARIFY A COUPLE OF THINGS. SO IN '21, THERE WAS PD THAT

CAPPED THE UNITS AT 302 THAT WAS APPROVED, CORRECT? >> CORRECT.

>> AND THEN COME '22, WE ISSUED THE SUP THAT LOWERED THE UNITS TO 294 BY ABOUT 5 OR 6 UNITS,

RIGHT? >> THAT WAS THEIR REQUEST. >> THAT WAS THEIR REQUEST, OKAY.

AND SO IS THAT WHAT WAS APPROVED AT THAT TIME THAT JUST EXPIRED? >> YES.

>> OKAY. AND THEN IT EXPIRED LAST SUMMER --

>> CORRECT. >> BASED ON THIS SITUATION. OKAY.

SO A COUPLE OF QUESTIONS. ONE IS IT ACCURATE BASED ON THESE NUMBERS WE'RE LOOKING AT ON THE REQUEST TO RENEW OR TO DO A NEW SUP THAT'S VERY COMPARABLE.

ARE THEY REDUCING BY ANOTHER 50 UNITS IN THAT REQUEST, IS THAT CORRECT?

>> YES. >> OKAY. SO THEY ARE -- THEY'RE TRYING TO GET THIS SUP BACK, WOULD YOU SAY IT'S PRETTY COMPARABLE TO THE ORIGINAL OUTSIDE OF SOME OF THE

-- SOME TO HAVEIECES WE WERE LOOKING AT? >> YES.

[00:30:05]

>> AND THEN THE OTHER QUESTION I HAD IS THE OTHER ADJUSTMENT YOU WERE GOING OVER, IT BASICALLY WAS -- WAS IT JUST SWAMPING OUT CARPORTS FOR COVER PARKING, IS THAT WHAT THEY WERE BASICALLY

DOING? >> YES, THEY SWAPPED OUT CARPORTS FOR -- FOR DETACHED

GARAGES. >> OKAY, GOT YOU. AND OUTSIDE OF THAT, OTHER THAN THE MINOR ESTHETICS IS THERE ANYTHING ELSE THAT I MISSED IN YOUR PRESENTATION THAT WAS

SIGNIFICANT? >> YES, THEY MOVED THE LANDSCAPING BECAUSE OF THE

RETAINING WALL THAT THEY HAVE TO CONSTRUCT. >> OKAY.

>> SO THEY MOVED LANDSCAPING THAT'S REQUIRED BETWEEN SINGLE FAMILY AND MULTIFAMILY ZONED TO

BE ALONG THE RETAINING WALL INSTEAD ALONG THE PROPERTY LINE. >> GOT IT, OKAY.

>> AND IS THAT CLOSER TO STAFF'S PREFERENCE OR IS THAT MORE -- >> IT'S SIMILAR TO WHAT THEY HAD PREVIOUSLY HAD. IT'S JUST THAT WHERE THIS AREA HERE -- IF YOU CAN SEE THE

CURSOR -- >> YEAH. >> BECAUSE OF THE RETAINING WALL

MOVING, SHIFTING THE SIDE, THEY JUST MOVED EVERYTHING IN. >> OKAY, PERFECT.

THE ONLY OTHER QUESTION I HAVE IS, SO BY RIGHT AS COUNCILMAN ROGERS FOR EITHER RETAILOR

MULTIFAMILY, CORRECT? >> CORRECT. >> AND WHAT -- WHAT IS THE CAP -- WHAT CAN THEY DO BY RIGHT THERE IN THE EVENT THEY WE DON'T RENEW SUP?

>> THEY COULD EITHER COME BACK WITH AN SUP WITHIN SIX MONTHS OR THEY COULD COME IN WITH THE

DETAILED SITE PLAN FOR COMMUNITY RETAIL. >> OKAY.

SO EITHER WAY, THEY HAVE TO HAVE AN SUP. THERE'S NO MULTIFAMILY THEY CAN

DO ABOUT RIGHT WITHOUT THE SUP? >> YES, THE WAY PD IS WRITTEN, IT REQUIRES SUP AND IT HAS A CAP

OF 302 UNITS. >> OKAY. BUT IN THIS RENDITION WE LOWER

THAT BY ANOTHER 50, CORRECT? >> CORRECT. >> OKAY.

THAT'S ALL I'VE GOT. >> COUNCILWOMAN HAMMONDS. >> SO WE JUMPED INTO QUESTIONS, ARE WE SUPPOSED TO LET THE APPLICANTS DO THEIR PRESENTATION.

>> I APOLOGIZE. >> IT'S MY FIRST DAY ON THE JOB. [LAUGHTER]

>> WELL, NO, I DON'T WANT TO KEEP GOING UNLESS YOU'RE GOING TO STAND FOR QUESTIONS.

>> DO YOU HAVE A PRESENTATION? >> IS THAT OKAY WITH EVERYBODY? >> GO AHEAD AND DO THAT.

>> THANK YOU. >> THANK YOU, MAI, ANN, GOOD EVENING MAYOR PRO TEMPORE AND TOWN. MY NAME IS PATRICK MCGEE, DIRECTOR WITH HIGH PARK CAPITAL AND DEVELOPER AT WEST SIDE PRESERVE PROJECT. THIS WILL BE SECOND DEVELOPMENT IN MIDLOTHIAN. WE BUILT THE ISRAELI APARTMENTS JUST TO THE WEST OF THIS PROJECT AND ALSO WITHIN THE WEST SIDE PRESERVE MASTER PLAN DEVELOPMENT.

SO THE WESTERLY HAS BEEN VERY SUCCESSFUL FOR US AND KIND TO HAVE BASELINE FOR THE DESIGN FOR THIS HIDDEN HILLS PROJECT WITH THE INTENT OF IMPROVE IT AND ELEVATE IT A LITTLE BIT MORE.

SO TO GIVE YOU A QUICK OVERVIEW OF OUR HIDDEN HILLS PROJECT, THIS WILL INCLUDE BEST IN CLASS AMENITIES. CLASS A LUXURY PRODUCT, MARKET RATE.

WE WILL HAVE RESORT-STYLE POOL WITH CABANA LOUNGE AREAS, PICKLE BALL COURT, FEW THINGS THAT ARE WESTERLY PROJECT DID NOT HAVE LIKE A RECOVERY SPA WITHIN THE FITNESS CENTER WITH COLD PLUNGE AND INFRARED SAUNA. WE WILL BE DOING COWORKING SPACE .WITHIN THE UNITS WE WILL HAVE KITCHEN ISLANDS WHICH WE DO FOR ALL UNITS. SMART LOCKS, SMART THERMOSTATS WHICH IS UNIQUE TO THIS ONE. WE ALSO DO BALCONIES AND PATIOS FOR ALL OUR UNITS WHERE WE CAN.

I CAN GIVE YOU SOME GOOD DATA ABOUT OUR TYPICAL RESIDENT BASED ON WHO LIVES AT OUR OTHER PROPERTY HERE IN TOWN. OUR TYPICAL RESIDENT IS EITHER A HEALTHCARE WORKER OR A YOUNG PROFESSIONAL USUALLY COMMUTING WORKING HYBRID OR WORKING REMOTE, AVERAGE AGING IS 37 AND AVERAGE INCOME IS $113,000. SO THE INTENT WITH OUR SECOND PROGRAM HERE IS HIGHER RENT AND HIGHER INCOME TO GET ALONG WITH THAT. AS MARINNE SHOWED US, SHY OF 302 UNIT IN PUD AND I WANT TO TALK ABOUT HOW WE GOT QUICKLY WHERE WE ARE TODAY AND WHY THE SUP

[00:35:04]

EXPIRED ORIGINALLY. SO WHEN WE CAME THROUGH THE FIRST TIME IN 2023 WITH THIS SITE PLAN, FOR REASONS I WON'T BORE YOU WITH, UNLESS YOU'D LIKE TO KNOW, WE WERE UNDER A PRETTY SHORT TIMELINE TO COME UP WITH THE DESIGN THAT WE PRESENTED AT THAT TIME, SO WE HAD A PRELIMINARY SITE PLAN, WE HAD A CONCEPTUAL RENDERING AND ONCE THAT WAS APPROVED IN 2023, WE IMMEDIATELY SET TO WORK TO FULLY DESIGN THAT PROJECT BASED ON WHAT WAS APPROVED AND WE WORKED CLOSELY WITH STAFF TONE SURE THAT WHAT WE ULTIMATELY WENT TO PERMIT FOR ADHERE TO SUP THAT HAD BEEN APPROVED ORIGINALLY. SO WHAT WE ARE COMING IN WITH TODAY IS THE FINAL FULLY DESIGNED SITE PLAN ELEVATIONS WHICH HAVE BEEN FULLY REVIEWED BY CITY STAFF AND APPROVED FOR PERMIT PENDING THE RENEWAL OF OUR SUP. SO AS MARINNE MENTIONED WE DID REDUCE THE SITE BY 45 UNITS, 294 DOWN TO 249. WE'VE ALSO SLID OUR FOOTPRINT BACK AWAY FROM THE SINGLE FAMILY TO OUR WEST. I WANT TO ALSO TORCHON A COUPLE OF THINGS THAT CAME UP DURING THE PNZ MEETING, ONE OF THOSE BEING SOME TRAFFIC CONCERNS.

I THINK IT'S IMPORTANT TO NOTE I'M SURE MOST ARE AWARE THE NEWLY CONSTRUCTED ROADS AND REPAVED ROADS THAT ARE WITHIN AROUND THE MASTER PLAN DEVELOPMENT OF THE WEST SIDE PRESERVE, SO THIS IS OUR SITE HERE IN THE MIDDLE AS MARIANNE MENTIONED THIS NEW SERVICE ROAD IS IN DOWN TO THE END OF OUR SITE. MILLER ROAD IS WHAT WE WILL CONNECT THAT FRONTAGE ROAD BACK TO MAIN STREET WHICH IS ALSO BEING EXPANDED AND REPAVED RIGHT NOW AND I BELIEVE WARD ROAD WHICH WILL PROVIDE FURTHER RELIEF IS UNDER CONSTRUCTION AS WELL. THIS IS AN EXHIBIT THAT I THINK MARIANNE HAS SHOWN AND DONE GOOD JOB OF EXPLAINING AND SETBACKS FROM SINGLE EXISTING FAMILY TO THE WEST AND I THINK IT'S IMPORTANT TO KEEP IN MIND AS WAS SHOWN ON THE ELEVATION EXHIBIT YOU HAVE A HILL BEHIND EXISTING SINGLE FAMILY AND IT START RIGHT HERE AND GOES UP TO THE TOP OF THIS POWER LINE EASEMENT AND FALLS BACK DOWN TO WHERE OUR BUILDING -- BUILDING PADS ARE ACTUALLY INSTALLED SO YOU HAVE A SIGNIFICANT HILL IN BETWEEN OUR TWO PROPERTIES THAT WILL SERVE TO SCREEN US IN ADDITION TO SETBACK. AND THIS IS THAT SAME EXHIBIT FOR OUR CLOSEST POINT WHERE THESE LOTS, I BELIEVE, ARE ACTUALLY ORIENTED SORT OF PARALLEL TO OUR BUILDINGS, SO MOST OF THEIR VIEWS ARE NOT DIRECTLY AT US FROM THE FRONT OR BACKYARDS.

AND HERE AGAIN, YOU KNOW, THEY'RE UP ON THE TOP OF THIS HILL WHICH THEN FALLS OFF SO, YOU FLOW, THE ROOF LINE OF OUR THREE STORY BUILDING ARE AT OR BELOW TWO-STORY HOME AND ONE-STORY HOME WILL BE LOWER THAN THAT. AND, AGAIN, WE HAVE LANDSCAPE TREES TO SCREEN US FROM VIEW. AND SO TO ADDRESS THE QUESTION ABOUT WHY DET ELEVATION MIGHT LOOK DIFFERENTLY, AGAIN B HAD TO DO WITH PROCESS COMING THROUGH WITH CONCEPTUAL DESIGN AT FIRST AND THEN SETTING TOWARD TO ACTUALLY DESIGN BASED ON THAT AND I HOPE IT'S APPARENT THAT WE REALLY TRY TO PUT OUR BEST NOT FORWARD WITH THE DESIGN. ANY CHANGES WE MADE WERE TO IMPROVE OR MODERNIZE WHAT WAS SHOWN AT THE COUNCIL HEARING FOR THE ORIGINAL SUP.

WE BELIEVE IT'S AN IMPROVEMENT AND WE WORKED VERY CLOSELY WITH CITY STAFF TO ENSURE THAT IT DID MEET THE COMPLIANCE OF SUP BEFORE WE WENT TO PERMIT WITH IT.

SO THIS WOULD BE THAT MAIN BUILDING WHERE OUR CLUBHOUSE IS LOCATED.

WE HAVE AN INTEGRATED CLUBHOUSE WHICH IS THE FIRST TWO STORIES IN THIS SECTION HERE.

WE HAVE UNITS ABOVE IT AS WELL AS TO THE SIDE OF IT. WE'VE KEPT THIS BARREL TILE ROOF WHICH SOMETHING THAT WE HAVE NEVER DONE BEFORE, THE INTENT BEING THAT WE WOULD REMAIN WITH THAT MEDITERRANEAN LOOK THAT WAS BROUGHT THROUGH THE FIRST TIME AROUND.

THIS IS THE BACK SIDE OF THE CLUBHOUSE WHERE WE HAVE POOL WITH CABANAS, OVER HERE WE HAVE GRILLING STATIONS,AL FRISCO DINING AREA. OFF TO THE SIDE WHERE YOU CAN'T SEE PICKLE AND RESTAURANT THAT WOULD SERVE POOL AREA AND THE PICKLE BALL.

THIS WOULD BE A TYPICAL RENDERING OF ONE OF OUR RESIDENTIAL BUILDINGS.

[00:40:02]

THIS IS THE INTERIOR OF OUR CLUBHOUSE AND LEASING AREA. THIS WILL BE THE INTERIOR OF THE CLUBHOUSE KIND OF THE RESIDENT LOUNGE AND GAME ROOM. THIS IS OUR FITNESS CENTER.

THESE ARE ACTUALLY PHOTOS OF THE INTERIOR UNITS ALSO BUILT HERE IN TOWN, A LOT OF THE SAME FEATURES THAT YOU SEE HERE WE ALWAYS DO THE P FACETS AND INCLUDING SMART THERMOSTATS AND SMART LOCKS THAT I MENTIONED EARLIER. BEDROOM OF ONE OF OUR UNITS.

THE RESTROOM. ONE OTHER THING I THINK CAME UP PARKING AND SPECIFICALLY THE COMPACT SPACES. WE DID LOOK AT THE REGISTERED VEHICLES FOR THE WESTERLY AND DETERMINED THAT 60% HAVE VEHICLES REGISTERED THAT ARE WELL WITHIN THE COMPACT SPACE.

WE HAVE NOT HAD ANY ISSUES THERE WITH PARKING AND WE DON'T FORESEE ANY ISSUES HERE.

I HOPE IT'S CLEAR KIND OF WHAT HAPPENED, WHY WE ARE WHERE WE ARE, WE ARE READY TO START, WE HAVE A FULLY DESIGNED PROJECT THAT WE BELIEVE MEETS THE INTENT OF THE SUP AND WE'RE ASKING THAT THE SUP BE RENEWED SO WE CAN BEGIN THIS PROJECT. APPRECIATE YOUR CONSIDERATION

AND WELCOME TO ANSWER ANY QUESTIONS. >> AWESOME, THANK YOU.

COUNCIL, ANY QUESTIONS? ANNA. >> THIS MIGHT BE FOR MARIAME OR PATRICK, SO THE ACCESS ROAD IS COMPLETED. WHO BUILT THAT?

>> THEY DID. >> SO Y'ALL -- SO Y'ALL BUILT THE ROAD.

>> WE DID NOT BUILD THE ROAD. IT WAS THE MASTER PLANNER DEVELOPMENT.

>> SO AM I REMEMBERING CORRECTLY THAT THIS CORNER IS THE ONE -- WHEN THIS CAME THROUGH LAST TIME ALTHOUGH THE PD BY RIGHT CAN BE -- MULTIFAMILY OR COMMERCIAL BECAUSE OF HOW THE HIGHWAY IS, IT'S NOT IDEAL FOR COMMERCIAL? I REMEMBER US -- AM I THINKING OF THE RIGHT SPOT?

>> I CAN GIVE MY OPINION ON THAT. OUR COMPANY DOES HAVE SOME PRETTY SIGNIFICANT RETAIL DEVELOPMENT EXPERIENCE. IT'S NOT WHAT WE'RE DOING OR FOCUSING ON NOW FOR A LOT OF REASONS. I CAN TELL YOU WITH THIS BEING A MID BLOCK SITE WITH ONE-WAY TRAFFIC ON A FRONTAGE ROAD IT'S DEFINITELY NOT IDEAL FOR COMMERCIAL. I DON'T REALLY KNOW OF ANY COMMERCIAL USES THAT WOULD BE PERMITTED IN THIS PD THAT WOULD REALLY WORK WELL. IT WOULD BE LIKE A STORAGE OR AN

INDUSTRIAL SITE IN MY OPINION. >> I WAS THERE. I THINK THEY SAID THE SITE WAS

TOO BIG AND THAT. THEY -- >> THAT TOO.

IT IS PRETTY BIG. >> OKAY. >> I THINK EVERYTHING ELSE WAS WAS ANSWERED. I FEEL LIKE OVERALL IF I'M HEARING Y'ALL CORRECTLY WHAT'S BEING PRESENTED TODAY SEEMS LIKE A BETTER PRODUCT. THE ONLY THING THAT I AM WONDERING ABOUT IS THE GREEN SPACE AND THE TREES. IT LOOKS TO BE LESS THAN WHAT WAS PREVIOUS. IS THAT -- AM I READING THAT CORRECTLY OR DO YOU HAVE ANY

COMMENTS ON THAT? >> ACTUALLY I LOOKED AT BOTH THE LANDSCAPING AND IT LOOKS LESS BUT WHEN YOU ACTUALLY GET DOWN INTINTRINTO THE CALCULATION ANDR OF TREES IT'S VERY SIMILAR.

>> THE CONCRETE GOES UP TOO, DO WE HAVE LESS GREEN SPACE? >> YOU DO HAVE LESS GREEN SPACE.

LET ME GET TO IT BECAUSE IN THE PREVIOUS ITERATION THEY HAD -- THEY HAD LIKE A WRAP-AROUND BUILDING AND SO YOU HAD EXTRA SPACES WHERE NOW SINCE THEY'VE SPLIT UP THAT BUILDING, THAT'S COVERING MORE, THAT'S WHERE THE -- LIKE THIS IS THE AREA WHERE IT WAS MORE SPREAD OUT BECAUSE

COVERING MORE -- >> OKAY. OKAY.

>> DOES THAT INCLUDE THE GREEN SPACES GAINED BACK IN THE AREA BEHIND THE RETAINING WALL?

I MEAN, THAT'S NEVER -- THAT'S JUST GOING TO BE OPEN SPACE? >> CORRECT.

>> OWNED BY HOA AND MAINTAINED? >> IT DOES, BUT THEY -- WHEN YOU CALCULATE IT OUT, IT ACTUALLY ENDS UP BEING -- THAT'S WHY BEING ABOUT THE SAME BECAUSE BEFORE WHERE THEY HAD THE INTERIOR GREEN SPACE, THEY HAD IT -- THEY NOW HAVE IT OUT HERE VERSUS IN THIS SITE.

[00:45:05]

>> OKAY. SO NET OVERALL PERVIOUS AND IMPERVIOUS SHOULD HAVE

RELATIVELY BALANCED NOW? >> BECAUSE OF PAT SIZE, LESS COVERAGE BUT YOU HAVE -- THE WAY THEIR DRIVEWAYS ARE LAID OUT, YOU END UP ACTUALLY WITH MORE DRIVE AISLE AREAS.

>> WHAT'S THE INTENT AND PURPOSE OF THAT BUFFER AREA THAT'S GOING TO BE BEHIND THE RETAINING WALL AND TREES AND ADJACENT TO? IS THAT ACTIVATED USABLE FACE, IS IT GOING TO BE MAN CUED AND

MAINTAINED SO IT'S JUST -- WHAT'S THE GOAL THERE? >> I CAN ANSWER THAT.

IT LARGELY HAD TO DO WITH THE GRADING ON THE SIDE IN THAT HILL AND WE REALLY DIDN'T WANT TO CUT INTO THAT TO MAINTAIN, YOU KNOW, THE SETBACK AS WELL AS THE ELEVATION DIFFERENCE AND THE SCREEN BETWEEN US AND THE SINGLE FAMILY SO IT WOULD -- IT WOULD BE MAINTAINED ABSOLUTELY, BUT THERE'S NO MAJOR PLAN FOR IT. I SEE IT BEING USED AS RECREATIONAL AREA BY RESIDENCE.

>> AND THAT WAS MY QUESTION, IS IT GOING TO BE FENCED OFF, IS IT SOMETHING A COUPLE OF KIDS AND A FOOTBALL CAN GO OUT THERE AND, YOU KNOW, THROW A BALL BACK AND FORTH OR IS THE GRADE TOO

SEVERE? >> IT'S PRETTY SEVERE. AT THE MOMENT WE DO HAVE IT FENCED OFF BUT, YOU KNOW, IT'S SOMEWHERE CAN TAKE A DOG OR GO LIKE AROUND FOR SURE.

>> YEAH. YEAH. ABSOLUTELY.

>> MY MAIN CONCERN WAS MAKING SURE IT WAS MAINTAINED AN MANICURED.

>> YEAH, ABSOLUTELY. >> DON'T WANT TONED UP WITH QUASI MAINTAIN NO MAN'S LAND BETWEEN THE MULTIFAMILY AND THE SINGLE FAMILY SIDE OF IT. THANK YOU.

>> ANY QUESTIONS? >> MOST OF MY QUESTIONS HAVE BEEN ANSWERED.

A COUPLE OF THINGS. ONE IS IN TERMS OF THE RETAINING WALL, IS THAT PRIMARY FOR SOUND, PRIMARY FOR WATER, PRIMARILY FOR WHAT? [LAUGHTER]

>> RETAINING WALL IS PRIMARILY FOR WATER DRAINAGE AND THEN ACCOMMODATING THAT GREEN?

>> HOW TALL IT WOULD BE, DO YOU KNOW? >> IT'S LOOKING LIKE 8 FEET.

>> OKAY. OKAY. IT VARIES AROUND THE SITE.

IT VARIES AROUND THE SITE BUT I CAN TELL YOU WE SPENT A LOT OF TIME WITH OUR I THINK MAKING ENGINEER MAKINGSURE IT WAS RIGHS WHY THE DESIGN TOOK A HUGE CHUNK OF TIME GETTING OUR SUP APPROVED AN ULTIMATELY GETTING A PERMANENT READY SET OF PLANS, WAS MAKING SURE THAT WE GOT THE

ENGINEERING PIECE RIGHT. >> AND THE ROUTE COMING IN, ROADS COMING IN, YOU MENTIONED ABOUT WAR ROAD AND MILLER ROAD COMING IN FROM UNDERNEATH AND THE OTHER ACCESS.

I WAS TRYING TO ENVISION -- IT'S BEEN A WHILE SINCE I'VE BEEN OUT THERE WHERE WARDEN, MILLER, DOES

IT GO THROUGH SOME OF THE OTHER NEIGHBORHOODS RIGHT NOW? >> CORRECT.

I WAS SPEAKING GLOBALLY ABOUT THE WEST SIDE PRESERVE. IT DOES ALLOW CIRCULATION BUT

YOU'RE GOING THROUGH WEST SIDE PRESERVE NEIGHBORHOODS. >> OKAY.

AND I HAD THE SAME CONCERNED THAT WEAVER WAS ASKING ABOUT ABOUT THE OUTSIDE OF THE RETAINING WALL ONCE YOU HAVE A WALL THERE, IT KIND OF SETS EVERYTHING OFF AND HOW IS THAT AREA GOING TO BE USED, MAINTAINED, NOT BEING JUNKED OUT AND GROWING UP, SO I WAS

CONCERNED ABOUT THAT AS WELL. >> UNDERSTOOD. IT'LL ABSOLUTELY BE MAINTAINED.

>> WHAT'S THAT? >> OKAY, I HAVE A COUPLE OF QUESTIONS --

>> MINE SHOULD BE PRETTY SIMPLE. ARE YOU COMFORTABLE THIS ORDINANCE HAS TWO-YEAR REQUIREMENT, ARE YOU COMFORTABLE THAT YOU'VE GOT THIS THING IT WOULD BE EFFECTIVE TODAY IF APPROVED, YOU GOT TWO YEARS, YOU GOT YOUR CO, YOU'RE COMFORTABLE WITH THAT?

>> YES, ABSOLUTELY IS THE SHORT ANSWER. THE DESIGN AND THE PERMITTING PROCESS WERE WHAT TOOK UP REALLY ALL OF THOSE TWO YEARS, MORE THAN TWO YEARS.

THOSE ARE BOTH BEHIND US AT THIS POINT SO WE'RE READY TO GO. >> I HAVE QUESTIONS FOR BOTH OF YOU AND YOU ALREADY ANSWERED THIS BUT I JUST WANT TO HAMMER IT ONE MORE TIME.

IF IT IS DENIED, THEN THEY CANNOT MOVE FORWARD WITH PARAMOUNTS UNLESS WE GRANT ANOTHER SUP? IF IT IS COMMUNITY RETAIL, THEY CANNOT MOVE FORWARD UNLESS THERE'S A DETAILED SITE PLAN SUBMITTED, THAT DETAIL SITE PLAN HAS TO BE APPROVED BY COUNCIL OR

[00:50:04]

STAFF? >> YES, BOTH. >> BOTH.

OKAY. FOR THE APPLICANT, WERE YOU THE ORIGINAL APPLICANT WHEN WE

APPROVED THIS THE FIRST TIME? >> IN 2023? >> YEAH.

>> WE WERE THE DEVELOPER AT THAT POINT IN TIME. >> OKAY.

>> I DID NOT COME THROUGH PERSONALLY AT THAT TIME. >> OKAY.

I WAS TRYING TO REMEMBER -- I WAS ON COUNCIL WHEN WE DID THIS AND IT'S -- I KIND OF FIND MYSELF IN AN INTERESTING PLACE BECAUSE IN 2023 DIFFERENT COUNCIL SAT UP HERE BUT THE COUNCILMAN TO THE RIGHT OF ME AND I HAD A VERY HEATED DEBATE OVER Y'ALL'S PROJECT AND AT THAT TIME I WAS THE ONE ARGUING ON WHY THIS WAS A GOOD CHANGE, BUT WHAT I DON'T UNDERSTAND AND I KEEP HEARING SIMILAR AND I'M HOPING YOU CAN TRY TO TELL ME WHAT I'M SIMILAR, BUT IN 2023, YOU CAME DOWN FROM 302 TO 394 WHICH WAS SMALL ADJUSTMENT BUT THE UP SALE THAT I PITCHED TO EVERYBODY YOU WERE GOING TO BRING A WAY BETTER PROJECT. IF WE LOOKED AT TWO SIDE BY SIDE COMPARISONS AGAIN, THE ARCHITECTURAL LOOK OF THE FIRST PRODUCT IS IN MY OPINION TEN TIMES BETTER THAN THE ONE YOU'RE SHOWING TONIGHT WHICH IS ALSO WHY WE GRANTED THE GRANTS FOR THE GARAGE WHICH IS WHY WE GRANTED THE VARIANTS FOR THE BUILDING HEIGHT, BUT TO BE HONEST AND I'M HOPING SOMEBODY CAN TELL ME THE DISCONNECT I'M HAVING IS NOW YOU'RE ASKING FOR THE VARIANCE ON THE HEIGHT, YOU'RE ASKING FOR THE VARIANCE ON THE GARAGES, YOU DID BRING DOWN THE UNITS WHICH IS AWESOME. WE WOULD LOVE MULTIFAMILY UNITS BUT TO BE HONEST NOW I'M GETTING A WORST PRODUCT IN MY OPINION. I MEAN, THAT LOOKS LIKE A HOTEL. SO HOW IS THIS A BETTER PRODUCT?

WHAT AM I NOT UNDERSTANDING? >> YES, IT'S A DIFFERENCE OF OPINION.

WE TRULY BELIEVE AND SET TOUT DESIGN A MORE MODERN PRODUCT THAN WHAT'S SHOWN.

THE 2023 AGAIN IT WAS NOT OUR PLAN, IT WAS SOMETHING THAT WE, YOU KNOW, INTENDED TO USE AS INSPIRATION BUT IMPROVED UPON AND, AGAIN, WE WORKED VERY CLOSELY WITH STAFF TO COME UP WITH THE PLANS THAT WERE ULTIMATELY USED TO GENERATE THE RENDERING OF WHAT WE ARE NOW PROPOSING AND I DON'T BY ANY MEANS MEAN TO THROW STAFF UNDER THE BUS, OBVIOUSLY THEY WERE WORKING HARD TO MAKE SURE THAT WE MET THE INTENT OF THE ORIGINAL SUP BUT I JUST WANT TO MAKE IT CLEAR, WE WERE AT NO POINT TRYING TO PULL A BAIT AND SWITCH OR DOWNGRADE THE PRODUCT.

I CAN TELL YOU IT IS CERTAINLY NOT ANY CHEAPER TO BUILD THAN WHAT YOU'RE LOOKING AT AND WHAT

WAS APPROVED ORIGINALLY. >> A THOUSAND PERCENT BELIEVE THAT.

I SAT DOWN WITH THE DEVELOPER AT THE TIME WHEN THEY BROUGHT THE FIRST PRODUCT THROUGH AND I WILL SAY THE SAME THAT I SAID TO YOU NOW, I UNDERSTAND THE BOTTOM PRODUCT IS PROBABLY MORE COSTLY TO BUILD THAN THE ONE YOU'RE PROPOSING NOW. YOU THINK IT'S CHEAPER TO BUILD

THE FIRST -- >> I'M NOT SAYING IT'S CHEAPER BUT I WOULD SAY THEY'RE

CERTAINLY ON PAR. >> THE ARTICULATION CHANGES IN THE ORIGINAL OR A LOT GRADER GRADEGREATER THAN THE -- ASSUME THAT'S ONE. WE LOVE BUSINESS, WE WANT PEOPLE TO COME TO MIDLOTHIAN BUT AT THE SAME TIME WE WANT TO HAVE THE ABSOLUTE HIGHEST STANDARD IN ARCHITECTURAL LOOKS POSSIBLE AND I JUST DON'T KNOW IF WE ARE HITTING THAT TONIGHT.

>> CAN YOU -- IT KIND OF SURPRISES ME THAT YOU SAY THAT BECAUSE I WOULD HAVE THOUGHT IT WAS A BETTER PRODUCT. CAN YOU POINT OUT WHAT ARE YOU SEEING BECAUSE I THINK PROBABLY

BETTER EYE FOR IT? >> LESS VERTICAL -- HORIZONTAL ARTICULATION.

I SEE LIGHTS EVERYWHERE SO I FEEL LIKE IT'S JOB THAT EVERYBODY GETS TO TALK.

>> I JUST WANT TO HAVE MORE DETAILS. >> OKAY.

SO YOU TOO WANT ME TO CLARIFY IT. >> I WILL BE HAPPY TO JOIN --

>> WHEN YOU LOOK AT THE MASSING OF THE ORIGINAL APPROVED SITE PLAN YOU HAD MUCH LARGER OVERALL BUILDING FOOTPRINT. THIS ONE APPEARS TO HAVE SMALLER FOOTPRINTS IN THE NEW CONFIGURATION, SO WHEN I THINK OF A MUCH LONGER BUILDING, I HAVE A LOT MORE CONCERN ABOUT HOW MUCH WHAT THE ARTICULATION AND VARIABILITY THERE IS. THE SMALLER THE BUILDING IS, TOO MUCH ARTICULATION AND SMALLER MASS BUILDING CAN BE OFF-PUTTING OR OFF-SETTING TOO.

THOSE ARE IN MY OPINION ESTHETIC ARGUMENTS. I THINK THAT FOR ME THE MAIN DIFFERENCE I SEE IS, I THINK, THE ORIGINAL APPEARED TO HAVE A LITTLE MORE POP IN SOME OF THE

[00:55:03]

ACCENT PIECES THAT SO WHERE YOU'RE SHOWING THE NEW CLUBHOUSE, I THINK YOU'RE SHOWING, THE OUTSIDE OF IT, YOU ARE PERGULA STYLE AWNINGS RIGHT THERE.

>> THAT'S AN ELEMENT THAT WE ADDED IN ORDER TO -- WE UNDERSTOOD THERE WAS CONCERN

ABOUT DIFFERENCES BETWEEN WHAT WAS ORIGINALLY APPROVED, SO -- >> BUT I DON'T SEE THOSE ON THE RENDERINGS OF THE OTHER BUILDING. IS THAT A CONSISTENT THEME ELEMENT THAT IS INCORPORATED THROUGHOUT THE PROJECT OR JUST THIS ONE BUILDING THAT HAS THAT?

>> THE INTENT WOULD BE THIS BUILDING SINCE THIS IS THE -- RIGHT HERE IS OUR CLUBHOUSE AND

THIS IS KIND OF THE MAIN ELEVATION THAT'S BEING SEEN. >> ABSOLUTELY.

AND ALWAYS, YOU KNOW, THE CLUBHOUSE SHOULD BE PRETTY, SOMETHING EVERYBODY IS GOING TO USE BUT AT THE SAME TIME I THINK MAYBE THAT MIGHT BE SOME OF -- WHEN I LOOK AT, THIS I FEEL LIKE IT HAS THE SAME WEIGHT AND GRAVITY AS THE ARTICULATION AND THE VARIABILITY IN THE PREVIOUS.

>> RIGHT. >> AND SO PERHAPS INCORPORATION OF SOME OF THOSE -- THOSE ACCENT

THAT IS CREATE A LITTLE MORE GRAVITY THROUGHOUT THE PROJECT. >> AND WE FELT WE ALREADY DID HAVE SOME OF THAT LIKE WITH THE TOWER ELEMENT HERE, IT'S ALSO, YOU KNOW, IT SEEMED LIKE MAYBE SOME OF THE DISCONNECT COULD HAVE BEEN EVEN LIGHTING OR THE ANGLE OF THE RENDERINGS, IT'S TOUGH TO SEE THE WOOD CARVELS TO INSURE THAT WAS INCLUDED, SO WE DO FEEL THAT THIS IS, YOU KNOW, TAKING THE ORIGINAL CONCEPT THAT WAS BROUGHT THROUGH AND ELEVATING IT THAT WAS INCLUDED.

SO WE DO FEEL THAT THIS IS, YOU KNOW, TAKING THE ORIGINAL CONCEPT THAT WAS BROUGHT THROUGH

AND ELEVATING IT AND JUST MODERNIZING IT A LITTLE BIT. >> AND I WILL AGREE WITH YOU.

WHEN YOU SHOW THAT DETAIL THERE, IT DEFINITELY LOOKS -- >> LOOKS A LOT BETTER THAN THE

-- >> LOOKS BETTER -- IT IS LESS ARTICULATION BUT DOES HAVE MORE ARCHITECTURAL VARIANCE THAN WHAT WAS IN THE PACT. PACT ET.

IT COULD HAVE BEEN LIGHTING. EVEN THE CAPS ON THE STONE SECTION.

I APPRECIATE THE STONE GOING HIGHER, ADDS ELEGANCE TO IT AND I LIKE THE UNDEREVE ARCHITECTURAL ELEMENTS THAT YOU GUYS HAVE THERE SO THANK YOU FOR THE CLARIFICATION.

>> THANK YOU. I WILL SAY THIS IS THE BUILDING THAT YOU WILL SEE IN MOST INSTANCES ACROSS THE SITE OR SOME VARIATION OF IT. THIS IS THE ONE-TIME CLUBHOUSE UP AT THE FRONT, SO BECAUSE IT'S A LITTLE BIT MORE OF AN EFFICIENT BUILDING DESIGN, THAT'S PART OF WHY THERE'S NOT QUITE AS MUCH ARTICULATION ESPECIALLY IF YOU'RE IN THE CLUB AREA. AGAIN, WE ARE OPEN TO WAYS TO ENHANCE THAT WITHIN THE SITE

THAT WE CAN WORK WITH. >> YEAH, THAT LOOKS A LOT DIFFERENT THAN THE OTHER --

TRASH. [LAUGHTER] >> YEAH, THE OTHER RENDERING, THE ONE PRIOR TO THIS WAS A LOT BETTER THAN THIS ONE. THE ONE -- THE PAGE DOWN.

>> OKAY, WAIT, YOU'RE SAYING THIS ONE THAT'S ON THE SCREEN IS THE ONE YOU DO OR DON'T LIKE?

>> NO, I'M SAYING THAT THAT LOOKS A LOT BETTER THAN THE OTHER REASONEDDERRING THEY JUST SHOWED BECAUSE THAT ONE HAS -- IT'S MORE FLAT AND YOU EXPLAINED WHY.

THAT MAKES TOTAL SENSE SINCE YOU EXPLAINED IT. >> IF IT'S GOING TO BE ARCHITECTURAL, ARE WE ABLE TO -- TO ME IT'S A BIG DEAL ON WHETHER WE CAN GET CONSENSUS ON THIS MULTIFAMILY, THAT'S ONE THING, BUT THEN IF IT'S GOING TO BE ARCHITECTURAL --

>> I MEAN, I DON'T THINK IT'S HOLDING UP COUNCIL. I JUST HAD SOME CONCERNS ABOUT

IT THAT I WAS CURIOUS WHY THE SWITCH. >> WELL, I HEARD --

>> I SAY THAT, THERE'S MULTIPLE LIGHTS ON, SO COUNCILMAN ROGERS. >> I JUST WAS CURIOUS AS STAFF CAN MENTION, IS THIS THE SAME RENDERING THAT WE'RE LOOKING AT THE SCREEN THERE THAT WAS

FRIENDED TO P&Z? >> NO. >> PARDON?

>> THIS IS NEW. >> THIS HAS ELEVATED FROM A MORE BASIC STRUCTURE TO THIS AND I'M REALLY NOT INTERESTED IN LOOKING AT ALL THESE DIFFERENT PICTURES. I WANT TO GO BACK TO THE BEFORE AND AFTER. SO, YEAH, I WAS HEA HERE IN '23O AND WE WERE GOING TO GET THE GRANDIOSE EXPERIENCE THAT WAS GOING TO SUPER POP BECAUSE WE WEREN'T INTERESTED ON WHAT WOULD LOOK ON THE INSIDE BUT WE WERE INTERESTED IF HOW IT'S GOING TO LOOK IN 35 YEARS WHEN WE ARE DRIVING INTO THE GATEWAYS INTO THE COMMUNITY. WHEN I LOOK AT THE BOTTOM

[01:00:05]

PICTURE I SEE MANY ELEVATIONS OF DEPTH AND I'M NOT AN ARCHITECT. I DON'T KNOW ANYTHING ABOUT THIS STUFF. I SEE MANY DIFFERENT ELEVATIONS OF DEPTH, I SEE ARCHWAYS ON THE TOWER HOUSE. I SEE IT ON THE BOTTOM END, I SEE MULTILEVELS OF DEFINITION OF DEPTH, TWO, THREE, FOUR TIMES DEEP. I SEE ROOFTOP FACADE UP AND DOWN, I SEE POSTED ALABAMA THERE, THIS IS FULL-BLOWN POP AND WOW AND WHEN I LOOK AT THAT ON THE TOP I'M LOOKING AT THE HOTEL OVER IN MANSFIELD ON DOVE CREEK IS WHAT I'M LOOKING AT.

YOU HAVE -- YOU HAVE SOME STONE FACADE THAT'S NOT EVEN PROBABLY REAL STONE, YOU HAVE STUCCO, THAT CREATE THE ELEMENT OF ELEVATION CHANGE DEPTH CHANGE WHICH THERE IS NONE THERE.

ALL THE WINDOWS BASICALLY THE SAME SIZE. YOU HAVE NONE OF THE ARCH WAY TOP CHANGES AND WINDOWS IF YOU LOOK DOWN THIS ONE FRONT AND EVEN ALL THE WAY DOWN AT THE BOTTOM PICTURE THREE-FOURTHS TO HAVE WAY DOWN, YOU HAD THE WHOLE GROWTH OUTCROPPING COMING ALL THE WAY I DON'T EVEN THINK I'M LOOKING AT THE SAME, EVEN CLOSE PICTURE.

SO FOR ME THIS DOESN'T EVEN COME CLOSE TO WHAT WE AGREED TO BACK IN '23 AND WHY WE AGREED TO GET RID OF A LOT OF COVERED PARKING SPACE AND WHAT HAVE YOU I I FEEL LIKE I'M LOOKING AT MUCH -- EVERYTHING THAT WOULD KNOW ANYTHING ABOUT CONSTRUCTION LACK OF LEVEL OF FACADE DEPTH GETTING RID, GETTING RID OF MOST ARCHWAYS, THE TOWER HOUSES, THE ROOF TOWER HOUSES, YOU CUT

DRASTICALLY. >> CAN I GET CLARIFICATION? IT'S THE BOTTOM ONE OR TOP ONE.

>> THE BOTTOM ONE WAS WE APPROVED. >> THAT MAKES A LOT MORE SENSE.

I THOUGHT THE BOTTOM ONE WAS THE NEW ONE. >> I SEE.

>> I WAS REALLY CONFUSED. OKAY. I HAVE TO AGREE ON THAT ONE

THEN. >> I WANT TO MAKE SURE EVERYBODY GETS A CHANCE AND WE CAN GO FROM THERE. FROM WHAT I UNDERSTAND AND MISSING SOMETHING, I GET WE DON'T LIKE THE WAY SOME OF IT LOOKS, I PERSONALLY DON'T HAVE THE WAY IT LOOKS, I DON'T REALLY THINK IT LOOKS BAD, LIKE A HOTEL IN MANSFIELD. THE WAY I LOOK AT IT, YOU HAVE SUP THAT WE NEGOTIATED BACK AND FORTH IN 2023 AND PROBABLY PUT YOU OVER THE RINGER ONTO GET IT WHERE IT WAS AT, YOU WERE A LITTLE BIT LATE ON THE CONSTRUCTION DEAL AND NOW YOU'RE ASKING TO GET IT RENEWED AND ALSO BY THE WAY, HEY, I WANT TO RENEW IT AND I WANT TO REDUCE THE DENSITY 20%. I THINK THAT'S A PRETTY GOOD-FAITH EFFORT TO HAVE SOME GIVE AND TAKE. I LIKE LOWER DENSITY, SO I LIKE HAVING 50 LESS MULTIFAMILY UNITS. I LOOK IT AND I'M GOOD WITH IT AND EVERYBODY ELSE CAN GO FROM

THERE. >> SO TO ADD MINE, I GOOD WITH DOING ANOTHER SUP LIKE THE DENSITY GOING DOWN. I DO PREFER THE ARCHITECTURE OF THE PREVIOUS ONE.

HOWEVER, AND IF THAT IS CONSENSUS, HOWEVER, TO GET THERE IS A DIFFERENT QUESTION, BUT

THAT'S -- THAT'S ME WEIGHING IN ON MY OPINION. >> SO I INITIALLY HAD MY CONCERNS BASED ON THIS ONE SLIDE THAT WE'VE GOT UP ON THE SCREEN NOW, BUT, YOU KNOW, AFTER THE DISCUSSION, THE CLARIFICATION THE ONLY BUILDING THAT LOOKS LIKE THE TOP ONE IN THE PROJECT BEING PROPOSED IS THE CLUBHOUSE BUILDING. EVERY OTHER ONE OF THESE BUILDINGS IF YOU GO INTO EXHIBIT C ELEVATION FACADE, IF YOU ZOOM IN ON THE ACTUAL RESIDENTIAL BUILDINGS, THEY HAVE THE CORNER CAP PROJECTIONS, THEY HAVE THE ARTICULATION, THERE'S SOME ARCH FEATURES, THERE ARE SOME WINDOW FEATURES, THERE'S STILL, YOU KNOW, TOWER PROJECTIONS COMING OUT. AND SO I THINK -- JUDGING THE ENTIRE PROJECT LIKE EVERYBODY BUILDING IS GOING TO LOOK LIKE THE ONE ON THE TOP WHEN THE OVERALL EXHIBIT C ELEVATION AND FACADE PLAN SHOWS EVERY OTHER BUILDING WITH SIGNIFICANTLY MORE VARIATION AND ARTICULATION THAT I THINK MEETS THE SPIRIT IN MY OPINION OF WHAT WAS PROPOSED ORIGINALLY EVEN THOUGH IT'S SLIGHT LITEMATICALLY ORIENT AND IF YOU LOOK AT EXHIBIT C AND EVERY EXHIBIT ON THERE IT DOES NOT LOOK LIKE THE ONE SHOWN ON TOP. THAT'S WHY I'M SAYING, MIL MAKEE

[01:05:05]

WE INCORPORATE OF THE SUP THAT'S APPROVED BECAUSE IT REALLY SHOWS SIGNIFICANTLY MORE ARTICULATION AND VARIABILITY AND ARCHITECTURAL DESIGN ELEMENTS. I THINK IT'S UNFAIR TO JUDGE THE WHOLE PROJECT ON THE ONE BUILDING THAT'S UNIQUE BECAUSE IT CONTAINS THE CLUBHOUSE.

>> MIKE, DO YOU HAVE ANYTHING ELSE? >> I'M SORRY.

I'M DONE. >> WELL, WAYNE, I'M SORRY -- >> YEAH.

I WAS -- I WAS GOING TO AGREE WITH MR. WEAVER. THE ELEVATION FACADE PLAN.

IT LOOKS LIKE AN AERIAL VIEW, PICTURE, BUT THAT'S NOT WHAT THIS IS BUT YOU SEE 8 BUILDINGS HERE AND THE ONE BUILDING THAT LOOKS PLAINER THAN THE OTHER SEVEN IS THE ONE ON THE SCREEN A MINUTE AGO AND YOU HAVE SEVEN OF THEM THAT H HAVE A LOT MORE OF E ARTICULATION AND SO HAPPENS THAT THE ONE BUILDING HAS TO BE WHERE THE CLUBHOUSE IS, WHERE THE SWIMMING POOL IS AND THINGS THAT APPRECIATED THE CLARIFICATION THAT WAS MADE A MOMENT AGO BUT THAT'S WHAT I WAS KIND OF GAUGING, 8 BUILDINGS AND THAT'S THE ONE BUILDING THAT SITS IN THE MIDDLE OF IT THAT WE WERE LOOKING AT AND GOT SEVEN OTHER ONES THAT ARE ACTUALLY THAT'S GOING TO BE SEEN IN THE GATEWAY COMING IN, DRIVING DOWN 287, THOSE ARE THE BUILDINGS ON THE EDGES THAT ARE GOING TO BE SEEN AND THEY HAVE TO ME A WHOLE LOT MORE ARTICULATION THAT'S THERE LIKE WHAT THE FIRST RENDERING WAS. I WASN'T HERE IN '23 SO I DON'T HAVE TO COMPARE TO.

>> I NEED ONE MORE CLARIFICATION AND THIS IS ONE SIDE NOTE, PART OF MY FRUSTRATION, WHEN OUR PACKET CONTAINS DIFFERENT THINGS THAN WHAT WE ARE SEEING HERE. THE PICTURE OF THE NEW BUILDING IS NOT IN THE PACKET, WHAT IS THIS -- WHATEVER -- LIKE THE EXHIBIT C, LIKE THAT LOOKS -- I LOOK AT THIS AND, GREAT, THE FIRST TIME WE ARE SEEING THE OTHER BUILDING, I'VE NEVER SEEN THAT BEFORE SO I'M ACTUALLY VERY CONFUSED ON WHAT I'M EVEN LOOKING AT.

LIKE, IS IT THIS ONE? IS THAT THE OLD ONE IN THE PACKET?

>> IT'S THE NEW AND THE OLD ONE BECAUSE YOU HAD THE OLD -- YOU HAD THE PREVIOUS ORDINANCE FOR

COMPARISON. >> YES. >> IF YOU GO TO NEW EXHIBIT C --

>> TINNY BUILDINGS THAT DON'T TELL ME MUCH. >> AND IF YOU LOOK AT THE ELEVATIONS IN HERE, THERE'S FIVE DIFFERENT BUILDINGS ON THE ACTUAL ELEVATIONS.

THERE'S A THROUGH E. SO THE POINT THERE'S 5 DIFFERENT BUILDINGS, THE BIG ONE IS A AND

THERE'S ONLY ONE OF THOSE. >> THAT'S THE CLUBHOUSE. >> THAT'S THE CLUBHOUSE.

>> CORRECT. >> AND THEN BUILDING TYPE B THROUGH E ARE THE SIX OTHER

BUILD THAT IS ARE AROUND IT. >> AND THAT'S THE ONES THAT LOOK LIKE THE HOTEL THAT SOME OF

Y'ALL CALL IT -- >> BUILDING A THAT THEY REFERENCED LOOKS LIKE THE HOTEL.

>> MIGHT BEING. >> I WOULD JUST LIKE TO SEE THE OLD RENDITION AND I WANT YOU TO SCROLL THROUGH ALL YOUR PICTURES AND SHOW US THE NICE LOOKING BUILDING THAT'S SUPPOSED TO MATCH THAT. THAT'S WHAT I WOULD LIKE TO SEE. I WOULD LIKE TO SEE THE OLD RENDITION AND THEN I WANT YOU TO SCROLL DOWN THROUGH ALL THIS AND I WANT TO SEE THE NICEST LOOKING

ONE YOU'VE GOT. >> OKAY. >> THIS IS OURS.

>> I BELIEVE -- >> IT'S IN HIS. I'M SAYING I CAN REMEMBER -- I DON'T NEED YOU TO PUT THEM SIDE BY SIDE BUT I CAN REMEMBER WHAT THAT BUILDING LOOKED LIKE, THE

OLD RENDITION AND I WOULD LIKE TO SEE -- >> THE CLOSEST ONE.

>> THE CLOSEST MATCH. SO THIS IS IT RIGHT HERE. >> I BELIEVE THIS WOULD BE THE

CLOSEST MATCH. >> SO ANNA, YOU'RE SEEING THIS, RIGHT?

THAT'S WHAT IT'S SUPPOSED TO LOOK LIKE, THE OLD RENDITION? >> SO THAT ELEVATION THAT WE ARE LOOKING AT RIGHT NOW, MY NAME IS MIKE LEON, ARCHITECTURE, MY OFFICE IS 879 JUNCTION DRIVE IN ALLEN, TEXAS AND I WAS PRESENT AT THE 2023 ZONING ORIGINALLY. THIS ELEVATION RIGHT HERE WOULD BE THE BUILDING TYPE B, C, D AND E FRONT ELEVATION SO SEVEN OF THE EIGHT BUILDINGS THIS IS WHAT

IT WILL LOOK LIKE. >> AND WHAT IS THE OTHER ONE? >> THE PLAINER ONE.

[01:10:07]

>> THAT'S THE BUILDING 1A, THE ONE LABELED 1A IN THE MIDDLE OF THE SITE PLAN THAT WOULD BE THE NORTH ELEVATION OF THAT 1A BUILDING. AND THE REASON WHY IT'S SQUARED OFF AND LOOKS HOTEL-LIKE AS WE ARE SAYING, IS BECAUSE WE DON'T HAVE PATIOS ABOVE THE CLUBHOUSE.

AS YOU WERE CONCERNED ABOUT THE LONGEVITY OF THE PROJECT SO WE ARE AS WELL, WATER-PROOFING IS IMPORTANT TO US, UNCONDITIONED BALCONY SPACE OVER A CONDITION CLUBHOUSE FLOOR SPACE JUST LEAVES THE WATER PROOFING ISSUES NOT IF BUT WHEN, SO JUST HAVING BARBECUE GRILLS AND DOGS BARKING ON BALCONIES WHEN YOU HAVE TENANTS TO LEASE AND YOU'RE USING THE TOOL IN THE BACK, WE DON'T LIKE PUTTING UNCONDITIONED PATIOS ABOVE THE CLUBHOUSE. THAT'S WHY YOU GET THE SQUARED

[2026-066 Consider and act upon authorizing the City Manager to enter into an agreement with J&K Excavation, LLC for the Midlothian Conference Center Detention Pond Improvement Project in a bid amount of $1,227,111.16, plus 10% contingency in the amount of $123,000, for a total cost of $1,350,111.16. ]

OFF LOOK AT THE CLUB BUT THEN ALL THE OTHER BUILDINGS WHERE YOU DO HAVE PATIOS YOU GET THE

ARTICULATION THAT YOU'RE TALKING ABOUT. >> THANK YOU.

COUNCIL, IS THERE ANY OTHER QUESTIONS? >> MOTION.

>> YEAH, I DON'T -- I DON'T THINK WE HAVE DO REACH CONSENSUS, JUST A MAJORITY AND DECIDE WHAT'S BEST FOR MIDLOTHIAN AND WITH THAT I WILL TAKE A MOTION?

>> MOTION TO APPROVE AS PRESENTED FOR. >> MOTION TO APPROVE AS

PRESENTED BY MOORMAN. >> DO I HAVE A SECOND? >> SECOND BY COUNCILMAN WEAVER,

PLEASE VOTE. AND THE ITEM PASSES 4 TO 2. >> THANK YOU, GUYS.

>> THANK YOU. >> REGULAR AGENDA NOW OPENING ITEM 2026-66 CONSIDERING ACT UPON AUTHORIZATIONING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH J&K SALVIZATION LLC FOR MID LOATHIAN CONFERENCE CENTER DETENTION POND IMPROVEMENT PROJECT IN A BID AMOUNT OF 122 7ELEVEN 1.1 PLUS 10% CONTINGENCY IN AMOUNT OF $123,000 FOR THE TOTAL COST OF

1,350,111.16. >> THANK YOU, MAYOR PRO TEMPORE. GOOD EVENING, COUNCIL.

THIS ITEM INVOLVES THE IMPROVEMENTS TO THE EXISTING CONFERENCE CENTER DETENTION POND WHICH INCLUDES IMPROVEMENTS TO THE DAMN, OUTLET STRUCTURE AS WELL AS INCREASING STORAGE VALUE WITHIN THE POND. BIDS FOR THE PROJECT WERE RECEIVED FEBRUARY 11TH AND SIX BIDS RECEIVED J&K CAVE GAS STATION WAS APPARENT MOST QUALIFIED BIDDER IN THE AMOUNTS YOU SEE IN FRONT OF YOU BASED ON THE SCHEDULING FOR THIS PROJECT, THIS PROJECT IS BEING FUNDED OUT OF TAX NOTE BEING ISSUED IN 2023. THE PROJECT WAS IDENTIFIED AS A TAX NOTE PROJECT AND WITH THAT I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

>> COUNCIL, ANY QUESTIONS? >> QUICKLY, IS THIS WHERE WE ARE UTILIZING AN REDOING AN AREA THAT WE'VE BEEN DOING IN THE PAST AS FORM OF RETENTION, THE VOLUME OF WATER FROM GET TO GO

THE DAM DOWN STREAM? >> YES. >> HOW MUCH DO YOU THINK IT WOULD HELP THE HOMES AND WHAT KIND OF A FLOOD EVENT IS THIS ENGINEERED FOR?

>> SO IT ACTUALLY LOOKED AT THE VARIOUS, 5, 10, 10 AND 10 AND COUNCILMAN JUST TO GIVE YOU A

[2026-067 Consider and act upon authorizing the City Manager to enter into an agreement with Red River Construction Company for the Tayman Water Treatment Plant Mechanical Dewatering Improvement Project in a base bid amount of $3,334,000 minus a deductive change order amount of $225,770, plus $50,000 contingency for a total cost of $3,158,230. ]

QUICK NUMBERS, WHAT YOU'RE LOOKING AT ROUGHLY IS ANYWHERE FROM THE SMALLER STORMS, YOU'RE

LOOKING AT 35% REDUCTION TO LARGER STORMS 25% REDUCTION. >> SO IT'S EVEN GOING TO HELP

WITH LARGE STORMS -- >> YES, SIR. THE INTEND OF DESIGN -- WE HAVE SMALL STORMS THAT CREATE DAMAGE AS WELL SO THIS DOES SMALLER AS WELL AS THE LARGER STORMS.

>> THANK YOU, MIKE. >> YES, SIR. >> ANY OTHER QUESTIONS, COUNCIL?

IF NOT, MOTION? >> MAKE AMOTION WE APPROVE AS PRESENTED.

>> COUNCILMAN ROGERS AND SECOND BY COUNCIL MEMBER HAMMONDS, PLEASE VOTE, PASSES 6 TO 0.

>> ITEM 202667 CONSIDER AND ACT UPON AUTHORIZING ENTER AGREEMENT WITH RED RIVER CONSTRUCTION COMPANY 3,334,000,000 MINUS CHANGE ORDER OF 225770 PLUS 50,000 CONTINGENCY FOR A TOTAL

COST OF 3 -- $3,158,230. >> THANK YOU, MAYOR PRO TEMPORE AND I APOLOGIZE FOR ALL THE NUMBERS. I WANT TO MAKE SURE WE GET IT APPROVED HOPEFULLY.

SO THIS ITEM ACTUALLY THIS HAS BEEN IN DISCUSSION LONG BEFORE I GOT HERE AND SO I'VE BEEN HERE

[01:15:03]

ALMOST 24 YEARS NOW SO I THINK THEY'VE BEEN TALKING ABOUT SOME TIME OF PRESS, PRESS WATER TREATMENT PLAN FOR A LONG TIME. THIS HAS BEEN IN THE WORKS FOR A WHILE.

SO THIS -- THIS PROJECT WAS BID ON DECEMBER 17TH, THE REASON WHY WE WAITED AS LONG TO BRING BEFORE COUNCIL LOOKING AT DOING VALUING ENGINEERING TO THE PROJECT BASED ON ITEMS THAT WE COULD REMOVE WHICH WOULDN'T IMPACT THE OVERALL PERFORMANCE OF THE PRESS OR THE OPERATION BUT ALSO TRYING TO REDUCE SOME OF THE COSTS BECAUSE WE -- WE WERE SURPRISED IN THE BUILDING COSTS THAT CAME IN HIGHER THAN ANTICIPATED. AND SO WE ARE BRINGING THIS BEFORE YOU TONIGHT OUT OF THE THREE BIDS THAT WERE RECEIVED RED RIVER CONSTRUCTION WAS THE

[2026-068 Presentation of the Midlothian Community Development Corporation (MCD) Year-End Report for FY 2024-2025 ]

APPARENT LOWEST QUALIFIED BIDDER ON THIS PROJECT. THIS PROJECT DOES HAVE A SUBSTANTIAL COMPLETION DATE OF 330 CALENDAR DAYS AND FINAL OF 3 -- I'M SORRY, 300 CALENDAR DAYS AN FINAL OF 330 CALENDAR DAIS. THIS IS A UTILITY FUND PROJECT. WE DO HAVE FUNDING AVAILABLE AND IDENTIFIED AS PART OF THE UTILITY FUND AND WITH THAT I'D BE HAPPY TO ANSWER ANY QUESTIONS

THAT THE COUNCIL MAY HAVE. >> COUNCIL ANY QUESTIONS AND/OR A MOTION? MOTION TO APPROVE AND A SECOND BY -- COUNCILMAN SHUFFIELD, PLEASE VOTE.

ITEM PASSES 6 TO 0. >> THANK YOU, COUNCIL. >> OPENING ITEM 202668 PRESENTATION OF THE MIDLOATHIAN COMMUNITY DEVELOPMENT COULD YOU REPEAT THE QUESTION END YEAR

REPORT FOR FISCAL YEAR 2024-2025. >> GOOD EVENING.

>> GOOD EVENING. >> LET ME SEE IF I CAN FIND OUR LITTLE PRESENTATION HERE.

I'M REALLY EXCITED TO SHARE OUR ANNUAL REPORT WITH YOU GUYS TONIGHT.

WE'RE GOING TO BE -- WELL, I'M STANDING HERE DO I WANT TO GIVE A SHOUT-OUT TO THE MARKETING AND COMMUNICATIONS DEPARTMENT BECAUSE THEY WALKED ASO LONG SIDE US THROUGHOUT OUR ANNUAL REPORTS AND COMMUNICATIONS STRATEGY. SO WE'RE GOING TO HIGHLIGHT LAST YEAR'S ACCOMPLISHMENTS BUT WE ALSO WANT TO SHOWCASE SOME OF OUR COMMUNICATION STRATEGIES THAT ARE NOW INCORPORATED IN THIS ANNUAL REPORT. YOU WILL NOTICE WORLDER USE OF COLOR PALLETS WITH BROWNS AND BLUE GIVING VIBRANCY TO MARKETING AND DROPPED NAME CORPORATION TO MARKETING AND NEW TAG LINE MAKING LIFE BETTER WHICH REALLY CAPTURES OUR PURPOSE. AND WE HAVE RECORD FROM OUR OUTGOING PRESIDENT JANUARY DAVIS AND TO OUR LEFT YOU WILL SEE OUR NEW MISSION STATEMENT. THE MISSION STATEMENT IS CLEAR CONCISE AND EASY FOR THE PUBLIC TO UNDERSTAND. WE WILL HAVE HAVE HARD COPIES OF THIS AND THIS IS HOUSED ON THE CITY WEBSITE UNDER THE MCD PAGE. IN READING THROUGH THE OVERVIEW OF PROGRESS, YOU WILL SEE THAT WE HAVE PURPOSELY STRENGTHENED OUR CORPORATE FOUNDATION BY ADDING STAFF, UPDATING POLICY, ENHANCING OVERSIGHT AND INCREASING STRATEGIC PLANNING ALL TO ENSURE PROJECTS ARE MEANINGFUL AND DELIVER LONG-TERM COMMUNITY VALUE.

IN READING THE BOARD MEMBER PROFILES HIGHLIGHT THE SEVEN-MEMBER VOLUNTEER BOARD THAT GUIDES MCD'S MISSION. EACH MIGHT BE BRINGS DEEP PROFESSIONAL EXPERTISE AND SHARED COMMITMENT TO MIDLOTHIAN GROWTH AND THEY'VE ARE THE HEART OF GROWTH.

YOU WILL SEE MCD HAS INVESTED IN MAJOR COMMUNITY PROJECTS AND ASSETS THIS YEAR WITH THE EXPANSION OF THE -- OF THE METHODIST HOSPITAL AND COMPLETION OF CITY HALL AND BRIE BARE AND REFRESH OF THE CONFERENCE CENTER. WE'VE ALSO FUNDED PUBLIC SAFETY, PARK DESIGN ALL WHICH STRENGTHEN QUALITY OF LIFE AND SUPPORT LOCAL BUSINESSES.

BLESS YOU. WE'VE INVESTED IN PARKS, SIGNAGE, ASSISTIVE TECHNOLOGY, MEMORIALS ALL WHICH REFLECT MCD'S COMMITMENT ACT OF LIVING, ACCESSIBILITY AND COMMUNITY PRIDE. THROUGH OUR PROMOTIONAL GRANT MCD HAD PARTNERED WITH CITY AND LOCAL ORGANIZATIONS TO FUND HIGH-IMPACT EVENT THAT IS BRING RESIDENTS TOGETHER AND STRENGTHEN MIDLOTHIAN SENSE OF COMMUNITY. SO AN OVERVIEW OF OUR EVENTS LAST YEAR. WE DREW MORE THAN 58,000 PEOPLE TO THESE EVENTS DEMONSTRATING STRONG COMMUNITY ENGAGEMENT AND CITY WIDE PARTICIPATION. IT'S A GREAT FIREWORK PICTURE.

[01:20:07]

AND, OF COURSE, LOOK BACK AT OUR HILLARY CLINTON OR CALL FUNDING AND THE IMPACT THAT IT HAS HAD FROM 1999 TO 2024 WE HAVE INVESTED OVER $29 MILLION TO HELP STRENGTHEN PARKS, BUILD INFRASTRUCTURE AND ASSIST COMMUNITY PARTNERS AND DEVELOP COMMUNITY SERVICES.

AGAIN, THIS IS HOUSED ON THE WEBSITE AND YOU'LL BE ABLE TO -- I HAVE HARD COPIES, IF ANYBODY WANTS ONE, YOU CAN JUST E-MAIL ME. NEXT, I WANT TO SHARE A VIDEO DEVELOPED THROUGH OUR COMMUNICATION PLAN. [MUSIC]

>> DID YOU KNOW THAT IF YOU LIVE, WORK, STOP OR DINE IN MIDLOTHIAN, DID YOU KNOW THAT IF YOU LIVE, WORK, SHOP OR DINE IN MIDLOTHIAN, YOU PLAY AN IMPORTANT ROLE IN BUILDING OUR COMMUNITY. WELCOME TO MIDLOTHIAN COMMUNITY DEVELOPMENT, ALSO KNOWN AS MCD.

THE PART OF YOUR CITY THAT FUNDS PROJECTS THAT MAKE LIFE BETTER FOR EVERYONE WHO LIVES HERE, THINGS LIKE PARKS, FESTIVALS, COMMUNITY EVENTS, SPORTS FACILITIES, CONFERENCE CENTERS, HOSPITALS, SENIOR CENTERS, HOTELS, LIBRARIES AND MORE. MCD USES A PORTION OF LOCAL SALES TAX TO FUND THESE PROJECTS SO THE MORE YOU SHOP, DINE OR DO BUSINESS IN MIDLOTHIAN, THE MORE FUNDS THERE ARE FOR PROJECTS THAT ENHANCE FOR EVERYONE. MCD FUNDED PROJECT STRENGTHEN OUR LOCAL ECONOMY BY GETTING PEOPLE OUT AND ABOUT SHOPPING AND DINING AT LOCAL BUSINESSES AND ENJOYING LIFE AROUND TOWN. YOU'LL FIND THEM AT OUR PARKS, NATURE TRAILS, WALKING PATHS, SPORTS COURTS, PLAYGROUNDS AND SPLASH PADS. YOU'LL ALSO SEE THEM CHEERING THEIR FAVORITE TEAMS AT FOOTBALL GAMES, BASEBALL TOURNAMENTS AND SOCCER MATCHES, ATTENDING MEETINGS AND EVENTS AT OUR CONFERENCE CENTER, RELAXING AT OUR HOTEL, CELEBRATING AT ONE OF OUR STREET FESTIVALS, ENJOYING CONCERTS AT THE COMMUNITY THEATER, HONORING FALLEN HEROS AT VETERANS MEMORIAL AND APPRECIATING THE COMFORT AND SECURITY OF METHODIST MEDICAL CENTER NEARBY. MCD PROJECTS BOOST OUR LOCAL ECONOMY IN MANY WAYS, TAKE THE NEW ARTIFICIAL TURF ON THE BASEBALL FIELDS, NO MORE MUDDY INFIELDS NOW MEANS GAMES PLAY ON RAIN OR SHINE BRINGING MORE VISITORS, MORE BUSINESS MORE OFTEN TO LOCAL SHOPS AND RESTAURANT. IT'S GREAT FOR TEAMS AND FAMILIES AND A HOME RUN FOR THE WHOLE COMMUNITY. PEOPLE, BUSINESSES AND ORGANIZATIONS WITH COMMUNITY-MINDED PROJECTS SUCH AS THE OLD GYM CAN BE CONSIDERED FOR FUNDING BY APPLYING TO OUR WEBSITE, THE MCD BOARD OF DIRECTORS REVIEWS EACH PROPOSAL, SELECTING PROJECTS THAT REFLECT THE GOALS AND DESIRES OF OUR CITIZENS AND ENSURING THAT FUNDS ARE USED WISELY.

AND FINALLY, THE CITY OF MIDLOTHIAN IS COMMITTED TO PROJECTS THAT PROMOTE ACTIVE,

[2026-069 Consider and act upon a resolution authorizing an expenditure in the amount of $500,000.00 by the Midlothian Community Development Corporation (MCDC) to the City of Midlothian for the costs associated with the Midlothian Fire Administration building renovation. ]

HEALTHY LIVING AND HELP BUILD A STRONG LOCAL ECONOMY. >> SO I LOVE WATCHING THAT LITTLE GIRL ON THE SPLASH PAD, SHE IS LIVERING HER BEST LIFE AND THAT IS MIDLOTHIAN THAT.

IS QUALITY OF LIFE. WE'RE EXCITED TO CONTINUE TO REINVEST LOCAL SALES TAX REVENUE INTO PROJECTS THAT HELP MIDLOTHIAN GROW AS A THRIVING-CONNECTED AND GLADDER-LOOKING COMMUNITY. THE MIDLOTHIAN DEVELOPMENT BOARD AND STAFF REMAIN DEEPLY COMMITTED TO MAKING LIFE BETTER FOR OUR RESIDENTS TODAY AND FOR MANY YEARS AHEAD.

>> THANK YOU. >> THANK YOU. >> THANK YOU.

>> DON'T GO FAR, THOUGH. YOU'RE ON THE NEXT ONE. >> I'M READY TO GET THOSE BIG

NUMBERS OUT. >> WE ARE GOING TO PUT THAT TO WORK NOW.

ITEM 2026, 69 CONSIDERING ACT UPON RESOLUTION AUTHORIZING EXPENDITURE IN THE AMOUNT OF $500,000 BY THE MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION TO THE CITY OF MIDLOTHIAN FOR THE COSTS ASSOCIATED WITH MIDLOTHIAN FIRE ADMINISTRATION BUILDING

RENOVATION. >> SO WE'RE HONORED TO STAND BESIDE THE CITY ON THIS PROJECT BECAUSE THAT BUILDING IS ONE OF THE OLDEST BUILDINGS IN TOWN. IT WAS BUILT IN 1924 BY WW MAJOR AND WITH THE REMODEL IT WILL BE ABLE TO HOUSE MANY CULTURAL AND COMMUNITY DEVELOPMENT TYPE ENTITIES AND SO WE'RE REALLY EXCITED TO BE ABLE TO OFFER THIS FUNDING.

WE'RE ASKING APPROVAL OF THAT EXPENDITURE TONIGHT. >> COUNCIL, IS ANY QUESTIONS?

[01:25:08]

AND/OR MOTION. >> I WOULD ONLY MENTION I'M EXCITED ABOUT THIS.

IT'S WELL NEEDED. IT WILL, OF COURSE, HOUSE THE BOARD AN ALSO THE MUSEUM BELOW AND A WELCOMING CENTER. AND IT WILL SIT AT THE CENTER OF OUR CITY, TAKING CARE OF WHAT ONCE WAS AS SO MANY OF US REMEMBER. THANK Y'ALL FOR DOING THAT.

[2026-070 Consider and act upon authorizing the City Manager to enter into an agreement with BerryDunn for an ERP system assessment and development services at a cost of $98,500 plus a 10% contingency of $9,850 for a total not to exceed $108,350. ]

OF COURSE, I CAN ONLY ASSUME THAT THESE DOLLARS THAT ARE BEING PRESENTED TONIGHT FOR APPROVAL THAT IS THE HOPE IS THAT'S ABOVE AND BEYOND SOMEWHAT WHAT WE MIGHT NEED BUT THAT THEY'LL BE ENOUGH THERE FOR APPROVAL TO HAND WHAT WILL WE NEED TO GET DONE.

THERE'S A LOT OF WORK THAT NEEDS TO BE DONE ON THAT BUILDING BUT THANK YOU FOR BRINGING -- THANK YOUR BOARD FOR BRINGING THAT TOO. I'M PROUD OF THIS ONE.

I MAKE A MOTION THAT WE WOULD APPROVE THIS AS PRESENTED AND REQUESTED.

>> SECOND. >> I'VE GOT A MOTION AND A SECOND BY COUNCILMAN MOORMAN.

PLEASE VOTE. ITEM PASSES 6 TO 0. >> THANK YOU.

>> THANK YOU GUYS. OPENING ITEM 2026-70 CONSIDER AND ACT UPON THUNDERSTORMING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BERRY DUNN FOR AN ERP SYSTEM ASSESSMENT AND DEVELOPMENT SERVICES AT A COST OF 98,050 PLUS 10% CONTINGENCY OF 9,850 FOR A TOTAL NOT TO

EXCEED $108,350. >> GOOD EVENING MAYOR PRO TEMPORE AND TOWN, HERE TO PROCEED WITH CONTRACT BERRY D DUNN, REVIEWING PROCESSES INTERNAL AS WELL AS THE PROCESSES THAT WE USE TO DEAL WITH OR WORK WITH CITIZENS, TRYING TO GET A SYSTEM THAT'S COMPREHENSIVE AND CAN HELP US MEET THE NEEDS AS WE GROW, I'M HAPPY TO ANSWER ANY QUESTIONS

>> NO, I WAS JUST GOING TO ASK, SO THE GOAL OF HIRING THIS CONSULTANT GROUP IS THAT WE FEED THEM WANTS AND NEEDS THAT THE CITY HAS TO BEST SUPPORT THE RESIDENTS AND I'M ASSUMING UTILITY BILLING, LIKE THIS IS OVERARCKING SOFTWARE THAT RUNS OUR COMMUNITY AND THEY MAY TAKE WANTS AND NEEDS AND GO REVIEW ALL OF THE OFFER NEGOTIATION THE MARKETPLACE AND HELP US IDENTIFY

THE BEST ASSIGNMENT? >> YEAH, THAT'S A REALLY GOOD ASSESSMENT -- SYNOPSIS OF IT.

SO THE GOAL WOULD BE TO GET ASSISTANCE TO HELP US UNDERSTAND HOW WE OPERATE, HOW WE NEED TO OPERATE AND WAYS THAT WE CAN IMPROVE THOSE OPERATIONS, RIGHT, SO LOOKING AT BOTH OUR PROCESSES, HOW ARE WE WORKING TOGETHER AND HOW OTHER CITIES ARE WORKING AND HOW THEY ARE DOING THAT BRINGING EXPERTISE FROM EXPERIENCES OUTSIDE OF THE CITY OF M MIDLOTHIAN TO GIVE US

PERSPECTIVE THAT WE DON'T ALWAYS GET TO LEVERAGE. >> SOFTWARE HAS EXPIRATION ON IT EVEN AS IT'S UPGRADED AND PATCHED AND VERSION RELEASE, ARE THEY LOOKING AT WHERE OUR PROJECTED SIZE IS FIVE YEARS, TEN YEARS DOWN THE ROAD AND MAYBE TRYING TO -- I WANT TO MAKE SURE YOU'RE NOT SCOPING ON THE NEEDS OF TODAY AND THE NEEDS THAT WILL OCCUR DURING THE TYPICAL LIFE CYCLE OF AN ENTERPRISE LEVEL SOFTWARE LIKE THIS?

>> DEFINITELY NOT, WE ARE NOT JUST LOOKING AT WHERE WE ARE TODAY, WE ARE LOOKING FORWARD 5, 10 YEARS MAKING SURE THAT WE ARE SETTING THINGS UP IN A WAY THAT AS WE GROW FURTHER OUR SOFTWARE THAT WE ARE UTILIZING CAN HANDLE THAT, THAT'S A LOT OF THE CHALLENGE THAT WE HAVE NOW IS WE'VE HAD INSTANCES WHERE IMPLEMENTED SOFTWARE IN ORDER TO IMMEDIATELY OUTGROWING THE SOFTWARE BECAUSE WE ARE GROWING SO QUICKLY, SO DEFINITELY A COMPONENT OF THE CONVERSATION IS LOOKING BEYOND TODAY AND LOOKING FORWARD WHERE WE ARE 85,000 OR --

>> THANK YOU, SIR. >> I TOO WANTED TO ASK ABOUT SCOPE BUT DIFFERENT LIFE IN DIRECTION AND FORWARD REACH, BUT ACROSS -- ACROSS ALL OF THE DEPARTMENTS AND THAT SORT OF THING, DO YOU ANTICIPATE THAT AND TAKING A LOOK AT ALL OF THIS THAT, I MEAN, IT COULD BE ENORMOUS, YOU KNOW, YOU'RE TALKING, YOU KNOW, ACROSS 8, 10 DIFFERENT DEPARTMENTS OR DIFFERENT -- ACROSS THE BOARD. THIS S THIS ALL ENCOMPASSING WITH ALL OF THAT, I CAN IMAGINE, FIRE, POLICE, ALL OF THAT, THAT'S PRO PRO PROBABLY SOMEWHAT SEPARATE BUT IT'S WORKING THE

NUTS AND BOLTS OF ALL OF THIS? >> IT'S PURPOSE TO DEFINE SCOPE AND AS WE LOOK AT THINGS, WE CAN

[01:30:05]

MODIFY THIS AND THIS, YOU GET THAT SCOPE CREEK AND GETS WIDE WHERE IT BECOMES UNATTAINABLE.

A MAJOR GOAL IS SETTING WHAT ARE OUR MAJOR PRIORITIES AREAS WE ARE GOING TO BENEFIT MOST AND DEFINING THAT SCOPE AND THIS IS WHERE WE WANT TO FOCUS ON FLOW. I FULLY ANTICIPATE THIS SOFTWARE WILL IMPACT EVERY DEPARTMENT IN THE CITY BUT IT DOESN'T MEAN THAT WE ARE GOING TO EVERY DEPARTMENT LOOKING AT EVERY ONE OF THEIR PROCESSES. WE ARE PRIMARILY LOOKING AT INTERNAL SERVICES, HR, FINANCE AS WELL AS LIKE UB PLANNING, BUILDING INSPECTIONS BECAUSE THOSE DEPARTMENTS FEED INTO A TRADITIONAL ERP SYSTEM BUT WE WE ARE ALSO LOOKING AT PARKS AND HOW PEOPLE RENT FACILITIES, IT CAN TOUCH ON THE CONFERENCE CENTER AND ROW PEOPLE RENT THOSE FACILITIES TO TRY AND BRING THAT UNDER A SINGLE UMBRELLA RATHER THAN TWO DIFFERENT PIECES OF SOFTWARE RIGHT NOW WHERE PEOPLE HAVE TO GO TO TWO DIFFERENT PLACES AND I SHOULD GO TO ONE

SPOT AND RENT IT THERE, RIGHT? >> SO FOLLOW-UP TO THAT IS COMING BACK IT COULD BE -- THAT GOING TO BE LOOKING AT SOME OF THOSE SOFTWARE COMPONENTS COULD BE AND MAYBE COST ESTIMATES

WITHOUT, OBVIOUSLY THAT SORT OF THING -- >> YEAH.

>> LINE IT OUT, BUT -- BUT HAVING SOME SENSE OF THAT MAYBE HAVING A BIG PICTURE, SEEING THE FLOOR IS NOT JUST THE TREES, YOU'RE GOING TO BE LOOKING AT ALL OF THIS STUDYING, ANALYZING ALL OF THE TREES AND COMING BACK AND DOING PHASING BECAUSE OF COST FACTORS, WE CAN'T PUT IT ALL IN ONE BUDGET, IS THAT GOING TO BE INCLUDED IN THIS PARTICULAR COST?

>> THIS GETS US TO TWO PHASES AND THE SECOND PHASE NOT ONLY IDENTIFYING SCOPE AND NEEDS AND WHAT WE ARE TRYING TO DO BUT GETS US RIGHT TO THE POINT WHERE WE SET UP AN ERP, HEY, WE HAVE 3, 4 DIFFERENT OF SOFTWARE THAT WE NEED TO IMPLEMENT AND INTEGRATE TOGETHER TO CREATE A COMPREHENSIVE ERP SYSTEM. BUT THEN IT'S ALSO -- THAT'S ANOTHER COMPONENT IS LOOKING AT HOW DO WE PHASE THIS IN, DO WE JUST -- DO TRAINING, LEARN TO USE PIECE OF SOFTWARE THAT WE ALREADY BETTER, IMPROVER IT, RENOVATE IT, THAT SORT OF THING OR DO WE NEED TO GO OUT AND GET A PIECE AND HOW MUCH IS EACH ONE OF THOSE PIECES. WHEN WE COME OUT OF PHASE TWO

[2026-071 Consider and act upon authorizing the City Manager to enter into a contract with Whirlix Design Inc., for construction of a new playground and surfacing at Hawkins Spring Park at a cost of $377,275. ]

WHAT SCOPE -- >> WHAT INTEGRATES? >> AS WE'VE GROWN A LOT OF SILOS HAVE DEVELOPED. WE ARE TRYING TO BRING THAT ALL TOGETHER AND HOW WE CAN INTEGRATE THE SYSTEMS, REDUCE DUPLICATION OF WORK, DOUBLE ENTRY, THAT SORT OF THING AND

INTEGRATE THESE TOGETHER. >> FULLY OTHER QUESTIONS, COUNCIL AND/OR MOTION? COUNCIL BY COUNCILMAN WEAVER. SECOND, I DON'T KNOW WHO. SECOND BY COUNCILWOMAN HAMMONDS.

PLEASE VOTE. THAT WAS CLOSE, ITEM PASSES 6 TO 0.

>> THANK YOU. >> THANK YOU. >> NOW OPENING ITEM 202-2671 CONSIDERING ACT UPON AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WHRILIX DESIGN INC FOR CONSTRUCTION OF NEW PLAYGROUND AND SURFACING AT HAWKINS SPRING PARK AT A COST OF $377,275. HEATHER. THANK YOU.

>> GOOD EVENING MAYOR PRO TEMPORE AND COUNCIL. I DON'T USUALLY HAND OUT PAPERS BUT I WILL JUST START OFF ON THERE PROJECT, THIS IS REPLACING THE PLAYGROUND AT HAWKINS SPRINGS PARK. WE'RE REALLY WORKING ON LOOKING AT EACH OF OUR PARKS TO UPDATE THOSE CURRENT PARKS AND PLAY GROUNDS ARE A BIG ONE THAT HAVE NOT BEEN TOUCHED IN OH QUITE SOME TIME. SO ON THIS ONE, YOU'LL SEE THESE NUMBERS ARE DIFFERENT FROM WHAT IS IN YOUR PACKET BECAUSE WHEN WE SENT OUT THE LEGAL AGREEMENT TO THE PLAYGROUND COMPANY THEY SAW THAT THE P&P BONDS WERE EXPECTED AND THEY HAD NOT WORKED THOSE INTO THEIR PRICE SO YOU'LL SEE FOSEE IN RED ON THIS THAT TY ADDED ANOTHER $6,000 IN THERE, 6659.

[01:35:05]

THIS PROJECT, YOU'LL ALSO SEE THEY HAVE DATE OF 116126. THEY JUST UPDATED THE ORIGINAL BY ADDING THE READ NUMBER ON THERE. THE PROJECT WAS BUDGETED IN THE APPROVED IN THE BUDGET PROCESS FOR 375,000. LY TELL YOU ALL OF OUR PROJECTS ARE COMING IN INCREDIBLY HIGH. THE PLACE SERVICE HAS GONE THROUGH THE ROOF.

SO JUST TO GIVE YOU AN IDEA, THIS IS THAT SMALL PLAYGROUND AT HAWKINS.

THE PARKS DEPARTMENT IS REMOVING -- WE ARE GOING TO REMOVE THE CURRENT PLAYGROUND BECAUSE IT CAME IN AT $433,000 FOR A TURNKEY AND WE HAD 375,000. TO GIVE YOU AN IDEA, THAT PLAYGROUND THAT WAS BUILT IN COMMUNITY PARK WAS A LITTLE OVER 800,000 AND YOU SEE THE SIZE DIFFERENCE AND WHAT THIS IS GOING TO BE IS NOT A PRODUCT NEARLY THAT GRAND.

WE ARE ALSO KEEPING THE CURRENT SHADE STRUCTURE BECAUSE IT IS IN VERY GOOD CONDITION SO WE'RE BUILDING UNDERNEATH THAT SHADE STRUCTURE TO SAVE THAT FUNDING. BUT I JUST WANTED TO LET Y'ALL KNOW WHERE WE CAME OUT. SO WITH THE BUDGETED 375,000, WE WERE ADDING ON YOUR AGENDA ITEM 2,002,000 AND P&P BOND ADDING 6,659 AND SO WE ARE ADDING THAT TOTAL OF $8,934 AND TAKING THAT OUT OF THE PARKS MAINTENANCE LINE 753 IN OUR BUDGET TO GO AHEAD AND GET THAT PROJECT DONE.

AND WITH THAT, I'M HAPPY TO ANSWER ANY QUESTIONS Y'ALL HAVE? >> COUNCIL, IS THERE ANY

QUESTIONS? COUNCILMAN MOORMAN. >> JUST A COMMENT AND QUESTION.

I THINK THIS IS EXCELLENT. I THINK ONE OF THE BEST THINGS WE CAN DO TO OUR COMMUNITY IS KEEPING OUR EXISTING FACILITIES UPDATED. I KNOW WE HAVE A LOT OF CONVERSATIONS AROUND WE NEED MORE NEW PARKS, WE NEED MORE NEW FACILITIES AND THAT'S WHAT A LOT OF THE DISCUSSION CENTERS AROUND A LOT OF TIMES BUT I THINK ONE OF THE MOST COST EFFECTIVE THINGS WE CAN DO FOR THE COMMUNITY IS IMPROVE AND MAINTENANCE PROPERLY OUR EXISTING PARKS, SO I'M REALLY EXCITED ABOUT THIS PROJECT. JUST A LITTLE QUESTION, IS PULLING THAT EXCESS FUNDS OUT OF MAINTENANCE, DOES THAT TAKEAWAY FROM MAINTENANCE OF OTHER FACILITIES WHERE IT MAY BE MORE THAN BENEFICIAL TO YOUR MAINTENANCE PLAN TO PULL THAT OUT OF LIKE UNALLOCATED FUND BALANCE OR IS THAT ALL KIND OF ACCOUNTED FOR AS FAR AS THE

MAINTENANCE AT OTHER FACILITIES? >> ON ANYTHING WE DO, I MEAN, IT'S -- IT'S ONE POT IN THAT MAINTENANCE SO THAT GOES TO EVERYTHING EXCEPT FOR SPORTS PARK BECAUSE IT'S IN ITS OWN BUDGET. SO WE JUST HAVE TO LOOK AS WE MOVE FORWARD ON DIFFERENT MAINTENANCE NEEDS THAT WE MAY LESSEN ONE THING OR REDUCE ANYTHING THAT MIGHT BE LIKE WE WON'T LESSEN SAFETY OR SOMETHING THAT IS GOING TO BE ESTHETIC RIGHT NOW, WE MIGHT DEPENDING ON WHAT IT IS, WHEN WE GET TO THE END OF THE YEAR, WE MAY HAVE TO PUSH IT TO THE NEXT BUT IT

WOULDN'T BE ANY -- ANYTHING OF OUR, YOU KNOW, BIG PROJECTS. >> SO MY -- MY ONLY SUGGESTION WOULD BE WE TAKE THE SLIGHT EXCESS AND RATHER THAN PULLING IT OUT OF MAINTENANCE ON PARKS,

WE TAKE IT FROM JUST THE UNALLOCATED FUND. >> WE CAN -- IF Y'ALL PREFER, WE CAN TAKE IT OUT OF THE CONTINGENCY FUND THAT WE HAVE. I MEAN, EITHER WAY -- WE CAN WAIT UNTIL THE END AND SEE IF THERE'S SOME MAINTENANCE ITEM THAT'S LAGGING THAT WE NEED TO BUT FOR THAT SMALL OF AN AMENDMENT, WE -- WE DON'T NEED TO DO A BUDGET?

>> OKAY. >> BASICALLY WHAT I'M SAYING. >> OKAY, THANK YOU.

>> COUNCILMAN ROGERS. >> I DID WANT TO THANK YOU -- I DON'T THINK THE PUBLIC WAS ABLE TO SEE WHAT WE'RE LOOKING AT ON THE SCREEN, AND I UNDERSTAND. BUT I'M THANKING YOU AND I THINK THEY WOULD WANT TO LOOK AT THIS I'M ASSUMING THIS IS PUBLIC INFORMATION, I'M GUESSING.

>> YES, SIR. >> THIS -- THIS REALLY HELP ANSWER 99% OF MY QUESTIONS.

I'VE BEEN CONTACTED BY SEVERAL FOLKS THIS WEEK AND THEY WOULD SAY THEY'RE GOING TO SPEND $370,000 BUT 125,000 OF THIS MONEY IS THE EQUIPMENT THE REST IS IN DRAINAGE, FREIGHT, TERRA

OUT, SURFACING AND DRAINAGE IS OVER 200 GRAND. >> YES, SIR.

[01:40:03]

>> SO THIS, YOU KNOW, AND I DO KIND OF UNDERSTAND. I KNOW WAYNE DOES TOO.

WE HAD SOME CHURCH PLAYGROUND EQUIPMENT INSTALLED AT THE CHURCH AND I WAS PRETTY BLOWN AWAY AT WHAT GOOD PLAYGROUND EQUIPMENT COST. IT WAS LIKE OVER 10 GRAND I'M

THINKING FOR WHAT THEY PUT IN AND IT WAS VERY SIMPLE, SO -- >> YES.

>> SO -- I'M ASSUMING WITHIN A PROCESS LIKE THIS WE'VE OBVIOUSLY TAKEN ON SOME BIDS, SO THIS IS A BID PROCESS AND I DON'T -- IT IS HARD TO FATHOM SPENDING THAT MUCH ON PLAYGROUND

AND I THINK YOU ARE CORRECT. >> I THINK THIS WILL BE FREEZE AND MAY GO BACK DOWN LATER BUT

-- >> HOPEFULLY. I'M HOPING IT WILL.

THE PLACE, WHERE WE HAVE MULCH LOOKING SUBSTANCE, THIS IS THE RUBBER EYES FLOORING LIKE AT COMMUNITY PARK SO IT MAKES IT AN INCLUSIVE PLAYGROUND. SO ANYBODY WITH SPECIAL NEEDS, ANYTHING WE'VE GOT GOING ON OUT THERE IT JUST MAKES IT A SURFACE FOR AN ALL-INCLUSIVE PLAYGROUND AND THAT'S SOMETHING THAT'S REALLY IMPORTANT TO US TO MAKE SURE EVERYONE IN OUR COMMUNITY

HAS THE SAME OPPORTUNITY. >> COUNCILMAN WEAVER. >> WHEN WAS IF LAST TIME -- DID

WE INTRO SPRUCED THAT UP? >> I BELIEVE THE PLAYGROUND IS FROM 1994.

>> I CAN GUARANTY IT'S '95. THAT'S WHEN I WAS BORN. >> WE WERE LOOKING AND WE WERE

FINDING DATES BETWEEN '94 AND '96. >> SO WE GOT 30 YEARS OUT OF THAT WHICH IS -- THAT'S PRETTY AWESOME. WHAT IS THE EXPECTED EXPECTANCY

OF WHAT WE ARE PUTTING IN TODAY? >> IT WOULD BE ABOUT THE SAME. THE SAME COMPANY THAT BUILT THAT ONE. IT'S LSI, SO WHIRLIX HAS BROUGHT LANDSCAPE STRUCTURES SO IT IS THE SAME PLAYGROUND, SAME MANUFACTURER THAT BUILT THAT FIRST ONE.

>> I DEFINITELY AUNDERSTAND WHERE COUNCILMAN MOORMAN'S IS COMING FROM.

LET'S WAIT AND SEE WHERE WE ARE AT THE END OF THE YEAR AND IF THERE'S EXTRA NEEDS AND REALLOCATE AT THAT POINT BUT TAKING IT FROM THE PARKS EXISTING BUDGETED FUND FOR THE ADDITIONAL ALMOST 9 GRAND IS THE APPROPRIATE THING TO DO TODAY. BUT I DEFINITELY RESPECT WHERE

YOU'RE COMING FROM, COUNCILMAN. >> ABSOLUTELY. CHRIS KNOWS I WILL ASK.

>> I JUST HAVE TWO QUESTIONS. ONE IT SAYS THAT THIS BID IS GOOD FOR 30 DAYS AND DATED 1-16.

>> THAT'S WHAT I WAS SAYING EARLIER. LY HAVE THEM CHANGE THAT.

THEY UPDATED THIS AND SENT IT TO ME TODAY AND DID NOT CHANGE THE DATE.

THEY JUST ADDED THE RED SO AFTER I PRINTED IT I SAW THEY HAVE THAT SO I WILL GET WITH KENNY

AND CHANGE THE DATE AND SEND IT BACK OVER BEFORE IT'S SIGNED. >> OKAY.

THIS IS MORE OF A QUESTION OF MAYBE I'M JUST LIVING IN THE PAST BUT I NEVER QUITE UNDERSTOOD WHY LIKE ON INSTALLATION, I UNDERSTAND LIKE THE FOREM PLACE, ACTUALLY

[2026-072 Consider and discuss a request from Midlothian Community Development Corporation (MCDC) to finance on their behalf a Certificate of Obligation (CO) in the amount of $10,000,000 to make improvements to Heritage Park and other improvements and direct staff as necessary. The CO’s annual payment would be paid by MCDC sales tax through an interlocal agreement guaranteeing payment.]

BUILDING THE PARK EQUIPMENT, WHY CAN'T OUR STAFF NOT JUST BUILD IT AND SAVE 40 GRAND?

>> NOT COVERED UNDER WARRANTY. NOW THEY HAVE IT WHERE SOME OF THE CONTRACTORS, THEY ARE NOT

ABLE TO DO IT. IT HAS TO BE THE COMPANY. >> THE MANUFACTURER.

>> WERE ABLE TO PULL OUT THE OLD BUT WERE NOT ABLE TO PUT IN THE NEW.

>> MAKES SENSE. COUNCIL, ANY OTHER QUESTIONS AND/OR A MOTION?

>> I HAVE A MOTION BY COUNCIL MEMBER HAMMNODS. >> SECOND.

>> MOTION AND A SECOND. PLEASE VOTE. PASSES 6 TO 0.

>> THANK Y'ALL VERY MUCH. NOW OPENING ITEM 202672 CONSIDER AND ACT UPON REQUEST FOR MIDLOTHIAN COMMUNITY DEVELOPMENT COULD YOU REPEAT THE QUESTION TO FINANCE ON THEIR BEHALF A CERTIFICATE OF OBLIGATION IN THE AMOUNT OF $10 MILLION TO MAKE IMPROVEMENTS TO HER DAMAGE PARK AND OTHER IMPROVEMENTS AND DIRECT STAFF AS NECESSARY. THE CO'S ANNUAL PAYMENT WOULD BE PAID BY M CDC THROUGH SALES TAX THROUGH INTERLOCAL AGREEMENT GUARANTYING PAYMENT.

>> WELL, GOOD EVENING MAYOR PRO TEMPORE AND COUNCIL. THIS ITEM WAS CONSIDERED AT THE FEBRUARY 26TH M CDC MEETING AS THIS DAY THEY HAVE MADE A COMMITMENT TO CONTRIBUTE

[01:45:05]

$10 MILLION TO THE HERITAGE PLAZA, I THINK IT'S WHAT IT'S CALLED NOW, AND SO THEY DISCUSSED A NUMBER OF WAYS THAT THEY COULD PROVIDE THAT FUNDING. THEY LOOKED AT ISSUING BONDS, WHETHER IT WAS CERTIFICATE OF OBLIGATION THAT THE CITY COUNCIL WOULD -- THE CITY WOULD ACTUALLY ISSUE AND THERE WOULD BE AN INTERLOCAL AGREEMENT BETWEEN M CDC AND THE CITY THAT WOULD GUARANTY THAT THEY WOULD PAY THESE BONDS THROUGH SALES TAX. THEN THEY LOOKED AT AN ACTUAL SALES TAX BOND WHICH IS WHAT WE'VE DONE BEFORE AND THAT WOULD BE ISSUED BY THE M CDC AND THEY WOULD PAY THAT DIRECTLY. WE'VE DONE BOTH OF THESE IN THE PAST.

THEY LOOKED AT POSSIBLY PAYING WITH CASH, WHETHER IT'S A LUMP SUM OR TIERED PAYOUT.