[Call to Order, Pledges, and Invocation ] [00:00:06] IT IS NOW 6:00 P.M. AND I CALL ON THE MIDLOTHIAN CITY COUNCIL TO ORDER. COUNCILMAN RENO WILL LEAD US IN OUR PLEDGES AND INVACATION. INVOCATION. OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. [2026-166 Announcements/Presentations ] >> MAYOR COFFMANN: THANK YOU, MR. RENO. NOW OPENING ITEM 2026-166 ANNOUNCEMENTS AND PRESENTATIONS. COUNCIL, WE WILL NOT BE DOING ITEM "A" TONIGHT. SO WE'LL BE MOVING FORWARD TO ITEM "B." CITY COUNCIL REPORT ON ANY ITEMS OF COMMUNITY INTEREST. ANYBODY HAVE ANYTHING THEY'D LIKE TO SHARE? >> WELL, SINCE WE PUSHED THE ONE FOR THE POLICE DEPARTMENT I'LL GIVE THEM A LITTLE BIT OF LOVE AND SHOUT OUT AS WELL. WE HAD COMMANDER MEDINA WITH THE SRO AND TONYA HUNTER, THEY PREPARED A DRILL EARLIER THIS MONTH IN COLLABORATION WITH THE SCHOOL DISTRICT. SEVERAL DIFFERENT EMERGENCY PREPAREDNESS PARTNERS, HOSPITALS, CARE FLIGHTS, MIDLOTHIAN EMS. I WANT TO GIVE THIS TEAM A GREAT JOB. TONYA HUNTER IS VERY THOROUGH, VERY PREPARED, AND SHE MAKES SURE THAT ALL THE TEAM AROUND HER IS PREPARED FOR THOSE EMERGENCIES THAT MIGHT ARISE AS WELL. >> MAYOR COFFMANN: THANK YOU, [2026-167 Citizens to be heard ] COUNCILOR. ANYBODY HAVE ANYTHING ELSE? ALL RIGHT. MOVING ON TO ITEM 2026-167, CITIZENS TO BE HEARD, THE CITY COUNCIL INVITES CITIZENS TO ADDRESS THE CITY COUNCIL ON ANY TOPIC NOT ALREADY SCHEDULED FOR A PUBLIC HEARING. CITIZENS WISHING TO SPEAK SHOULD COMPLETE A CITIZENS PARTICIPATION FORM AND PRESENT IT TO THE CITY SECRETARY PRIOR TO THE ITEM BEING OPEN TO DISCUSSION. SPEAKERS ARE LIMITED TO THREE MINUTES IN ACCORDANCE WITH THE ACT. THE CITY COUNCIL CANNOT ACT ON THE ITEMS LISTED ON THE AGENDA. HOWEVER, YOUR CONCERNS MAY BE ADDRESSED BY CITY STAFF AND PLACED ON A FUTURE AGENDA. TAMMY, DO WE HAVE ANYBODY SIGNED UP TO SPEAK? >> KELLY RENFROE. >> MAYOR COFFMANN: CAN YOU TELL US IF YOU LIVE IN THE CITY LIMITS AND YOU HAVE THREE MINUTES. OH, COME UP TO THE PODIUM. SORRY. >> YOU THREE MINUTES. MY NAME IS KELLY RENFROE. I DON'T LIVE WITHIN THE CITY LIMITS, BUT I LIVE WITHIN THE ISD. I AM HERE AS A REPRESENTATIVE OF SPECIAL OLYMPICS TEXAS. I AM ALSO A LAW ENFORCEMENT OFFICER, SO I'M HERE WITH MY FAMILY. MY HUSBAND IS ANOTHER LAW ENFORCEMENT OFFICER AND MY YOUNGEST IS A SPECIAL OLYMPICS ATHLETE. WE ARE HERE TO ASK IF WE CAN COME BACK AGAIN FOR THE SECOND YEAR OF SPECIAL OLYMPICS BOCCE AND SOFTBALL WHERE WE WOULD BRING ATHLETES IN FROM ALL ACROSS THE STATE OF TEXAS, NEAR 1,000 ATHLETES, AND WE'RE ASKING TO DO THAT AGAIN AT THE MIDLOTHIAN COMMUNITY PARK ON SEPTEMBER 23RD AND 24TH. SORRY. SO REALLY IT JUST BRINGS IN SO MANY PEOPLE FROM THE COMMUNITY. BRINGING SPECIAL OLYMPICS DOWN HERE JUST REALLY KIND OF GROWS OUR COMMUNITIES. IT LET'S OUR COMMUNITY SEE THAT WE VALUE EVERYONE. WE VALUE THOSE WITH SPECIAL NEEDS. WE VALUE THOSE WITHOUT. WE REALLY VALUE EVERYONE. AND HONESTLY, IT'S A REALLY GREAT WAY TO GET THE COMMUNITY MORE INVOLVED. LAST YEAR WE SAW A REALLY GREAT SHOWING FROM OUR COMMUNITY, AND I KNOW YEAR AFTER YEAR AS WE COME BACK WE WILL SEE AN EVEN GREATER SHOWING WITH IT COMING BACK YEAR AFTER YEAR, BUT WE GET THE COMMUNITIES OUT THERE. WE GET CHURCHES OUT THERE. WE GET STUDENTS OUT THERE. WE SAW SO MANY PEOPLE FROM THE COMMUNITY COME OUT AND SUPPORT OUR ATHLETES, AND ESPECIALLY FOR SOMEONE WHO HAS A KID IN THIS ISD WHO HAS SPECIAL NEEDS AND IS IN THAT PROGRAM, SEEING HIM AND SEEING THE COMMUNITY MEMBERS TREAT HIM IN A WAY I WOULD LOVE EVERYONE TO TREAT MY CHILD. SO I THINK IT'S JUST A GREAT WAY TO INTRODUCE OUR COMMUNITY TO THE INTELLECTUAL DISABILITIES COMMUNITY AND JUST KIND OF LEARN HOW WE ALL WANT TO BE TREATED, BUT HONESTLY IT, BRINGS IN A LOT OF BUSINESS AS WELL. IT'LL BRING IN REALLY GREAT P.R. FOR THE CITY. REALLY I CAN'T THINK OF ANY CONS TO THIS, BUT WE THANK YOU FOR YOUR CONSIDERATION AND HOPE TO BE HERE AGAIN THIS YEAR. >> MAYOR COFFMANN: YES, MA'AM, THANK YOU. >> THANK YOU. >> MAYOR COFFMANN: TAMMY, ANYBODY ELSE SIGN UP TO SPEAK? >> CHIEF BROWN. >> MAYOR COFFMANN: MR. BROWN. >> GOOD EVENING, COUNCIL. I APPRECIATE IT. MY NAME IS SCOTT BROWN, THE ASSISTANT POLICE CHIEF. [00:05:02] I THINK EVERYBODY KNOWS ME. I WILL YOU HAVE AND WORK IN THE CITY. I WANTED TO -- I LIVE AND WORK IN THE CITY. I WANTED TO FOLLOW UP WITH KELLY. LAW ENFORCEMENT SPECIAL OLYMPICS HAVE HAD A BOND FOR SOME TIME AND WE REALLY SUPPORTED EACH OTHER. I FOUND OUT TODAY SHE WOULD BE SPEAKING TONIGHT SO I ASKED FOR JUST A FEW SECONDS TO KIND OF ECHO WHAT SHE SAID AND TO LET YOU KNOW HOW IMPORTANT IT IS TO US AND HOW MUCH WE SUPPORT THIS ORGANIZATION. IF YOU HAVEN'T GONE OUT AND HELPED OR VOLUNTEERED OR WATCHED FOR A FEW MINUTES, LET ME ENCOURAGE TO YOU DO SO. IT WILL WARM YOUR HEART. IT'S HUMBLING AND WE TALK ABOUT THE ATHLETES AND THEY ARE JUST THAT IN ALL THE DIFFERENT SPORTS, AND I CAN ASSURE YOU WE HAD SOFTBALL AND BOCCE BALL LAST YEAR THAT I WAS ABLE TO BE A PART OF. I'VE ATTENDED WORLD SERIES IN PERSONS. THEY ARE NO LESS INTENSE THAN THESE SOFTBALL PLAYERS ARE OUT THERE. THEY ARE TAKING IT JUST AS SERIOUSLY. THE ATHLETES ARE TREMENDOUS. ONE OF THEM ASKED TO RACE ME AND WHEN SHE FOUND OUT THAT I COULDN'T BEAT HER SHE TOLD ME THAT I WAS TOO SLOW AND I WAS TOO OLD AND I SHOULD PROBABLY RETIRE. AND SHE WAS RIGHT ON ALL THREE COUNTS. WELL. KELLY AND HER TEAM ARE FANTASTIC. I MET HER FAMILY THROUGH THE COMPETITION LAST YEAR. AND DOZENS OF OTHER FAMILIES, AND PLEASE CONSIDER IT 'CAUSE IT'S A TREMENDOUS, TREMENDOUS EVENT. THANK YOU. >> MAYOR COFFMANN: THANK YOU. ANYBODY ELSE? [CONSENT AGENDA] ALL RIGHT. MOVING ON TO CONSENT AGENDA. ALL MATTERS LISTED UNDER CONSENT AGENDA ARE TO BE CONSIDERED RETAINED BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION WITHOUT SEPARATE DISCUSSION. IF DISCUSS IS DESIRED, THAT ITEM WILL BE REMOVED FROM CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. COUNCIL, DOES ANYBODY HAVE ANYTHING THEY'D LIKE TO REMOVE FROM CONSENT? >> I HAVE A QUESTION ON ITEM "E." >> MAYOR COFFMANN: ITEM "E"? AND ITEM "C." ANYONE ELSE? I WILL TAKE A MOTION FROM SOMEBODY. >> I'LL MAKE A MOTION WITH THE > SECOND. Select to skip to this part of the video">EXCEPTION OF "C" AND "E." >> SECOND. >> MAYOR COFFMANN: I HAVE A MOTION AND A SECOND. PLEASE VOTE. ITEM PASSES 5-0. [C.Consider and act upon a resolution approving the Amended and Restated Bylaws of Midlothian Economic Development, as amended March 16, 2026 ] NOW OPENING ITEM 2026-168, ITEM C. MR. RENO. >> LITTLE THIN AND PERHAPS COUNCIL COULD GIVE SOME DUE DILIGENCE AND GUIDANCE, AND I KNOW KYLE MAY HAVE COMMENTS IN THIS REGARD. >> AS MR. RENO MENTIONED, THE SECTION THAT HE'S REFERENCING IS UNDER GIFTS. THE BOARD MAY ACCEPT ON BEHALF OF THE CORPORATION ANY GIFT, ANY CONTRIBUTION, GIFTS, BEQUESTS OR ADVICE FOR GENERAL PURPOSE OR FOR ANY SPECIAL PURPOSE OF THE CORPORATION. THIS IS FAIRLY STANDARD LANGUAGE BY ECONOMIC DEVELOPMENT CORPORATIONS TO BE ABLE TO RECEIVE SOMETHING THAT COULD BE CONSIDERED A GIFT FOR THE PURPOSE OF THE CORPORATION. >> NOW, MY QUESTION IS DO WE WANT TO BE NOTIFIED AND DO WE WANT TO PUT LIMITS ON WHAT THEY CAN RECEIVE? >> KYLE, CAN YOU GIVE US AN EXAMPLE OF WHAT WOULD CONSTITUTE SUCH A GIFT UNDER THIS SECTION? >> THERE MAY BE A PROJECT THAT WE WERE -- WE WOULD UNDERTAKE AND PROPERTY MAY BE INVOLVED AND THERE MAY BE A PORTION OF THE DEAL WHERE A PORTION OF THE PROPERTY MAY BE GIVEN TO THE CORPORATION AS PART OF THE OVERALL STRUCTURE. WOULD PROBABLY BE A GOOD EXAMPLE. >> AND I SEE IT'S LIMITED IN THERE FOR THE GENERAL PURPOSE OR ANY SPECIAL PURPOSES OF THE CORPORATION. ARE THOSE DEFINED TERMS ANYWHERE AS TO WHAT THE GENERAL OR SPECIAL PURPOSE OF THE CORPORATION IS? >> I MAY DEFER TO THE ATTORNEY ON THAT ONE. >> IT WOULD BE DEFINED IN THE ARTICLES OF INCORPORATION OF WHAT THE PURPOSE IS. I IMAGINE THAT'S LIKELY WHAT THAT'S REFERRING TO. IT'S NOT ALREADY STATED IN THESE BYLAWS AS WELL -- IF IT'S NOT -- WHICH I DON'T -- >> AND SO THOSE WOULD BE THE PROJECTED TYPES THAT ARE OUTLINED FOR TYPE "A," ECONOMIC DEVELOPMENT CORPORATION. WE HAVE THE ABILITY TO DO THE FULL EXTENT OF THE LAW. >> YEAH. SO THE PURPOSE IS DEFINED IN THE BYLAWS AS WELL. SO IT WOULD BE FOR THAT, ANYTHING THAT THE CORPORATION COULD EXERCISE ITS POWERS FOR. AND JUST A SIDE NOTE, TOO. THAT SAME PROFESSION IS IN MCTC'S BYLAWS AS WELL THAT WERE JUST APPROVED. >> SO IF SOMEBODY WANTED TO COME AND GIVE KYLE A TRUCK IN THE NAME OF THE CORPORATION THAT DOESN'T MEET WITH THE STRACHTRY AUTHORIZED PURPOSE OF A TYPE "A" CORPORATION -- STATUTORY -- THAT WOULDN'T BE A GIFT GIVEN FOR A [00:10:03] GENERAL OR SPECIAL PURPOSE OF THE CORPORATION? >> I THINK THE CORPORATION WOULD HAVE TO LOOK IF WHETHER IN SOME WAY THAT DOES SAT FUEL EFFICIENT THEIR PURPOSE. I THINK THERE WAS -- SATISFY THEIR PURPOSE -- I THINK THERE WAS A PROJECT EARLY WHERE PERSONAL PROPERTY WAS INVOLVED. I MEAN, I THINK THAT WOULD BE UP TO THE BOARD OR THE DIRECTOR TO DETERMINE IF ACCEPTING THAT GIVE WOULD SOMEHOW FULFILL THE PURPOSE OF THE BOARD >> AND I THINK -- BUT THE WAY IT READS, AND I'LL YIELD THE FLOOR TO MR. RENO AFTER THIS, THAT THE BOARD MAY ACCEPT ON BEHALF OF THE CORPORATION. SO IT WOULD TAKE AN ACTION OF THE BOARD WHEN IT SAYS THE BOARD WOULD ACCEPT? THEY WOULD TAKE A PLURALITY OF THE BOARD MEMBERS OR QUORUM. >> I WOULD THINK PROBABLY SO, YES. >> OKAY. >> AND I'D LIKE TO BE NOTIFIED, AT LEAST OVER A CERTAIN DOLLAR AMOUNT. >> ARE THEY NOT CAPPED? LIKE, COUNCIL HAS A CAP ON GIFTS BECAUSE WE'RE INDIVIDUALS. BUT SINCE THIS IS A CORPORATION, THERE IS NO CAP OR IS THERE? I'M TRYING TO GET CLARITY. >> THERE WOULDN'T BE BECAUSE THESE AREN'T GIFTS TO THE PEOPLE. THEY WOULD BE A GIFT TO THE CORPORATION. SO IF THERE WAS, YOU KNOW, SOME ESTATE OR SOME TRUST THAT AT THIS CERTAIN POINT IN TIME WHERE ON THE DEATH OF "X" INDIVIDUAL THIS PARCEL OF LAND I GIVE TO THE M CDC OR ECONOMIC DEVELOPMENT CORPORATION. THAT'S WHAT THAT WOULD BE TALKING ABOUT. IF YOU WANTED TO PUT A CAP ON THE MONETARY PRICE, THAT WOULD REQUIRE WHOEVER -- WHOEVER'S GIFTING IT TO SOMEHOW GET AN ESTIMATE OF WHAT THE GIFT IS UNLESS THE BOARD UNDERTOOK THAT FOR THEM FOR SOME REASON. >> OKAY. >> THE ACTUAL RED LINE VERSION IN FRONT OF US TONIGHT ALLOWS FOR THE CITY COUNCIL TO MAKE FUTURE AMENDMENTS TO THESE BYLAWS. IT MIGHT BE SOMETHING THAT AFTER APPROPRIATE RESEARCH BY COUNCIL AND BY MED STAFF THAT THEY BRING BACK A RECOMMENDATION OR PROPOSAL TO COUNCIL IN THAT SPECIFIC VEIN. I DON'T KNOW WHERE I WOULD DRAW A LINE ON A DOLLAR FIGURE OR, YOU KNOW, METHODOLOGY FOR THAT, BUT I DO THINK THAT'S WORTH, YOU KNOW, CONDUCTING THE RESEARCH TO FLESH THAT OUT AND DETERMINE WHETHER WE WANT TO MAKE THAT A FUTURE AMENDMENT TO THE BYLAWS OR NOT. >> I WOULD AGREE, YOU KNOW. AT LEAST SOME DIRECTION FROM COUNCIL. >> DOES SOMEONE HAVE A RECOMMENDATION OR A MOTION? >> I'LL MAKE A MOTION TO APPROVE. >> SECOND. >> AS WRITTEN? >> YES, SIR. >> MOTION TO APPROVE AS PRESENTED AND A SECOND? PLEASE VOTE. ITEM PASSES 5-0. MOVING ON TO THE REGULAR AGENDA. [E.Consider and act upon an ordinance amending the Code of Ordinances by amending Chapter 1 Titled “General Provisions” by amending Article 1/03 titled “Boards, Commissions and Committees” by amending Division 5 titled “Planning and Zoning Commission” by amending Section 1.03.154 titled “Rules and Procedures” by amending subsection (a)(1) titled Officers by changing officer elections from January to May and by amending subsection (b)(1) titled “Agenda” by changing the posting deadline and adding a subsection (C) designating who may place items on the agenda and by amending subsection (b)(3) titled “Special Meetings” by changing the posting deadline for Special Meetings and by amending subsection (f)(1) titled “Amendments” by changing how the rules of procedures may be amended.] ITEM "E," I FORGOT. I WAS JUST TRYING TO FLY THROUGH CONSENT I GUESS. NOW OPENING ITEM "E" UNDER CONSENT. WHO THE QUESTION ON "E"? ROSS? >> SO THE ONLY THING I NOTICED WHEN I WAS READING THROUGH THE VARIOUS BYLAW AMENDMENTS THAT WE'RE VOTING ON TONIGHT IS THERE WAS ONE ITEM THAT WAS NOT CONGRUENT AS IT RELATES TO THE PNZ. UNDER THEIR SECTION FOR SPECIAL MEETINGS, IT INCLUDES A QUALIFYING LANGUAGE THAT SAYS BY GIVING WRITTEN NOTICE TO ALL MEMBERS BY ELECTRONIC MAIL AT LEAST FIVE BUSINESS DAYS BEFORE THE MEETING. THAT FIVE BUSINESS DAY REQUIREMENT IS NOT ONE THAT IS INCLUDED IN ANY OF OUR OTHER BYLAWS THAT WHIR LOOKING AT THIS EVENING -- THAT WE ARE -- BUT THEY'RE ALL LIMITED BY THE LANGUAGE OF IT HAS TO BE AS POTENT OR IN ACCORDANCE WITH STATE LAW FOR THE POSTING, WHICH I THINK MAY ACCOMPLISH THAT AND THAT MAY BE WHY IT'S NOT IN THE OTHER ONES. SO I WOULD JUST MAKE THE RECOMMENDATION UNLESS ANYBODY HAS ANY HEARTBURN ABOUT IT TO STRIKE THE "AT LEAST FIVE BUSINESS DAYS BEFORE THE MEETING" FROM THIS BYLAW SO THEY ARE CONGRUENT ACROSS THE BOARD. >> I'LL MAKE A MOTION TO APPROVE AS PRESENTED WITH STRIKING FROM SECTION 1.03.154 ITEM 3, THE LANGUAGE TO INCLUDE AT LEAST FIVE BUSINESS DAYS BEFORE THE MEETING. >> MAYOR COFFMANN: I HAVE A MOTION. DO I HAVE A SECOND? YOU SECOND? YOU HAVE YOUR LIGHT ON. >> NO, I WAS READY. >> MAYOR COFFMANN: WE HAVE A MOTION AND A SECOND. COUNCIL, PLEASE VOTE. AND THE ITEM PASSES 5-0. [2026-169 Consider and act upon agreements with Cigna to provide medical and dental insurance benefits for City employees for FY 26-27 and authorize the City Manager to execute said agreements.] NOW MANUFACTURING ON TO REGULAR AGENDA. [00:15:01] NOW OPENING ITEM 2026-169, CONSIDERING AN ACT UPON AN AGREEMENT WITH CIGNA TO PROVIDE MEDICAL AND DENTAL INSURANCE BENEFITS FOR CITY EMPLOYEES FOR PHYSICAL YEAR 2026-2027. AUTHORIZE THE CITY MANAGER TO MAKE SUCH AGREEMENT. >> GOOD EVENING. I'M HERE TO PRESENT OUR MEDICAL AND DENTAL PROPOSALS FOR '26-27 FISCAL YEAR. OUR BENEFITS BROKER USI HAS CONDUCTED A MARKET ANALYSIS TO RESEARCH AND COMPARE RENEWAL OPTIONS AND NEW PROPOSALS FROM VARIOUS MEDICAL AND DENTAL INSURANCE CARRIERS. THE PROPOSED MEDICAL AND DENTAL INSURANCE PLAN WOULD RESULT IN AN ESTIMATED TOTAL COST INCREASE OF $904,308 WITH $748,892 INCREASE TO THE CITY AND 1 $155,416 TO EMPLOYEES. OUR CURRENT CARRIER CIGNA PRESENTED AN INITIAL PROPOSAL. AFTER NEGOTIATIONS A FINAL PROPOSAL WAS PROVIDED FOR A 17% INCREASE FOR THE CITY'S CURRENT PLANS. THIS IS A RENEWAL OF OUR CURRENT MEDICAL INSURANCE PLANS WITH THE SAME PLANS, COVERAGES, AND NETWORKS WITH THE EXCEPTION OF NEW IRS THRESHOLDS WHICH REQUIRE OUR INDIVIDUAL DEDUCTIBLE FOR THE HIGH DEDUCTIBLE PLAN TO INCREASE FROM $3,300 TO $3,400. THIS RENEWAL OFFERING IS CONTINGENT ON THE CITY MOVING TO CIGNA'S DENTAL INSURANCE PLAN AND IS SIGNIFICANTLY LESS THAN THE NEXT LOWEST OFFER FROM UNITEDHEALTHCARE OUT OF 432.2% INCREASE OVER OUR CURRENT RATES. THIS MEDICAL INCREASE WAS INFLUENCED BY HIGH CLAIMS COSTS. THE CITY CURRENTLY HAS 125.9% LOSS RATIO, WHICH DENOTES A LOSS INCURRED BY OUR MEDICAL INSURANCE PLAN. THAT PROPOSAL INCLUDES CONTINUING THE CURRENT LEVEL OF CITY CONTRIBUTION TOWARD THE PREMIUM, WHICH IS 100% OF THE EMPLOYEE INSURANCE PREMIUM RATE AND 65% CONTRIBUTION OF THE COST OF DEPENDENT COVERAGE. THE MEDICAL INCREASE IS AN ESTIMATED ANNUAL COST OF $908,052 BASED ON THE CURRENT SUBSCRIBERS. AND THE TOTAL COST FOR MEDICAL INSURANCE FOR THE '26-27 FIZZLE YEAR IS ESTIMATED TO BE $5,218,464. CIGNA'S MEDICAL INSURANCE PROPOSAL IS CONTINGENT ON THE CITY'S ACCEPTANCE OF CIGNA AS THEIR DENTAL INSURANCE CARRIER WHICH REDUCES THE MEDICAL INSURANCE RENEWAL FROM 19 TO 17%. IN ADDITION TO THE MEDICAL SAVINGS, THE ANNUAL COST OF DEPARTMENTAL INSURANCE PREMIUMS IS ESTIMATED TO DECREASE BY 1.2%. WHILE ANOTHER PROPOSAL'S RECEIVED REFLECTING 5.5% DECREASE IN DENTAL PREMIUMS, THE $17,792 SAVINGS FROM THIS PROPOSAL WAS LESS THAN THE ESTIMATED SAVINGS ANTICIPATED FOR BUNDLING THE CITY'S MEDICAL AND DENTAL INSURANCE WITH CIGNA, WHICH TOTALED 106, 969 IN SAVINGS. CIGNA'S DENTAL INSURANCE WOULD PROVIDE THE SAME PLANNED COVERAGE AS THE CITY'S CURRENT DENTAL INSURANCE CAREER UNITED CONCORDIA. A REPORT FOR CIGNA'S NETWORK REFLECTS A 92% RETENTION OF IN-NETWORK PROVIDERS CURRENTLY BEING UTILIZED BY EMPLOYEES WITH CITY DENTAL INSURANCE. THE CITY WILL CONTINUE TO PAY 100% OF THE EMPLOYEE INSURANCE PREMIUM RATE. THIS PROPOSAL PROVIDES VARIABLE RATES AT EACH TIER OF COVERAGE OUTSIDE OF EMPLOYEE-ONLY, WHICH IS DIFFERENT THAN WHAT WE CURRENTLY HAVE. BUT THAT IS CONSISTENT WITH PLANNED MEMBER USE THE A EACH TIER. THE DENTAL INCREASE -- USE AT EACH -- IS AN INCREASE OF 3,744 BASED ON CURRENT SUBSCRIBERS ANNUALLY. THE CITY'S COST FOR DENTAL INSURANCE -- CORY. FOR FISCAL YEAR '26-27 IS ESTIMATED TO BE $148,964. IT IS RECOMMENDED THAT WE ENTER INTO AN AGREEMENT WITH CIGNA TO RENEW OUR MEDICAL AND BEGIN DENTAL INSURANCE COVERAGE FOR FISCAL YEAR '26-27. SO THAT WAS A LOT. SO IF Y'ALL HAVE ANY QUESTIONS, LET ME KNOW. >> MAYOR COFFMANN: ANY SIGN UP TO SPEAK? COUNCIL, ANY QUESTIONS OF STAFF? >> YEAH, THIS IS A LOT, NO DOUBT. BEAR WITH ME. OBVIOUSLY A LOT OF THESE INCREASES ARE DRIVEN BY THE HIGH CLAIMS. SO THE THING THAT STANDS OUT WAS THAT LOSS RATIO OF 125.9%. WHAT STRATEGIES ARE WE IMPLEMENTING TO TRY TO -- BESIDES THE PLANNED RENEWAL TO MANAGE AND REDUCE THOSE CLAIMS OVER TIME? >> SO THE CLAIMS COST WAS 23.7% OF THE TOTAL CLAIMS WERE CAUSED BY JUST A COUPLE OF INDIVIDUALS. SO IT'S NOT LIKE WE'RE SEEING A TREND OF MAYBE, LIKE, DIABETES OR THINGS LIKE THAT THAT ARE AVOIDABLE. WE DO HAVE DIFFERENT WELLNESS PROGRAMS AND KINGS LIKE THAT THROUGHOUT THE YEAR -- THINGS LIKE THAT -- IN THIS CASE IT WAS A COUPLE CLAIMANTS. >> YOU ANSWERED THIS QUESTION ALREADY AS WELL. ARE WE HOPING AND ANTICIPATING THIS TO STABILIZE OVER TIME OR IS THIS SOMETHING WE'LL HAVE TO CONTINUE TO KIND OF MONITOR AND KIND OF LOOK AT GOING FORWARD? [00:20:02] >> WE'LL ALWAYS MONITOR IT. BUT THE PROJECTION FOR THE FULL YEAR IS LOSS RATIO ESTIMATED TO BE 124.8%. SO WE ARE SEEING A DECREASE IN THOSE LARGE CLAIMANTS. >> SO WHAT HAVE WE XPERIENCEED OVER THE LAST, YOU KNOW, TWO TO FIVE YEARS -- EXPERIENCED -- ANNUAL INCREASE IN THIS COST? IN PRIOR PERIODS? >> SO LAST YEAR WE HAD KIND OF THE SAME THING. SO '24-25 WE HAD A 115.3% LOSS RATIO. AGAIN, COME FROM THE SAME SORT OF PREDICAMENT THAT WE'RE IN THIS YEAR. AND THERE WAS A 9% INCREASE. IT WAS ORIGINALLY 10, BUT WE GOT 1% DEDUCTION FOR BUNDLING IT FOR OUR SUPPLEMENTAL PLANS. THE YEAR BEFORE THAT WE HAD 93.8% LOSS RATIO AND WE -- THE YEAR BEFORE THAT FOR '22-23, 73.6%. 10.5% DECREASE IN '23-24. IT'S CORRELATED WITH OUR USE. THERE IS A MARKET TREND RIGHT NOW FOR INSURANCE FOR MEDICAL PREMIUMS IN GENERAL, THEY'RE JUST UP 10% AS IS PRESCRIPTION INSURANCE. SO 13.5%. SO THE MARKET COUPLED WITH OUR HIGH LOSS RATIO. >> SO OUR EXPECTATION IS IF WE WERE AT WHAT THEY CONSIDER A REASONABLE LOSS RATIO THAT OUR INCREASE PROBABLY STILL WOULD HAVE BEEN IN THE 10% RANGE IS WHAT THE MARKET IS SAYING? >> I WOULD NOT HAVE WANTED THAT, BUT, YES, THAT'S WHAT THE MARKET IS REFLECTING. >> WE'RE REALLY DEALING WITH ABOUT A 7% DELTA PREMIUM. AND YOU SAID THIS IS NOT A SYSTEMIC ISSUE, IT IS ACCIDENT OR ACT OF GOD TYPE HIS U.S. ON A HAND -- ISSUE ON A HANDFUL OF FOLKS THAT HAD UNFORTUNATE SITUATIONS. >> YES, THAT'S CORRECT. >> OKAY. >> BECAUSE I THINK COUNCILOR CHESHIRE'S POINT IS VALID. MAYBE YOU CAN TALK MORE ABOUT SOME OF THE WELLNESS PROGRAMS WE HAVE IN ORDER TO TRY TO GET OUT IN FRONT OF THE MORE SYSTEMIC TYPE PREVENTABLE CONCERNS. >> RIGHT. SO WE DO HAVE, LIKE, A LOT OF LUNCH AND LEARNS AND EDUCATION-BASED PART OF MY STRATEGIC FLAN IN THE COMING YEAR -- PLAN -- NOT THIS YEAR, BUT NEXT, IS TO HAVE A FULL, ROW DUST WELLNESS PROGRAM THAT WOULD BE DATA DRIVEN BASED OFF WHAT WE'D SEE AS PREVENTIBLE CLAIMS. THE DIABETES OR EVEN PROACTIVE ITEMS FOR EARLY INTERVENTION, EARLY DETECTION. SO THAT IS OUR PLAN FOR THE '27-28 FISCAL YEAR TO FUND THAT. >> AND DO WE ANTICIPATE OUR INVERTED CLAIMS RATIO IS GOING TO NORMALIZE AT SOME POINT BARRING ANY UNFORESEEN ADVENTURES? >> WE WOULD HOPE SO. AGAIN, IT'S TRENDING DOWN, SO THAT'S OUR HOPE THAT IT CONTINUES TO DO SO. AND THAT'S CONSISTENT WITH THE CLAIMS THAT WE ARE CURRENTLY INCURRING FROM THOSE INDIVIDUALS AND WHAT WE'VE SEEN THROUGHOUT THE YEAR. >> THANK YOU. >> MAYOR COFFMANN: COUNCIL, ANY OTHER QUESTIONS AND/OR A MOTION? >> I'LL MAKE A MOTION TO APPROVE. >> MAYOR COFFMANN: MOTION. >> SECOND. >> AND A SECOND. PLEASE VOTE. ITEM PASSES 5-0. [2026-170 Consider and act upon authorizing the City Manager to negotiate and execute a Public Improvement Participation Agreement Between City of Midlothian and Darwood Onward Partners, L.P. for the installation of a new segment of City waterline along FM 1387] NOW, OPENING ITEM 2026-170, CONSIDER AN ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PUBLIC IMPROVEMENT PARTICIPATION AGREEMENT BETWEEN THE CITY OF MIDLOTHIAN AND DARRWOOD PARTNERS -- DARRWOOD PARTNERS FOR THE INSTALLATION OF A NEW CITY OF THE CITY WATERLINE ON FM1387. MIKE. >> GOOD EVENING, COUNCIL. THIS ITEM IS FOR THE INSTALLATION OF A NEW SEGMENT OF 16-INCH WATERLINE ACROSS THE FRONTAGE OF THE NEW 7-ELEVEN THAT'S GOING IN. IT'S ACTUALLY BEING EXTENDED NOT JUST ACROSS THEIR FRONTAGE, BUT THE OTHER COMMERCIAL PROPERTY FRONTAGE TO THE EAST OF THE SITE. THE INTENT ON THIS IS TO GET THIS -- OUR EXISTING WATERLINES, WE HAVE A 16 AND A 12-INCH WATERLINE ON THE SOUTH SIDE OF 1387 RIGHT AWAY. IN THE FUTURE WHEN THEY WIDEN 1387, WHICH WILL BE SOME TIME, BUT WE'RE TRYING TO BE PROACTIVE, THAT WE WOULD HAVE THIS LINE RELOCATED AS PART OF THE DEVELOPMENT SO THAT WE WOULD BE OUTSIDE OF THE FUTURE RIGHT-OF-WAY IN EASEMENT SO THAT IF FOR SOME REASON THEY NEED AN ADDITIONAL RIGHT-OF-WAY OUT OF THAT RIGHT-OF-WAY THAT THEY WOULD HAVE TO REIMBURSE US FOR RELOCATING THE WATERLINE. THE INTENT IS TO TRY TO STAY AHEAD SO ONCE IT'S DEVELOPED WE'RE NOT COMING BACK YEARS LATER AND TEARING UP THE IMPROVEMENTS WHICH WILL DRIVE THE COST UP AS WELL. THERE WILL BE DONE AS PART OF THE DEVELOPMENT. THE DEVELOPER OF 7-ELEVEN WOULD HAVE IT INSTALLED AS PART OF THEIR DEVELOPMENT. WE'RE LOOKING AT THE PROPERTY TO THE EAST OUTSIDE OF THIS LOOKING AT DOING ANOTHER SEPARATE AGREEMENT THAT WOULD BRING THAT LINE ALL THE WAY OVER AND TIE INTO THE EXISTING 16-INCH WATERLINE OVER BY THE HIGH SCHOOL. THAT WOULD MAKE THAT CONNECTION ALREADY IN PLACE AND HAVE THOSE LINES THERE. SO THE INTENT ON THIS IS -- ON THIS AGREEMENT IS THAT THIS IS A [00:25:03] CITY REQUEST. THE DEVELOPER DOESN'T NEED IT. WE'RE LOOKING FOR THE CITY TO PAY FOR THE FULL AMOUNT, WHICH INCLUDES THE DESIGN, INCLUDES ATTORNEY FEES, AND SO THE TOTAL AMOUNT IS 236,037.50. WE ASKED FOR SOME CONTINGENCY. THIS IS A UTILITY PROJECT, SO IT WILL COMPANY UTILITY FUND. OUR INTENT IS NOT TO SPEND THE CONTINGENCY IF WE DON'T NEED TO AND SEE IF WE CAN GET THE 236 REDUCED SOME FROM A STANDPOINT OF MAYBE CHANGING SOME DIFFERENT VALVES AND THINGS LIKE THAT. WE ARE LOOKING AT 7150 LINEAR FEET -- 750 -- THAT WILL BE PLUGGED INITIALLY AND HOPEFULLY PICK IF ONE ANOTHER DEVELOPMENT AGREEMENT TO THE EAST. HAPPY TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE. >> MAYOR COFFMANN: DO WE HAVE ANY SPEAKERS? COUNCIL, ANY QUESTIONS. >> ONCE WE BUILD IT AND PLUG IT, I MEAN -- WITHOUT IT HAVING WATER FRESH LIESED IN THERE -- PRESSURIZED IN THERE, WHICH I'M SURE IS IMPORTANT IN THAT, IS THERE EXPIRATION DATE ON WHEN THAT PIPE STARTS TO MAYBE NOT BE AS FUNCTIONAL? >> NO, SIR. WE COULD -- THERE'S TWO OPTIONS. ONE, WE'RE GOING TO HAVE THREE VALVES WE'LL TIE IN. WE COULD VALVE IT OFF. OR WE COULD HAVE WATER IN IT. WE HAVE A FIRE HYDRANT AS WELL. WE COULD FLUSH IT. SO OVER TIME IF THERE IS WATER IN THERE WE MAINTAIN THE WATER QUALITY. AGAIN, THE HOPE IS TO ULTIMATELY GET THAT OVER TO THIS LINE RIGHT HERE AND ONCE THAT'S IN AND THAT SYSTEM'S LOOPED AND SO WE DON'T HAVE A DEAD END ANYMORE ON -- WITH THIS LINE GOING IN PLACE, AND WE ARE ACTIVELY WORKING WITH THE DEVELOPER REDDEN FARMS ON ANOTHER AGREEMENT THAT'S OUTSIDE OF THIS ONE. >> AND YOU SAID THE PARALLEL 12 IS GOING AWAY? >> THE 12, 8, AND 16. WE'LL KEEP THEM IN UNTIL THEY'RE READY TO START WORKING AND THEN WE CAN KILL THOSE TWO LINES. >> SO THE ONE 16-INCH LINE WILL BE ENOUGH TO PROVIDE THE CAPACITY? >> YES, SIR. ORIGINALLY THE 16 WAS THE ROCKET LINE THAT WENT DIRECTLY TO ROCKET. WE TOOK IT OVER OUT TO LONG BRANCH ELEMENTARY SCHOOL. THAT WAS BEFORE WE HAD 16-INCH LINE COMING DOWN WALNUT GROVE ROAD. THERE'S LOTS OF OTHER BIG IMPROVEMENTS IN PLACE. IT'S PART OF OUR WATER MODEL AND WE HAVE ALREADY LOOKED AT THAT. WE ARE TYING BACK INTO A 16 ON THE EAST SIDE. WE HAVE LOOKED AT ALL OF THAT AS PART OF THE WATER MODEL. >> WHAT TAOIST MATE USING THESE PRIVATE -- WHAT TAOIST MATE USING THE PRIVATE -- DO YOU ESTIMATE USING THESE PRIVATE WATER DEVELOPMENTS? IS THERE ANY WAY TO QUANTIFY HOW MUCH WE SAVE DOING IT THIS WAY VERSUS IT BEING A CITY-LED PROJECT? >> JUST QUICKLY, I DON'T HAVE A 1 INCH, BUT THERE'S 12 -- 16-INCH, BUT THERE'S 12 AND 20-INCH AND WHEN YOU ADD EVERYTHING IN THAT SMALL OF A PROJECT, I THINK IF IT'S NOT A BREAK EVEN AT THIS POINT IN TIME, IT SHOULD BE CHEAPER DOING IT THIS WAY IF YOU LOOK AT COMING IN 5, 10 YEARS FROM NOW AND TEARING UP SIDEWALK OR WHATEVER OTHER UTILITIES THAT MAY BE IN THE WAY THAT WE HAVE TO WORK AROUND. DEFINITELY WE ARE HAVING A COST SAVINGS BY DOING IT AHEAD OF TIME. >> AND THIS WILL GO IN >> YES, SIR. WE'LL BE COMPLETELY OUTSIDE RIGHT-OF-WAY AND THE FUTURE RIGHT-OF-WAY. >> THANK YOU, SIR. >> OKAY. A FEW QUESTIONS ON MY END. JUST TO KIND OF CLARIFY. YOU MENTIONED TEXT DOT'S POTENTIAL WORK ON 1387 WOULD BE SOME TIME. ANY CLARITY ON WHAT THAT SOME TIME MIGHT LOOK LIKE? >> NO, SIR. THE LAST MEETING THEY WERE TALKING ABOUT IT'S NOT EVEN ON THEIR 10-YEAR PLAN AT THIS POINT. >> I'LL CONTINUE ASKING THAT EVERY TIME. HOW CONFIDENT ARE WE THAT CONSTRUCKING THIS NOW AVOIDS LONG-TERM COSTS FOR THE CITY GOING FORWARD -- CONSTRUCTING THAT. >> I FEEL REALLY CONFIDENT WE ARE SAVING BY DOING THIS NOW, YES, SIR, FOR SURE. >> THE PUBLIC IMPROVEMENT PARTICIPATION AGREEMENTS, I'LL SHORTEN THAT TO PIPPA, IS THAT OKAY? >> THAT'S FINE. >> I'M TRYING TO LEARN A LITTLE BIT ABOUT IT. HOW DOES IT COMPARE TO SOME OF THE PAST PIPA'S THAT WE HAVE. >> THAT'S A GOOD QUESTION. WE ACTUALLY -- IF WE CAN LEVERAGE THE PRIVATE DEVELOPMENT SIDE AND DO PUBLIC IMPROVEMENTS, TYPICALLY WE SEE COST SAVINGS. WE'RE TRYING TO DO MORE AND MORE PUBLIC IMPROVEMENT AGREEMENTS. WE'VE DONE MULTIPLE ALREADY IN THE PAST. I THINK I HAVE TWO OR THREE POSSIBLY GOING TO BE COMING TO COUNCIL. AND AGAIN, NORMALLY WHEN WE DO THAT THE DEVELOPER IS UTILIZING, YOU KNOW, ON THIS TYPE OF AGREEMENT, THEY UTILIZE THEIR CONTRACTORS AND THEY HAVE THE ABILITY TO GET BETTER PRICING THAN WE DO WHEN WE GO OUT AND COMPETITIVELY BID. >> OKAY. AND THEN LAST QUESTION ON MY PART, I WANT TO MAKE SURE FOR LEGAL AS WELL, I KNOW 3.6 TALKS ABOUT THE MAXIMUM PARTICIPATION I GUESS NOT TO EXCEED 30%. CAN YOU CLARIFY HOW THE $261,000 RELATES TO THE FULL PROJECT SIDE? ARE WE GETTING CLOSE TO THAT CAP WITH THIS PARTICULAR PROJECT OR WHAT DOES THAT LOOK LIKE? HELP ME UNDERSTAND. >> ON THEIR SIDE OF IT -- SO WE -- ON THIS TYPE OF AGREEMENT, SO THE 30%, SO THEY ARE DOING MAJOR IMPROVEMENTS ALONG 1387. THEY ALSO HAVE PUBLIC SEWER LINE THAT THEY'RE DOING, PUBLIC SIDEWALK. SO WE'RE STAYING WITHIN THAT 30% OR UNDER THAT 30% THRESHOLD, YES, SIR. [00:30:04] >> OKAY. >> TO YOUR POINT, COUNCILOR CHESHIRE, THE TOM THUMB DEVELOPMENT WAS A GREAT EXAMPLE. I THINK THEY MOVED A WATERLINE FOR US THERE. YOU KNOW, WE COVERED THE COST OF IT, BUT IT WAS AT THE POINT IN TIME WHEN THERE WAS NO PARKING LOTS, NO SIDEWALKS, NO LANDSCAPING, AND IF WE GO BACK AND DO IT LATER WE HAVE THE FULL MOBILIZATION COSTS AND THE RESTABILIZATION COSTS REPLACING THOSE THINGS. IF WE CAN GET IT IN, YOU KNOW, WHEN IT'S STILL DIRT BEFORE THEY COVER IT UP WITH A LOT OF THINGS THAT ARE EXPENSIVE TOE RAY PLACE, WE HAVE AN INHERENT COST SAVINGS THERE -- TO REPLACE -- THEY ALREADY HAVE A WET CONTRACTOR OUT THERE. THEY'LL ALSO PUT THIS LINE IN WHILE THEY'RE OUT THERE ANYWAYS. >> ANY OTHER QUESTIONS FROM COUNCIL? AND/OR A MOTION? MOTION TO APPROVE. IS THERE A SECOND? MOTION AND A SECOND. PLEASE VOTE. [2026-171 Consider and act upon contracting with CapCo Telecom to install fiber from the Conference Center to Fire Station 4 for $284,768.77 $319,637.17 plus a 10% contingency of $28,476.88 $31,963.72 for an amount not to exceed $313,245.64 $351,600.89] ITEMS PASSES 5-0. >> THANK YOU, COUNCIL. >> MAYOR COFFMANN: NOW OPENING ITEM 2026-171, CONSIDERING AN ACT UPON A CONTRACT WITH KAAPO TELECOM -- CAPCO TELECOM TO INSTALL FIBER FROM THE CONFERENCE CENTER TO FIRE STATION 4 FOR 319,637 AND A CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED 351,600.89. MIKE. >> GOOD EVENING, MAYOR. COUNCIL. THIS WOULD EXTEND OUR FIBER NETWORK FROM THE CONFERENCE CENTER TO THE NEW FIRE STATION NUMBER FOUR. WE'RE TRYING TO GET IS THIS IN AHEAD OF THE FIRE STATION BEING READY OBVIOUSLY TO BRING THE FACILITY ON-LINE SOMETIME NEXT YEAR. AVAILABLE FOR QUESTIONS IF YOU HAVE ANY. >> MAYOR COFFMANN: SPEAKERS? OKAY. COUNCIL, ANY QUESTIONS? >> I ALWAYS HAVE QUESTIONS. >> MAYOR COFFMANN: KASEY, GO FIRST. >> I HAVE A FEW ON THIS ONE. YOU MENTIONED IN THE FIRST PAGE HERE, UTILIZE IN A CONTRACT AWARDED FROM A PRICING STANDPOINT. CAN YOU HELP ME UNDERSTAND HOW IT WAS -- IS THAT BENCH MARK TO LOCAL OR INDEPENDENT CONTRACTORS? >> SO OUR MAIN GOAL IS REALLY TO UTILIZE A VENDOR THAT WE ARE FAMILIAR WITH THAT WE KNOW DOES A GOOD JOB. THIS VENDOR HAS WORKED WITH US BEFORE. WE HAD A GOOD EXPERIENCE WITH THEM. IN THE PAST WE USED HIM AS A SINGLE SOURCE OR SOLE SOURCE FOR A PARTICULAR RUN THAT WE DID TO FIRE STATION NUMBER 1. AS FAR AS VALIDATING AGAINST OTHER VENDORS, IT'S KIND OF HARD FOR ME TO DO THAT BECAUSE EVERYONE IS VERY, VERY SPECIFIC. SO IT'S NOT JUST A SINGLE COST PER LAY YOUR PUT WE'RE GETTING FROM IT. I WILL SAY PREVIOUS VENDORS WE'VE HAD A LOT OF ISSUES WITH IN TERMS OF GETTING EVERYTHING DONE, THE KNOWLEDGE AND EXPERTISE, WORKING WITH THE DIFFERENT PARTNERS SUCH AS HILCO. WE ARE WORKING WITH THE RAILROAD AT THIS POINT TO GO ACROSS THE RAILROAD CROSSING. CAPCO HAS A REALLY GOOD REPUTATION AROUND THE DFW AREA. THEY DO BASICALLY ALL OF THE WORK IN THE AREA. THAT'S THE VEHICLE THAT THEY USE FOR LEVERAGING THE VENDORS, THE ISD, THE FISCAL ISD CONTRACT. IN TERMS OF VA VALIDATING AGAINT LOCAL CONTRACTORS, SORT OF. WE'RE GETTING THE SAME PRICING THAT OTHERS ARE. >> THE LAST TWO QUESTION REALLY FOCUSES ON THE LAST PARAGRAPH. SO I'LL KIND OF READ. IT YOUR PROPOSAL NOTES THAT PRICING ASSUMES EXISTING UNDERGROUND SECTIONS ARE USABLE WITHOUT DAMAGE. SO I GUESS FOR ME, WHAT LEVEL OF CONFIDENCE DO YOU HAVE IN THAT ASSUMPTION? ARE THERE ANY ADDITIONAL COST IMPACTS THAT'S BUILT INTO YOUR ASKING? >> WE HAVE A SECTION ON THE MOUNT ZION REALIGNMENT THAT ENGINEERING DID A COUPLE YEARS AGO. WE HAVE A SEGMENT OF CONDUIT UNDERGROUND RIGHT THERE. THEIR ASSUMPTION IS, YEAH, THAT'S GOOD CONDUIT. OUR CONSUMPTION IS IT'S GOOD BECAUSE WE CAN GO IN ON EITHER END OF IT, PULL THE LINE AND THE LINE MOVES. WE HAVE TRACEABLE WIRE IN THAT LINE. SO WE HAVE VALIDATED THAT MUCH. OBVIOUSLY ONCE WE START PULLING SOMETHING BIG THROUGH THERE, IF WE RUN INTO AN ISSUE, THEY'RE REALLY JUST LEAVING THE CAVEAT THAT, HEY, WE MIGHT GET INTO ACTUALLY PULLING THIS AND FIND A BREAK OR A BEND DAMAGING THE LINE, THAT SORT OF THING. THAT'S WHAT THE CONTINGENCY IS FOR IS TO HANDLE THOSE TYPES OF SCENARIOS. >> ON THE SAME PARAGRAPH THERE, THIS PROPOSAL DOES NOT INCLUDE ANY PERMITTING FEES. ARE THESE ANTICIPATED? IS THAT BUILT INTO YOUR CONTINGENCY AS WELL? >> IT'S BUILT INTO THE CONG TINCY. WE HOPE TO COVER IT FROM THERE -- CONTINGENCY -- BUT WE WILL KNOW ONCE WE START ACTUALLY WORKING WITH THEM. SO THERE'S ALWAYS THE POSSIBILITY WE GET INTO WORKING WITH THEM ON THE CROSSING AND THEY EITHER -- WE KNOW KIND OF THE REQUIREMENTS THAT THEY'RE TRADITIONALLY ASKING FOR ENCASED CONDUIT UNDERNEATH, KIND OF DEPTHS AND THAT SORT OF THING. SO WE KIND OF HAVE AN IDEA WHAT THAT WILL LOOK AT, BUT, AGAIN, WITHOUT ACTUALLY GETTING WITH THEM AND WORKING ON THAT SPECIFIC PROJECT, WE'RE JUST GUESSING AT THIS POINT. >> YEAH. I'M IN SUPPORT OF THE INTENT AND THE LONG-TERM BENEFIT OF THIS. [00:35:02] THERE IS A LOT OF ASSUMPTIONS THAT I'M NOT NECESSARILY COMFORTABLE WITH DESPITE LOOKING AT THIS AND HEARING THIS TONIGHT. SO JUST FOOD FOR THOUGHT. >> THANK YOU. >> ROSS. >> SO, YOU KNOW, I NOTICE IN OUR AGENDA ITEM THERE WERE SOME STRIKEOUTS THERE. I DO LIKE THE ONES THAT WERE STRUCK OUT BETTER THAN THE ONES THAT WERE NOT STRUCK OUT. SO WHAT CHANGED? >> I GRABBED THE WRONG QUOTE. >> OKAY. SO IT WASN'T, LIKE, WE HAD ONE EXPIRES AND PRICING RESET OR ANYTHING LYING THIS? >> NO. THIS WAS ME MOVING TOO QUICKLY AND A MISTAKE ON MY PART. I GRABBED THE QUOTE FOR EXTENDING THIS FIRE FROM FIRE STATION 4 TO FIRE STATION 2. NEXT YEAR WHEN WE ANTICIPATE EXTENDING THE FIBER WE SHOULD SEE SOMETHING CLOSER TO THAT. BUT THIS ONE AGAIN IS JUST A MISTAKE ON MY PART. >> FAIR ENOUGH. AND SO THE TOTAL PROJECT COST IS 351,689. I GUESS THE TOTAL -- THE DELTA ONLY COMES INTO PLAY IF THE FULL CONTINGENCY IS USED WHICH WE ANTICIPATE HAPPENING IF THE UNDERGROUND EXITING CONDUIT OR THE RAILROAD IS LESS THAN FAVORABLE TO DEAL WITH. IN THE EVENT THE RAILROAD DECIDES TO ACT LIKE THE RAILROAD CAN SOMETIMES. DO WE THINK THAT HISTORICALLY THAT'S ENOUGH TO COVER WHAT THOSE ADDITIONAL COSTS MAY BE? >> AGAIN, I'M LEVERAGING KAAPO'S EXPERIENCE -- CAPCO'S EXPERIENCE, WORKING WITH THESE TYPES OF PROJECTS. THEY SAY WE SHOULD BE COVERED IN THIS. AGAIN, I HAVE TO LEVERAGE THE EXPERTISE OF THE CONTRACTORS AND WHAT THEY'RE EXPECTING IN TERMS OF, YEAH, WE SHOULD BE ABLE TO COVER WITH THIS AMOUNT. IF WE DON'T AND IT GOES OVER, WE HAVE TO COME BACK AND KIND OF EAT CROW THERE. BUT, AGAIN. >> AND SO JUST LAST POINT OF CLARITY. 31,000, ALMOST 32,000. I ASSUME THAT MEANS THE OWNER APPROVES IT BEFORE IT'S SPENT NOT THAT THE OWNER HAS ALREADY APPROVED IT TO BE SPENT? >> NO, CORRECT. THE PROJECT WOULD BE -- ASSUMING NO OTHER THINGS THAT WE DON'T ANTICIPATE COME UP, WE WOULD EXPECT A $319,000 COST FOR THE PROJECT. IF THERE IS A PROBLEM WITH THE UNDERGROUND OR THE BNSF FEES COME IN HIGHER THAN WE EXPECT, WE'D SEE A COST THERE AND BE ABLE TO ADDRESS THEM AT THAT POINT PRIOR TO ISSUING ANY -- WE DON'T JUST IMMEDIATELY ISSUE A $351,000 PAYMENT TO THEM. WE START AT THE LOWER NUMBER AND WORK OUR WAY. AND THOSE ARE ITEMIZED EACH SOMETIME WE GET AN ISSUE OR SOME STIPE OF PROBLEM. >> THANKS, MIKE -- SOME TYPE OF PROBLEM. >> THANK YOU. >> MAYOR COFFMANN: ANY OTHER QUESTIONS AND/OR MOTION? MOTION TO APPROVE. IS THERE A SECOND? I HAVE A MOTION AND A SECOND. PLEASE VOTE. ITEM PASSES 4-1. [2026-172 Consider and act upon nominations for appointments to the Midlothian Community Development Corporation, Planning and Zoning Commission, Utility Advisory Board and Park Board] NOW OPENING ITEM 2026-172. CONSIDER AN ACT UPON NOMINATIONS FOR EMPLOYMENT TO THE MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION, PLANNING AND ZONING, UTILITY ADVISORY BOARD AND PARK BOARD. I'LL TURN IT OVER TO ROSS. >> SO THE SUBCOMMITTEE MET, WHICH IS THE MAYOR, MYSELF, AND COUNCILOR SHUFFIELD, THE MAYOR HAD CONFLICTING OBLIGATIONS. I THINK MAYBE GETTING A DAUGHTER MARRIED OR SOMETHING. I MEAN, HE HAD SOME EXCUSE, SO THE MAYOR PROTEMP STEPPED IN TO ASSIST US IN MAKING THESE RECOMMENDATIONS TO YOU. WORKED TIRELESSLY UP TO AND INCLUDING TWO LAST-MINUTE INTERVIEWS RIGHT BEFORE THE MEETING TONIGHT TO MAKE SURE THAT ALL, YOU KNOW, ALL QUALIFIED APPLICANTS WERE GIVEN AN OPPORTUNITY TO BE HEARD AS IT RELATES TO THE FOUR POSITIONS THAT WE CURRENTLY FIND VACANCIES IN WHICH ARE THE COMMUNITY DEVELOPMENT CORPORATION, THE PLANNING AND ZONING COMMISSION, THE UTILITY ADVISORY BOARD, AND THE PARKS BOARD. SO IN FRONT OF YOU DO YOU HAVE THE APPLICATIONS AND RESUMES FOR THE PROPOSED MEMBERS ON THAT? I WILL TELL YOU THAT FOR THE COMMUNITY DEVELOPMENT CORPORATION, THE PROPOSED NUMBER IS MICHAEL HILL. FOR THE PARKS AND -- EXCUSE ME, PLANNING AND ZONING COMMISSION, THE PROPOSED MEMBER IS MICHAEL BOWMAN. FOR THE UTILITY ADVISORY BOARD THE PROPOSED MEMBER IS CARTER MCCLUNG. AND FOR THE PARKS BOARD, THE PROPOSED MEMBER IS JAMIE MCNULTY. SO HAVING THOSE, I KNOW WE JUST GOT THESE AT THE LAST MINUTE. IT WAS OUR HOPE TO GET THEM OUT TO YOU BEFORE THE WEEKEND, BUT BECAUSE WE HAD TO BLEED OVER INTERVIEWS INTO THIS WEEK AND THE HOLIDAY WEEKEND, UNFORTUNATELY WE'RE NOT ABLE TO. SO FEEL FREE TO THUMB THROUGH THOSE AND LET US KNOW IF YOU HAVE ANY QUESTIONS. [00:41:01] >> DOES ANYBODY ON COUNCIL EVEN HAVE THREE OF US ON THE SUBCOMMITTEE, THERE'S ONLY FIVE HERE TONIGHT, DOES ANYBODY HAVE ANY QUESTIONS? AND/OR A MOTION? OR WE CAN ALSO DELAY. MAKE SURE EVERYBODY -- I'LL MAKE A MOTION TO APPROVE A MOTION TO APPROVE. SECOND? >> A MOTION AND A SECOND. PLEASE VOTE. ITEM PASSES 5-0. OKAY. [EXECUTIVE SESSION ] EXECUTIVE SESSION, THE CITY COUNCIL WILL CONVENE IN THE EXECUTIVE SESSION PURSUANT TO THE FOLLOWING SECTIONS. TEXAS GOVERNMENT CODE EXECUTIVE SESSION ITEMS ARE DISCUSSED IN CLOSED SESSION BY ANY AND ALL ACTION -- BUT ANY AND ALL ACTION WILL BE TAKEN IN REGULAR SESSION. COUNCIL, WE'RE GOING IN FOR ITEM 2, SECTION 551.072, REAL ESTATE DELIBERATION AND SECTION -- NUMBER 3, SECTION 551.074, PERSONAL MATTERS. IT IS NOW 6:42 AND COUNCIL ADJOURNS INTO [2026-175 Action resulting from Executive Session, Item #3: Personnel Matters] IT IS NOW 7:03 AND THE COUNCIL RECONVENES FROM EXECUTIVE SESSION. THERE IS NO ACTION FOR SECTION -- NUMBER 2, SECTION 551.072 REAL ESTATE DELIBERATION. THERE IS ACTION FOR SECTION 3, 551.074 PERSONAL MATTERS. ROSS. >> MAKE A MOTION THAT WE REPLACE PETE SETTIAN ON THE AIRPORT BOARD WITH DONALD KNEEGRASS. >> MAYOR COFFMANN: WE HAVE A MOTION AND A SECOND -- SNIGRASS. PLEASE VOTE. OH, NO PROBLEM. WE'LL DO IT BY HAND. ALL THOSE IN FAVOR, RAISE YOUR HAND. ITEM PASSES 5-0. ALL RIGHT. ROSS MADE THE MOTION. IT IS 7:04 AND THE CITY COUNCIL STANDS ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.